SCHEDULE 14A
(Rule 14a-101)
INFORMATION REQUIRED IN PROXY STATEMENT
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the
Securities Exchange Act of 1934
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£ Preliminary Proxy Statement
£ Confidential, For Use of the Commission Only (as permitted by Rule 14a-6(e)(2))
S Definitive Proxy Statement
£ Definitive Additional Materials
£ Soliciting Material Under Rule 14a-12
Cohen & Steers, Inc.
(Name of Registrant as Specified in Its Charter)
(Name of Person(s) Filing Proxy Statement, if Other Than the Registrant)
Payment of Filing Fee (Check the appropriate box):
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Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing. |
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March 28, 2005
Dear Fellow Stockholders:
It is our pleasure to invite you to Cohen & Steers, Inc.'s 2005 Annual Meeting of Stockholders.
We will hold the meeting on Monday, May 9, 2005, beginning at 9:00 a.m., local time, at our corporate headquarters located at 757 Third Avenue, 20th Floor, New York, New York 10017.
This booklet includes the Notice of Annual Meeting and the Proxy Statement. The Proxy Statement describes the business that we will conduct at the meeting and provides information about Cohen & Steers. Our 2004 Annual Report on Form 10-K and Summary Annual Report to Stockholders accompany these enclosures.
Your vote is important. Whether you plan to attend the meeting in person or not, please review the enclosed material and complete, sign, date and return the enclosed proxy card in the envelope provided. If you attend the meeting and prefer to vote in person, you may do so. Submitting the proxy before the Annual Meeting will not preclude you from voting in person at the Annual Meeting should you decide to attend.
We look forward to seeing you at the meeting.
Sincerely,
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Martin Cohen
Co-Chairman and
Co-Chief Executive Officer |
Robert H. Steers
Co-Chairman and
Co-Chief Executive Officer |
757 Third Avenue, New York, New York 10017-2013 Tel: (212) 832-3232 Fax: (212) 832-3622
March 28, 2005
NOTICE OF 2005 ANNUAL MEETING OF STOCKHOLDERS
To The Stockholders:
We will hold the Annual Meeting of Stockholders of Cohen & Steers, Inc. at our corporate headquarters located at 757 Third Avenue, 20th Floor, New York, New York 10017, on Monday, May 9, 2005, beginning at 9:00 a.m., local time. At our Annual Meeting, we will ask you to:
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Elect our entire board of directors to serve until the next annual meeting of stockholders and until their successors are elected and qualified; |
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Ratify the appointment of Deloitte & Touche LLP as our independent registered public accounting firm for the current fiscal year ending December 31, 2005; and |
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Consider any other business that is properly presented at the Annual Meeting. |
You may vote at the Annual Meeting or any adjournments or postponements thereof if you were a Cohen & Steers stockholder at the close of business on March 10, 2005.
We have enclosed a Proxy Statement, form of proxy and self-addressed envelope. Please complete, sign and date the enclosed proxy card. Return it promptly in the envelope provided, which requires no postage if mailed in the United States. If you attend the Annual Meeting, you may withdraw your proxy and vote in person, if you so choose.
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By Order of the Board of Directors, |
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Lawrence B. Stoller
Corporate Secretary |
757 Third Avenue, New York, New York 10017-2013 Tel: (212) 832-3232 Fax: (212) 832-3622
March 28, 2005
PROXY STATEMENT
These proxy materials are delivered in connection with the solicitation by the Board of Directors of Cohen & Steers, Inc., a Delaware corporation (“Cohen & Steers,” “we” or “our”), of proxies to be voted at Cohen & Steers' 2005 Annual Meeting of Stockholders and at any adjournment or postponement thereof.
You are invited to attend our 2005 Annual Meeting of Stockholders on Monday, May 9, 2005, beginning at 9:00 a.m., local time. The Annual Meeting will be held at our corporate headquarters located at 757 Third Avenue, 20th Floor, New York, New York 10017.
This Proxy Statement and form of proxy are being mailed starting March 31, 2005.
Items to Be Voted on at the Annual Meeting
The items of business scheduled to be voted on at the Annual Meeting are:
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the election of directors; |
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the ratification of our independent registered public accounting firm; and |
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any other business that is properly presented at the Annual Meeting. |
Board Recommendation
Our Board of Directors recommends that you vote your shares “FOR” each of the nominees to the Board of Directors.
Stockholders Entitled to Vote
Holders of record of Cohen & Steers common stock at the close of business on March 10, 2005 are entitled to receive this notice and to vote their shares of Cohen & Steers common stock at the Annual Meeting. As of March 10, 2005, 35,388,736 shares of Cohen & Steers' common stock, par value $0.01 per share, were outstanding. Holders of common stock are entitled to one vote per share.
How to Vote
Mark your proxy, date, and sign it, and return it to Mellon Investor Services LLC in the postage-paid envelope provided. If the envelope is missing, please address your completed proxy card to Cohen & Steers, Inc., c/o Mellon Investor Services, LLC, Church Street Station, P.O. Box 1633, New York, New York 10277-1633.
Voting at the Annual Meeting
In the event you mail your proxy and you attend the Annual Meeting, you may revoke your proxy and cast your vote personally at the Annual Meeting. If your shares are held in the name of a bank, broker or other holder of record, you must obtain a proxy, executed in your favor, from the holder of record to be able to vote at the Annual Meeting.
All proxies that have been properly signed and returned and not revoked will be voted in accordance with your instructions at the Annual Meeting. If you sign and return your proxy card but do not give voting instructions, the shares represented by that proxy will be voted as recommended by the Board of Directors.
Voting on Other Matters
If you sign and return your proxy card and if any other matters are properly presented at the Annual Meeting for consideration, the persons named in the proxy will have the discretion to vote on those matters for you. At the date this Proxy Statement went to press, we did not know of any other matter to be raised at the Annual Meeting.
Revocation of Proxies
Proxies may be revoked at any time before they are exercised by:
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written notice to the Corporate Secretary of Cohen & Steers; |
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timely delivery of a valid, later-dated proxy; or |
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voting by ballot at the Annual Meeting. |
Required Vote
The presence, in person or by proxy, of the holders of a majority of the votes entitled to be cast by the stockholders entitled to vote at the Annual Meeting is necessary to constitute a quorum. Abstentions and broker “non-votes” are counted as present and entitled to vote for purposes of determining a quorum. A broker “non-vote” occurs when a nominee holding shares for a beneficial owner does not vote on a particular proposal because the nominee does not have discretionary voting power for that particular item and has not received instructions from the beneficial owner.
A plurality of the votes cast is required for Item 1, election of directors. The affirmative vote of holders of a majority of the shares of common stock for which votes are cast is required for Item 2, ratification of our independent registered public accounting firm. Abstentions and broker “non-votes” are not counted in the voting tally for purposes of Item 1.
Cost of Proxy Solicitation
We will pay the expenses of soliciting proxies. Proxies may be solicited in person or by mail, telephone, electronic transmission, and facsimile transmission on our behalf by directors, officers or employees of Cohen & Steers or its subsidiaries, without additional compensation. We will reimburse brokerage houses and other custodians, nominees, and fiduciaries that are requested to forward soliciting materials to the beneficial owners of the stock held of record by such persons.
List of Stockholders
A list of stockholders entitled to vote at the Annual Meeting will be available at the Annual Meeting and for ten days prior to the Annual Meeting, between the hours of 8:45 a.m. and 4:30 p.m., at our principal executive offices at 757 Third Avenue, 20th Floor, New York, New York 10017, by contacting the Corporate Secretary of Cohen & Steers.
Multiple Copies of Annual Report to Stockholders
In order to reduce printing and postage costs, we have undertaken an effort to deliver only one set of annual reports and one proxy statement to multiple stockholders sharing an address. This delivery method, called “householding,” is not being used, however, if we have received contrary instructions from one or more of the stockholders sharing an address. If your household has received only one set of annual reports and one proxy statement, we will deliver promptly a
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separate copy of the 2004 Annual Report on Form 10-K, the Summary Annual Report to Stockholders and this Proxy Statement to any stockholder who sends a written request to the Corporate Secretary, Cohen & Steers, Inc., at 757 Third Avenue, 20th Floor, New York, New York 10017. You may also contact the Corporate Secretary at (212) 832-3232. You can also notify us that you would like to receive separate copies of Cohen & Steers' annual reports and proxy statement in the future by writing our Corporate Secretary. Even if your household has received only one set of annual reports and one proxy statement, a separate proxy card has been provided for each stockholder account. Each proxy card should be signed, dated, and returned in the enclosed self-addressed envelope.
If your household has received multiple copies of Cohen & Steers' annual reports and proxy statement, you can request the delivery of single copies in the future by marking the designated box on the enclosed proxy card.
If you own shares of common stock through a bank, broker or other nominee and receive more than one set of annual reports and proxy statement, contact the holder of record to eliminate duplicate mailings.
Confidentiality of Voting
Cohen & Steers keeps all the proxies, ballots, and voting tabulations confidential as a matter of practice. Cohen & Steers only lets its Inspector of Election, Mellon Investor Services LLC, examine these documents. Occasionally, stockholders provide written comments on their proxy card, which are then forwarded to Cohen & Steers management by Mellon Investor Services, LLC.
Voting Results
Mellon Investor Services LLC, our independent tabulating agent, will count the votes and act as the Inspector of Election. We will publish the voting results in our Quarterly Report on Form 10-Q for the quarter ended June 30, 2005, which we plan to file with the Securities and Exchange Commission (the “SEC”) in August 2005.
Annual Report
Cohen & Steers makes available free of charge through its website at cohenandsteers.com under the headings “Corporate Info/SEC Filings,” its Annual Reports on Form 10-K, Quarterly Reports on Form 10-Q, Current Reports on Form 8-K, and all amendments to those reports as soon as reasonably practicable after such material is electronically filed with or furnished to the SEC. Further, Cohen & Steers will provide, without charge to each stockholder upon written request, a copy of Cohen & Steers' Annual Reports on Form 10-K, Quarterly Reports on Form 10-Q, Current Reports on Form 8-K, and all amendments to those reports. Requests for copies should be addressed to Salvatore Rappa, Associate General Counsel, Cohen
& Steers, Inc., 757 Third Avenue, 20th Floor, New York, New York 10017. Requests may also be directed to (212) 832-3232 or via e-mail to srappa@cohenandsteers.com. Copies may also be accessed electronically by means of the SEC's home page on the Internet at www.sec.gov. Neither the Annual Report on Form 10-K for the year ended December 31, 2004 nor the 2004 Summary Annual Report to Stockholders is part of the proxy solicitation materials.
PRINCIPAL STOCKHOLDERS
As of March 21, 2005, our co-chairmen and co-chief executive officers, Martin Cohen and Robert Steers, each directly and indirectly owned approximately 37.98% of our outstanding common stock. As long as Mr. Cohen and Mr. Steers own a majority of the voting power of our common stock, they will be able to elect our entire Board of Directors and generally to determine the outcome of all corporate actions requiring stockholder approval.
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ITEM 1:
ELECTION OF DIRECTORS
Information Concerning the Nominees and Directors
Cohen & Steers' amended and restated certificate of incorporation provides that the Board of Directors will consist of that number of directors determined from time to time by the Board of Directors. Acting upon the recommendation of its Nominating and Corporate Governance Committee, the Board of Directors has fixed the number of directors at six and has nominated the six persons identified herein for election as directors, to hold office until the next annual meeting of stockholders and the election and qualification of their successors. The Board of Directors recommends a vote “FOR” each of the six persons identified herein for election as directors.
The proxies solicited hereby, unless directed to the contrary therein, will be voted FOR all of the nominees named in this Proxy Statement. All such nominees are currently directors of Cohen & Steers. All nominees have consented to being named in this Proxy Statement and to serve if elected. The Board of Directors has no reason to believe that any nominee will be unavailable or unable to serve as a director, but if for any reason any nominee should not be available or able to serve, the shares represented by all valid proxies will be voted by the person or persons acting under said proxy in accordance with the recommendation of the Board of Directors.
Set forth below are the names of the nominees for election as directors of Cohen & Steers; their ages; their principal occupations as of March 21, 2005; the years the nominees first became directors of Cohen & Steers; and their biographical information.
Name
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Position
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Martin Cohen |
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56 |
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Co-chairman, co-chief executive officer and director |
Robert H. Steers |
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52 |
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Co-chairman, co-chief executive officer and director |
Richard E. Bruce |
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67 |
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Director |
Peter L. Rhein |
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63 |
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Director |
Richard P. Simon |
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59 |
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Director |
Edmond D. Villani |
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58 |
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Director |
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Martin Cohen, co-founder, co-chairman and co-chief executive officer. Prior to co-founding the firm in 1986, Mr. Cohen was a senior vice president and portfolio manager at National Securities and Research Corporation from 1984 to 1986, where in 1985 he and Mr. Steers organized and managed the nation's first real estate securities mutual fund. From 1976 to 1981, Mr. Cohen was a vice president at Citibank, where in 1980 he organized and managed the Citibank Real Estate Stock Fund. Mr. Cohen has a BS degree from the City College of New York and an MBA degree from New York University. He has served as a member of the Board of Governors of the National Association of Real Estate Investment Trusts. In 2001, he was the recipient of the National Association of Real Estate Investment Trusts
Industry Achievement Award. Mr. Cohen serves as a director, president and treasurer of each of the Cohen & Steers open-end and closed-end mutual funds.
Robert H. Steers, co-founder, co-chairman and co-chief executive officer. Prior to co-founding the firm in 1986, Mr. Steers was a senior vice president and the chief investment officer of National Securities and Research Corporation from 1982 to 1986, where in 1985 he and Mr. Cohen organized and managed the nation's first real estate securities mutual fund. From 1977 to 1982, Mr. Steers was a vice president at Citibank, serving as an analyst and portfolio manager of Citibank's Emerging Growth Stock Fund. Mr. Steers has a BS degree from Georgetown University and an MBA degree from George Washington University. Mr. Steers serves as director, chairman and secretary of each of the Cohen & Steers open-end and closed-end mutual funds.
Richard E. Bruce, director since August 2004, retired from Merrill Lynch in 2004. From 1992 until his retirement, Mr. Bruce was a director in the Equity Capital Markets department at Merrill Lynch. Mr. Bruce has a BA degree in economics from Union College and an MBA degree from the Wharton School of the University of Pennsylvania.
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Peter L. Rhein, director since August 2004, has been a general partner of Sarlot and Rhein, a real estate investment and development partnership, since 1967. From 1970 until 1984, he was employed in various capacities by Wells Fargo Realty Advisors and its affiliates. From 1976 until 1984, he was vice president, treasurer and chief financial officer of Wells Fargo Mortgage and Equity Trust, a real estate investment trust. Mr. Rhein is a Certified Public Accountant. Mr. Rhein serves on the board of directors and as chairman of the audit committee for Health Care Property Investors, Inc. and on the board of governors of the Fulfillment Fund, a not for profit organization which supports education for disadvantaged students. Mr. Rhein has a BS degree in accounting from Claremont McKenna
College.
Richard P. Simon, director since August 2004, retired from Goldman Sachs & Co. in 2004 and is currently a consultant with New Leaf Associates, which he formed in 2004. From 1978 until his retirement, he was an equity research analyst at Goldman Sachs. Between 1990 and 2002, Mr. Simon coordinated Goldman's global media, publishing, advertising, broadcasting, and cable research and served as a Managing Director from 1996 until his retirement. Prior to retiring from Goldman Sachs, Mr. Simon also mentored analysts and was deputy director of research. He is currently a member of the board of directors of Visions, a not for profit organization for the visually impaired and blind. Mr. Simon has a BA degree in accounting from the University of Toledo and an MBA degree from New York
University.
Edmond D. Villani, director since August 2004, is Vice Chairman of Deutsche Asset Management, North America. Between 1997 and 2002 he was the Chief Executive Officer of Scudder, Stevens & Clark, Inc. and its successor entities. He is chairman of the board of Georgetown University and serves on the boards of Rockefeller Brothers Fund (chairman of the finance committee) and Colonial Williamsburg Foundation. In addition, he serves on the advisory board of the Penn Institute for Economic Research at the University of Pennsylvania and is a member of the International Capital Markets Advisory Committee of the Board of the New York Stock Exchange. Mr. Villani has a BA degree in Mathematics from Georgetown University and a Ph.D. degree in economics from the University of Pennsylvania.
Other Executive Officers
In addition to Mr. Cohen and Mr. Steers, the following persons serve as Cohen & Steers' executive officers:
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Joseph M. Harvey |
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President |
Adam M. Derechin |
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Chief operating officer |
James S. Corl |
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38 |
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Executive vice president |
John J. McCombe |
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44 |
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Executive vice president |
Douglas R. Bond |
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45 |
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Executive vice president |
Victor M. Gomez |
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39 |
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Chief financial officer |
Lawrence B. Stoller |
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Executive vice president, general counsel and secretary |
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Joseph M. Harvey, president, is responsible for the firm's investment and marketing departments. Prior to joining Cohen & Steers in 1992, he was a vice president with Robert A. Stanger Co., where for five years he was an analyst specializing in real estate and related securities for the firm's research and consulting activities. Mr. Harvey has a BSE degree from Princeton University. Mr. Harvey serves as a vice president of each of the Cohen & Steers open-end and closed-end mutual funds.
Adam M. Derechin, CFA, chief operating officer, is responsible for the firm's investment administration, accounting and finance, legal and systems departments. Prior to joining Cohen & Steers in 1993, he worked for the Bank of New England, where he supervised mutual fund accountants. Mr. Derechin has a BA degree from Brandeis University and an MBA degree from the University of Maryland. Mr. Derechin serves as a vice president and assistant treasurer of each of the Cohen & Steers open-end and closed-end mutual funds.
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James S. Corl, executive vice president, is the chief investment officer for all Cohen & Steers' real estate securities portfolios. Prior to joining Cohen & Steers in 1997, Mr. Corl spent two years as a vice president and co-portfolio manager with Heitman/PRA Securities Advisors, a REIT fund manager. Previously, he was an associate in the real estate investment banking group of Credit Suisse First Boston, where he specialized in the initial public offerings of REITs. Mr. Corl has also worked in the real estate consulting group of Arthur Andersen & Co. and as an office-leasing agent for Iliff, Thorn & Company, a West Coast commercial real estate brokerage firm. Mr. Corl has a BA degree with honors from Stanford University and an MBA degree from the Wharton School.
John J. McCombe, executive vice president and director of marketing, oversees the firm's sales efforts for its open-end and closed-end mutual funds, as well as institutional separate accounts. Prior to joining Cohen & Steers in 1997, he worked for Merrill Lynch for 14 years. Mr. McCombe has a BS degree from Fordham University and an MBA degree from Pace University.
Douglas R. Bond, executive vice president, corporate development, is responsible for developing new asset management product areas and pursuing strategic acquisitions. Prior to joining Cohen & Steers in June 2004, he was first vice president at Merrill Lynch, where he worked for 23 years and was responsible for asset managers and funds. Mr. Bond has a BA degree from Hamilton College and an MBA degree from New York University.
Victor M. Gomez, CPA, chief financial officer, oversees the firm's accounting and finance department. Prior to joining the firm in 1999, he worked as a senior audit manager at Prager and Fenton, Certified Public Accountants for ten years. Mr. Gomez has a BS degree in accounting from Brooklyn College.
Lawrence B. Stoller, executive vice president, general counsel and secretary, oversees the firm's legal and compliance department. Prior to joining Cohen & Steers in 1999, he was associate general counsel at Neuberger Berman Management Inc., assistant general counsel at The Dreyfus Corporation, an associate at the law firm of Dechert LLP and special counsel at the Securities and Exchange Commission. Mr. Stoller has a BS degree from Cornell University and a JD degree from Georgetown University. He is a member of the Bar in New York and Washington, D.C. Mr. Stoller serves as assistant secretary of each of the Cohen & Steers open-end and closed-end mutual funds.
CORPORATE GOVERNANCE AT COHEN & STEERS
We regularly monitor regulatory developments and review our policies, processes and procedures in the area of corporate governance to respond to such developments. As part of those efforts, we review federal laws affecting corporate governance, such as the Sarbanes-Oxley Act of 2002, as well as rules adopted by the SEC and the New York Stock Exchange (the “NYSE”).
Corporate Governance Guidelines
The Board of Directors has adopted Corporate Governance Guidelines that address the following key corporate governance subjects, among others: director qualification standards; director responsibilities; director access to management and, as necessary and appropriate, independent advisors; director compensation; director orientation and continuing education; management succession; and an annual performance evaluation of the Board of Directors. Cohen & Steers' Corporate Governance Guidelines is available at our corporate website at cohenandsteers.com under the headings “Corporate Info/Corporate Governance.” Further, Cohen & Steers will provide a copy of this document without charge to each stockholder upon written request. Requests
for copies should be addressed to the Corporate Secretary, Cohen & Steers, Inc., 757 Third Avenue, New York, New York 10017.
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Code of Business Conduct and Ethics
The Board of Directors has adopted a Code of Business Conduct and Ethics for its directors, officers, and employees which addresses these important topics, among others: conflicts of interest; corporate opportunities; confidentiality of information; fair dealing; protection and proper use of Cohen & Steers assets; compliance with laws, rules and regulations (including insider trading laws); and encouraging the reporting of any illegal or unethical behavior. The Board of Directors has also adopted a Code of Ethics for its Senior Financial Officers. The purpose of the Code of Ethics for Senior Financial Officers is to promote honest and ethical conduct and compliance with the law, particularly as related to the maintenance of our financial books and records and the preparation of its financial statements. Cohen
& Steers' Code of Business Conduct and Ethics and Code of Ethics for our Senior Financial Officers are available at our corporate website at cohenandsteers.com under the headings “Corporate Info/Corporate Governance.” Further, Cohen & Steers will provide a copy of these documents without charge to each stockholder upon written request. Requests for copies should be addressed to the Corporate Secretary, Cohen & Steers, Inc., 757 Third Avenue, New York, New York 10017.
Stockholders are encouraged to visit the corporate governance section of the “Corporate Info” page of the Cohen & Steers website at cohenandsteers.com for additional information about Cohen & Steers' Board of Directors and its committees, and corporate governance at Cohen & Steers.
Director Independence
Background. Under the NYSE's corporate governance rules, no director qualifies as independent unless Cohen & Steers' Board of Directors affirmatively determines that the director has no “material relationship” with Cohen & Steers, either directly or as a partner, stockholder, or officer of an organization that has a relationship with Cohen & Steers. In addition, directors who have relationships covered by one of five bright-line independence tests established by the NYSE, as discussed below, may not be found to be independent.
The NYSE's director independence requirements are designed to increase the quality of board oversight at listed companies and to lessen the possibility of damaging conflicts of interests. The NYSE's corporate governance rules do not define every relationship that will be considered material for purposes of determining a director's independence from Cohen & Steers' management. Material relationships can include commercial, industrial, banking, consulting, legal, accounting, charitable, and familial relationships, among others. As the concern is a director's independence from Cohen & Steers' management, however, the NYSE does not view the ownership of even a significant amount of Cohen & Steers stock, by itself, as a bar to an independence finding.
NYSE's bright-line independence tests. The NYSE has adopted five bright-line independence tests for directors. Each of these tests describes a specific set of circumstances that will cause a director to be not independent from Cohen & Steers' management. For example, a director who is an employee of Cohen & Steers, or whose immediate family member is an executive officer of Cohen & Steers, is not independent until three years after the end of the employment relationship. The other bright-line independence tests address circumstances involving: the receipt of more than $100,000 per year in direct compensation from Cohen & Steers, except for certain permitted payments such as director fees; employment by or affiliations with Cohen & Steers' current
or former internal or external auditors; interlocking directorates; and certain business relationships involving companies that make payments to, or receive payments from, Cohen & Steers above specified annual thresholds. For more information about the NYSE's bright-line director independence tests, including the NYSE commentary explaining the application of the tests, please go to the NYSE Web site at nyse.com.
Categorical standards of director independence adopted by the Board of Directors. The NYSE's corporate governance rules permit a listed company's board of directors to adopt categorical standards of director independence. Categorical standards are intended to assist a board in making determinations of independence. The NYSE recognizes that the adoption and disclosure of categorical standards provide investors with an adequate means of assessing the quality of a
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board's independence and its independence determinations while avoiding the excessive disclosure of immaterial relationships.
At its meeting on March 4, 2005, the Board of Directors, acting upon the recommendation of its Nominating and Corporate Governance Committee, adopted categorical standards to assist it in determining whether or not certain relationships between the members of the Board of Directors and Cohen & Steers or its affiliates and subsidiaries (either directly or as partner, shareholder or officer of an organization that has a relationship with Cohen & Steers) are material relationships for purposes of the listing standards of the NYSE. The categorical standards address: (i) relationships arising in the ordinary course of business, such as asset management, acting as trustee, or other financial service relationships, so long as the services are being provided in the ordinary course of business and on substantially
the same terms and conditions, including price, as would be available to similarly situated customers; (ii) relationships where a director is an executive officer or an employee, or whose immediate family member is an executive officer, of another company that makes payments to, or receives payment from, Cohen & Steers for property or services in an amount which, in any single fiscal year, are less than the greater of $1,000,000 or two percent of the consolidated gross revenues of such other company; (iii) relationships where a director beneficially owns, or is an employee of another company that beneficially owns, less than 10% of Cohen & Steers' common equity; (iv) relationships where a director is an executive officer or an employee of another company to which Cohen & Steers is indebted, and the total amount of the indebtedness is less than one percent of the
total consolidated assets of the company for which he or she serves as an executive officer or an employee; and (v) relationships where a director serves as an officer, director or trustee of a charitable organization, and Cohen & Steers' discretionary charitable contributions to the organization are less than the greater of $1,000,000 or two percent of that organization's consolidated gross revenues.
Independence determinations made by the Board of Directors. At its meeting on March 4, 2005, the Board of Directors made a determination as to the independence of each director, in accordance with the applicable NYSE corporate governance rules. The Board of Directors determined at this meeting that each of Messrs. Bruce, Rhein, Simon and Villani has no material relationship with Cohen & Steers (either directly or as a partner, stockholder or officer of an organization that has a relationship with Cohen & Steers) and is “independent” as defined in the NYSE listing standards and the applicable SEC rules. Certain of these directors have or may have one or more relationships that meet the categorical standards of independence adopted by the Board of Directors.
At this meeting, the Board of Directors considered, but did not believe to be material, the fact that Cohen & Steers, through its advisory clients, owned approximately 8% of the outstanding common stock of Health Care Property Investors, Inc., a company for which Mr. Rhein serves on the board of directors and is the chairman of the audit committee. The Board of Directors further determined that each of Messrs. Cohen and Steers were not independent. No director participated in the final determination of his or her own independence.
Consideration of Director Candidates
The policy of the Nominating and Corporate Governance Committee is to consider properly submitted stockholder recommendations for candidates for membership on the Board of Directors as described below under “Identifying and Evaluating Candidates for Directors.” In evaluating such recommendations, the Nominating and Corporate Governance Committee seeks to achieve a balance of knowledge, experience and capability on the Board of Directors and to address the membership criteria set forth below under “Director Qualifications.” Any stockholder recommendations for consideration by the Nominating and Corporate Governance Committee should include the nominee's name and qualifications for Board of Directors membership. The recommending stockholder should also submit evidence of the stockholder's
ownership of shares of Cohen & Steers, including the number of shares owned and the length of time of ownership. The recommendation should be addressed to the Corporate Secretary, Cohen & Steers, Inc., 757 Third Avenue, New York, New York 10017.
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Director Qualifications. Cohen & Steers' Corporate Governance Guidelines contain Board of Directors membership criteria that apply to Nominating and Corporate Governance Committee-recommended candidates for a position on Cohen & Steers' Board of Directors. The minimum qualifications for serving as a member of the Board of Directors are that a person demonstrate, by significant accomplishment in his or her field, an ability to make a meaningful contribution to the Board of Dirctors' oversight of the business and affairs of Cohen & Steers and that a person have an impeccable record and reputation for honest and ethical conduct in both his or her professional and personal activities. In addition, nominees for director are selected on the basis of, among
other things, experience, knowledge, skills, expertise, diversity, ability to make independent analytical inquiries, understanding of Cohen & Steers' business environment and willingness to devote adequate time and effort to the responsibilities of the Board of Directors. Each director must represent the interests of all of Cohen & Steers' stockholders.
Identifying and Evaluating Candidates for Director. The Nominating and Corporate Governance Committee identifies potential nominees by asking current directors and executive officers to notify the Nominating and Corporate Governance Committee if they become aware of persons meeting the criteria described above. The Nominating and Corporate Governance Committee also may engage firms that specialize in identifying director candidates. As described above, the Nominating and Corporate Governance Committee will also consider candidates recommended by stockholders.
Once a person has been identified by the Nominating and Corporate Governance Committee as a potential candidate, the Nominating and Corporate Governance Committee may collect and review publicly available information regarding the person to assess whether the person should be considered further. If the Nominating and Corporate Governance Committee determines that the candidate warrants further consideration, the Chairman or a person designated by the Nominating and Corporate Governance Committee contacts the person. Generally, if the person expresses a willingness to be considered and to serve on the Board of Directors, the Nominating and Corporate Governance Committee requests information from the candidate and reviews the person's accomplishments and qualifications. The Nominating and Corporate Governance Committee's
evaluation process does not vary based on whether or not a candidate is recommended by a stockholder, although the Nominating and Corporate Governance Committee may take into consideration the number of shares held by the recommending stockholder and the length of time that such shares have been held.
There are no nominees for election to our Board of Directors this year who have not previously served as a Cohen & Steers director.
Executive Sessions
Executive sessions of non-management directors are held at least four times a year. “Non-management directors” include all directors who are not Cohen & Steers officers. Currently, Mr. Cohen and Mr. Steers are the only Cohen & Steers officers serving on the Board of Directors. Each session will be chaired by one of the non-management members of the Board of Directors on a rotating basis. Any non-management director can request that an additional executive session be scheduled.
Communications with the Board
The Board of Directors has established a process to receive communications from stockholders and other interested parties. Stockholders and other interested parties may contact any member (or all members) of the Board of Directors (including without limitation the director that presides over the executive sessions of non-management directors, or the non-management directors as a group), any Board of Directors committee or any chair of any such committee by mail or electronically. To communicate with the Board of Directors, any individual directors or any group or committee of directors, correspondence should be addressed to the Board of Directors or any such individual directors or group or committee of directors by either name or title. All such correspondence should be sent c/o General Counsel, Cohen & Steers,
Inc., 757 Third Avenue, New York, New York 10017. To communicate with any of our directors electronically, stockholders
9
should go to our corporate website at cohenandsteers.com. Under the headings “Corporate Info/Board of Directors/Contact the Board of Directors,” stockholders may find the e-mail address board_communications@cohenandsteers.com, which may be used for writing an electronic message to the Board of Directors, any individual director, or any group or committee of directors. Please follow the instructions on our website in order to send your message.
All communications received as set forth in the preceding paragraph will be opened by Cohen & Steers' Associate General Counsel for the sole purpose of determining whether the contents represent a message to our directors. Any contents that are not in the nature of advertising, promotions of a product or service, or patently offensive material will be forwarded promptly to the addressee. In the case of communications to the Board of Directors or any group or committee of directors, sufficient copies of the contents will be made for each director who is a member of the group or committee to which the envelope or e-mail is addressed. Concerns relating to accounting, internal controls or auditing matters are brought to the attention of the Chairman of the Audit Committee and handled in accordance with procedures
established by the Audit Committee with respect to such matters.
INFORMATION ABOUT THE BOARD AND ITS COMMITTEES
The Board of Directors has three standing committees: an Audit Committee; a Compensation Committee; and a Nominating and Corporate Governance Committee. The current charters for each of the Audit Committee, Compensation Committee and Nominating and Corporate Governance Committee are available on our corporate website at cohenandsteers.com under the headings “Corporate Info/Corporate Governance.” Further, Cohen & Steers will provide a copy of these charters without charge to each stockholder upon written request. Requests for copies should be addressed to the Corporate Secretary, Cohen & Steers, Inc., 757 Third Avenue, New York, New York 10017.
The Audit Committee
The Board of Directors has a standing Audit Committee composed of Messrs. Rhein (Chair), Bruce, Simon and Villani that satisfies the requirements of SEC Rule 10A-3 under the Securities Exchange Act of 1934, as amended. Rule 10A-3 establishes listing standards relating to audit committees in the following areas: the independence of audit committee members; the audit committee's responsibility to select and oversee the company's independent registered public accounting firm; procedures for handling complaints regarding the company's accounting practices; the authority of the audit committee to engage advisors; and funding for the independent registered public accounting firm and any outside advisors engaged by the audit committee. As previously stated, the Board of Directors has determined that each of Messrs.
Bruce, Rhein, Simon and Villani has no material relationship with Cohen & Steers (either directly or as a partner, stockholder or officer of an organization that has a relationship with Cohen & Steers) and is “independent” as defined in the NYSE listing standards and the applicable SEC rules. Furthermore, the Board of Directors has determined that Mr. Rhein qualifies as an “audit committee financial expert” as defined in the SEC rules and the Board of Directors has determined that each of Messrs. Bruce, Rhein, Simon and Villani has accounting and related financial management expertise within the meaning of the listing standards of the NYSE.
The Audit Committee's primary purposes are to assist Board of Director oversight of the following: the integrity of Cohen & Steers' financial statements; the independent registered public accounting firm's qualifications and independence; the performance of Cohen & Steers' internal audit function and independent registered public accounting firm; and the compliance by Cohen & Steers with legal and regulatory requirements. The Audit Committee also prepares the audit committee report as required by the SEC's rules for inclusion in Cohen & Steers' annual proxy statement. The Audit Committee's charter, as approved by the Board of Directors on March 4, 2005, is included as Appendix A to this Proxy Statement.
The Audit Committee regularly holds separate sessions with Cohen & Steers' management, internal auditors, and independent registered public accounting firm. The Audit Committee's procedures for the pre-approval of the audit and permitted non-audit services are described in “
10
Item 2: Ratification of the Appointment of Independent Registered Public Accounting Firm—Audit Committee Pre-Approval Policy.”
The Compensation Committee
The Compensation Committee is responsible for administering Cohen & Steers' stock award and incentive plans and establishing the compensation for Cohen & Steers' executive officers. The Compensation Committee is presently composed of Messrs. Villani (Chair), Bruce, Rhein and Simon. As previously stated, the Board of Directors has determined that each of Messrs. Bruce, Rhein, Simon and Villani has no material relationship with Cohen & Steers (either directly or as a partner, stockholder or officer of an organization that has a relationship with Cohen & Steers) and is “independent” as defined in the NYSE listing standards and the applicable SEC rules.
The Nominating and Corporate Governance Committee
The Nominating and Corporate Governance Committee is responsible for the following: assisting the Board of Directors by identifying individuals qualified to become Board of Directors members, and to recommend to the Board of Directors the director nominees for the next annual meeting of stockholders; recommending to the Board of Directors the Corporate Governance Guidelines applicable to Cohen & Steers; leading the Board of Directors in its annual review of the Board of Directors and management's performance; and recommending to the Board of Directors director nominees for each committee. The Nominating and Corporate Governance Committee is presently composed of Messrs. Simon (Chair), Bruce, Rhein and Villani. As previously stated, the Board of Directors has determined that each of Messrs. Bruce, Rhein, Simon
and Villani has no material relationship with Cohen & Steers (either directly or as a partner, stockholder or officer of an organization that has a relationship with Cohen & Steers) and is “independent” as defined in the NYSE listing standards and the applicable SEC rules.
Meetings of the Board's Committees
The Board of Directors met three times during 2004. During 2004, the Board of Directors' committees held the following number of meetings: Audit Committee—three meetings; Compensation Committee—two meetings; Nominating and Corporate Governance Committee—two meetings. You should note that Cohen & Steers completed its initial public offering on August 18, 2004, at which time the Board of Directors was expanded to six members and at which time committee members were appointed. In 2004, each director then serving attended at least 75% of the meetings of the Board of Directors and each committee of the Board of Directors on which such director served.
The Board of Directors believes that it is important for stockholders to have the opportunity to meet and talk to the independent members of the Board of Directors. Therefore, the Board of Directors generally schedules a board meeting in conjunction with our annual stockholders' meeting and expects directors, absent valid reasons, to attend the stockholders' meeting. No annual meeting of stockholders has been held, since Cohen & Steers consummated its initial public offering in 2004.
Compensation of Directors
Our policy is not to pay director compensation to directors who are also our employees. Each outside director will receive an annual retainer of $50,000, half of which is payable quarterly in cash and half of which is payable quarterly in restricted stock units and $1,500 for each board or committee meeting attended by such director. The restricted stock units are granted under the Cohen & Steers, Inc. 2004 Stock Incentive Plan and are 100% vested on the date of grant. In general, the shares of common stock underlying the restricted stock units granted to a director will be delivered to the director on the third anniversary of the date of grant. Dividends on these restricted stock units are accrued and will be paid in cash on the delivery date of the shares of common stock underlying such restricted stock units.
In addition, the chair of the Audit Committee receives an additional annual retainer of $7,500. Outside directors receive no compensation from Cohen & Steers other than compensation as directors of Cohen & Steers.
11
REPORT OF THE AUDIT COMMITTEE
In accordance with and to the extent permitted by the rules of the Securities and Exchange Commission (the “SEC”), the information contained in the following Report of the Audit Committee shall not be incorporated by reference into any of Cohen & Steers' future filings made under the Securities Exchange Act of 1934, as amended (the “Exchange Act”), or under the Securities Act of 1933, as amended (the “Securities Act”), and shall not be deemed to be soliciting material or to be filed under the Exchange Act or the Securities Act.
Report of the Audit Committee
The Board of Directors has appointed an Audit Committee composed of four directors, each of whom is independent as defined in the New York Stock Exchange listing standards. The Board of Directors has determined that Mr. Rhein is an “audit committee financial expert,” as that term is defined in the SEC rules.
The Board of Directors has adopted a written charter for the Audit Committee. A copy of that charter is included as Appendix A to this Proxy Statement and is available on our corporate website at cohenandsteers.com under the headings “Corporate Info/Corporate Governance.” The Audit Committee's job is one of oversight as set forth in its charter. It is not the duty of the Audit Committee to prepare Cohen & Steers' financial statements, to plan or conduct audits, or to determine that Cohen & Steers' financial statements are complete and accurate and are in accordance with accounting principles generally accepted in the United States. Cohen & Steers' management is responsible for preparing Cohen & Steers' financial
statements and for maintaining internal control and disclosure controls and procedures. The independent registered public accounting firm is responsible for auditing the financial statements and expressing an opinion as to whether those audited financial statements fairly present the financial position, results of operations, and cash flows of Cohen & Steers in conformity with accounting principles generally accepted in the United States.
The Audit Committee has reviewed and discussed Cohen & Steers' audited financial statements with management and with Deloitte & Touche LLP, Cohen & Steers' independent registered public accounting firm for 2004.
The Audit Committee has discussed with Deloitte & Touche LLP the matters required by Statement on Auditing Standards No. 61, as amended and Rule 2-07 of Regulation S-X.
The Audit Committee has received from Deloitte & Touche LLP the written statements required by Independence Standards Board Standard No. 1, Independence Discussions with Audit Committees, and has discussed Deloitte & Touche LLP's independence with Deloitte & Touche LLP, and has considered the compatibility of nonaudit services with the auditor's independence.
Based on the review and discussions referred to above, the Audit Committee has recommended to the Board of Directors that the audited financial statements be included in Cohen & Steers' Annual Report on Form 10-K for the year ended December 31, 2004 for filing with the SEC.
|
|
MEMBERS OF THE AUDIT COMMITTEE |
|
|
Peter L. Rhein (Chair)
Richard E. Bruce
Richard P. Simon
Edmond D. Villani |
12
OWNERSHIP OF COHEN & STEERS COMMON STOCK
The following table sets forth certain information with respect to the beneficial ownership of Cohen & Steers' common stock as of March 10, 2005 by: (i) each person who is known by Cohen & Steers to own beneficially more than 5% of any class of outstanding shares of Cohen & Steers common stock; (ii) each of Cohen & Steers' directors; (iii) each of the executive officers named in the Summary Compensation Table; and (iv) all of the Cohen & Steers executive officers and directors as a group.
Except as otherwise noted, each individual exercises sole voting power or investment power over the shares of common stock shown. The number of shares of common stock shown in the following security ownership table as beneficially owned by each director and executive officer is determined under the rules of the SEC and the information is not necessarily indicative of beneficial ownership for any other purpose. For purposes of the following security ownership table, beneficial ownership includes any shares of common stock as to which the individual has sole or shared voting power or investment power and also any shares of common stock which the individual has the right to acquire within 60 days of March 10, 2005 through the exercise of any option, warrant or right.
As of March 10, 2005, there were 35,388,736 shares of Cohen & Steers' common stock outstanding. This amount does not include 4,634,423 fully vested restricted stock units issued by Cohen & Steers. See footnote 3 to the following stock ownership table.
|
Name(+)
|
|
Amount and
Nature of
Beneficial
Ownership of
Common Stock
|
|
Percent of
common stock
outstanding
|
|
Martin Cohen |
|
|
13,440,000 |
(1)(2)(3) |
|
|
37.98% |
|
|
Robert H. Steers |
|
|
13,440,000 |
(3)(4) |
|
|
37.98% |
|
|
Richard E. Bruce |
|
|
8,000 |
(3) |
|
|
* |
|
|
Peter L. Rhein |
|
|
10,000 |
(3) |
|
|
* |
|
|
Richard P. Simon |
|
|
2,000 |
(3) |
|
|
* |
|
|
Edmond D. Villani |
|
|
1,000 |
(3) |
|
|
* |
|
|
Joseph M. Harvey |
|
|
71,900 |
(3) |
|
|
* |
|
|
Adam M. Derechin |
|
|
3,400 |
(3) |
|
|
* |
|
|
James S. Corl |
|
|
1,900 |
(3) |
|
|
* |
|
|
John J. McCombe |
|
|
6,900 |
(3) |
|
|
* |
|
|
Douglas R. Bond |
|
|
25,710 |
(3)(5) |
|
|
* |
|
|
Victor M. Gomez |
|
|
2,900 |
(3) |
|
|
* |
|
|
Lawrence B. Stoller |
|
|
1,900 |
(3) |
|
|
* |
|
|
All directors and executive officers as a group (13 persons) |
|
|
27,015,610 |
(1)(2)(3)(4)(5) |
|
|
76.34% |
|
|
|
|
|
|
|
|
|
|
|
+ |
|
The address for each of the directors and executive officers is c/o Cohen & Steers, Inc., 757 Third Avenue, New York, New York 10017. |
* |
|
The number of shares of common stock held by such individual is less than 1% of the outstanding shares of such class of common stock |
(1) |
|
Includes 1,660,701 shares of common stock held by The Martin Cohen 1998 Family Trust. Mr. Cohen disclaims beneficial ownership of the shares held by this trust. |
(2) |
|
Includes 90,000 shares of common stock owned by Mr. Cohen's spouse, as to which he disclaims beneficial ownership. |
(3) |
|
Cohen & Steers has also issued restricted stock units that represent a contractual right to receive a share of common stock on a specified delivery date in the future. The number of shares of common stock set forth above does not include the restricted stock units held by the following persons and in the following amounts: Mr. Cohen (31,512); Mr. Steers (31,512); Mr. Bruce (863); Mr. Rhein (863); Mr. Simon (863); Mr. Villani (863); Mr. Harvey (1,132,576); Mr. Derechin (594,026); Mr. Corl (547,144); Mr. McCombe (564,379); Mr. Bond (423,510); Mr. Gomez (192,599); and Mr. Stoller (406,205). |
(4) |
|
Includes 1,660,701 shares of common stock held by The Robert H. Steers Family Trust. Mr. Steers disclaims beneficial ownership of the shares held by this trust. |
(5) |
|
Includes 8,049 shares of common stock owned by Mr. Bond's spouse, as to which he disclaims beneficial ownership. |
13
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Exchange Act requires our directors, executive officers and persons who own more than ten percent of a registered class of Cohen & Steers' equity securities to file reports of holdings of, and transactions in, Cohen & Steers shares with the SEC. To the best of Cohen & Steers' knowledge, based solely on copies of such reports and representations from these reporting persons, we believe that in 2004, our directors, executive officers and ten percent holders met all applicable SEC filing requirements. Reports filed with the SEC detailing purchases and sales of our equity securities by such persons may be found on our corporate website at cohenandsteers.com under “Corporate Info/SEC Filings.”
14
COMPENSATION OF EXECUTIVE OFFICERS
Summary of Compensation
The following summary compensation table sets forth information concerning compensation earned for the years 2003 and 2004 by Cohen & Steers' co-chief executive officers and the next three most highly compensated executive officers.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Long-Term Compensation
|
|
|
|
|
|
|
|
|
|
|
Annual Compensation
|
|
Awards
|
|
Payouts
|
|
|
|
|
Name and
Principal Position
|
|
Year
|
|
Salary
|
|
Bonus
|
|
Other Annual
Compensation(1)
|
|
Restricted
Stock
Awards
|
|
Securities
Underlying
Options/
SARS
|
|
LTIP
Payouts
|
|
All Other
Compensation
|
|
|
|
|
|
|
($) |
|
($) |
|
($) |
|
($) |
|
(#) |
|
($) |
|
($) |
Martin Cohen
Co-Chairman and
Co-CEO(2)
|
|
|
2004
2003 |
|
|
|
829,923
1,058,000 |
|
|
|
600,000
4,000,000 |
(3) |
|
|
—
— |
|
|
|
500,000
— |
(4) |
|
|
—
— |
|
|
|
—
— |
|
|
|
8,000
7,000 |
(6)
(6) |
Robert H. Steers
Co-Chairman and
Co-CEO(2)
|
|
|
2004
2003 |
|
|
|
829,923
1,058,000 |
|
|
|
600,000
4,000,000 |
(3) |
|
|
—
68,946 |
(5) |
|
|
500,000
— |
(4) |
|
|
—
— |
|
|
|
—
— |
|
|
|
8,000
7,000 |
(6)
(6) |
Joseph M. Harvey
President
|
|
|
2004
2003 |
|
|
|
403,077
276,154 |
|
|
|
900,000
2,250,000 |
(3) |
|
|
—
— |
|
|
|
15,065,354
— |
(4) |
|
|
—
— |
|
|
|
—
— |
|
|
|
6,500
6,000 |
(6)
(6) |
James S. Corl
Executive
Vice President
|
|
|
2004
2003 |
|
|
|
232,308
200,769 |
|
|
|
1,232,500
1,250,000 |
(3) |
|
|
—
— |
|
|
|
7,223,910
— |
(4) |
|
|
—
— |
|
|
|
—
— |
|
|
|
6,500
6,000 |
(6)
(6) |
John J. McCombe
Executive
Vice President
|
|
|
2004
2003 |
|
|
|
302,308
200,769 |
|
|
|
770,000
1,750,000 |
(3) |
|
|
—
— |
|
|
|
7,494,045
— |
(4) |
|
|
—
— |
|
|
|
—
— |
|
|
|
6,500
6,000 |
(6)
(6) |
|
|
|
(1) |
|
Except as otherwise noted below, perquisites and other personal benefits to the named executive officers were less than both $50,000 and 10% of the total annual salary and bonus reported for the named executive officers, and therefore, information regarding perquisites and other personal benefits has not been included. |
|
|
|
(2) |
|
On August 9, 2004, Cohen & Steers entered into identical employment agreements with Martin Cohen and Robert H. Steers. Each employment agreement provides for an annual base salary of $500,000 and an annual bonus payment of at least $1,000,000, but no more than $5,000,000, as determined by the compensation committee of our Board of Directors, except that the bonus amount was limited to $1,000,000 for 2004 but not for subsequent periods. The annual base salary for Martin Cohen and Robert H. Steers may be increased from time to time in the sole discretion of the Board of Directors. |
|
|
|
(3) |
|
The actual annual incentive bonus for each of Messrs. Cohen, Steers, Harvey, Corl and McCombe, before deferral by such officers of amounts under the our Mandatory Stock Bonus Program and Optional Stock Purchase Program (see footnote 4 below) was $1,000,000, $1,000,000, $1,500,000, $1,450,000 and $1,100,000. |
|
|
|
(4) |
|
The dollar values include the value of 11,740, 11,740, 17,610, 17,023 and 12,913 restricted stock units awarded to each of Messrs. Cohen, Steers, Harvey, Corl and McCombe, respectively, on December 21, 2004 pursuant to the our Mandatory Stock Bonus Program in lieu of the payment of cash for a portion of their 2004 bonus, plus a 25% company match on such mandatory deferral. Under the terms of the Mandatory Stock Bonus Program, 15% of each named executive officer's 2004 bonus was mandatorily awarded to him in the form of restricted stock units. This mandatory deferral was matched 25% by Cohen & Steers. Dividends will not be paid in cash as declared by Cohen & Steers, but will be accrued as additional restricted stock units. The deferred amount, plus the 25% company match and any dividends accrued on such deferred amounts,
will vest and the underlying shares of common stock will be delivered on December 21, 2007. Payment of these deferred amounts is contingent on continued employment.
The dollar values also include the value of 19,567, 19,567, 29,351 and 12,913 restricted stock units awarded to each of Messrs. Cohen, Steers, Harvey and McCombe, respectively, on December 21, 2004 pursuant to our Optional Stock Purchase Program in lieu of the payment of cash for a portion of their 2004 bonus, plus a 25% company match on such voluntary deferral. Under the terms of the Optional Stock Purchase Plan, participants may elect to defer up to 25% of their annual incentive bonus in the form of restricted stock units. The following named executive officers voluntarily deferred a portion of their 2004 bonus into restricted stock units awarded by Cohen & Steers: Mr. Cohen (25%), Mr. Steers (25%), Mr. Harvey (25%) and Mr. McCombe (15%). This voluntary deferral was matched 25% by Cohen & Steers. Dividends will not be paid in cash when declared by Cohen & Steers, but will
be accrued as additional restricted stock units. Pursuant to the terms of the Optional Stock Purchase Plan, the deferred amounts are immediately vested and are not contingent on continued employment. However, the 25% company match and any accrued dividends thereon are unvested and are contingent on continued employment. The deferred amount, plus the 25% company match and any dividends accrued on such deferred amounts, will be delivered on December 21, 2007, subject, in the case of the company match and the dividends, to continued employment.
The dollar values also include the value of 1,024,258, 511,695 and 513,965 restricted stock units awarded to Messrs. Harvey, Corl and McCombe, respectively, on August 12, 2004 for stock appreciation rights terminated at the time of the initial public offering of Cohen & Steers common stock. These restricted stock units are 100% vested, and, subject to the participant's compliance with certain restrictive covenants, the shares of common stock underlying the restricted |
15
|
|
stock units will be delivered to each participant as follows: 20% on January 31, 2006, 40% on January 31, 2007 and 40% on January 31, 2008.The dollar values also include 61,050, 18,315 and 24,420 restricted stock units awarded to Messrs. Harvey, Corl and McCombe, respectively, on December 10, 2004. Subject to the participant's compliance with certain restrictive covenants, the shares of common stock underlying the restricted stock units will vest one-third ratably on each of January 1, 2006, 2007 and 2008. |
|
|
|
(5) |
|
Amount reflects personal use of company aircraft. |
|
|
|
(6) |
|
Represents a matching contribution to the Cohen & Steers 401(k) Plan. |
Option/SAR Grants and Option/SAR Exercises
There are currently no outstanding stock options or stock appreciation rights to any employee of Cohen & Steers.
2005 Executive Officer Annual Compensation
On December 10, 2004, the Compensation Committee set the 2005 annual salary for each of our named executive officers as follows: Mr. Cohen ($500,000), Mr. Steers ($500,000), Mr. Harvey ($400,000), Mr. Corl ($300,000) and Mr. McCombe ($300,000). On March 4, 2005, the Compensation Committee determined the maximum incentive awards for each of our executive officers and for all of the employees of the firm as a whole. These annual incentive awards were expressed as a percentage of Cohen & Steers' pre-incentive and pre-tax operating income, excluding adjustments for extraordinary items. The Compensation Committee may exercise its discretion to reduce or eliminate an executive officer's award, based on its assessment of the officer's performance.
In order to retain Cohen & Steers' executive officers and promote stock ownership, for fiscal year 2005, 15% of the annual incentive awards made to the named executive officers will be mandatorily deferred pursuant to the Mandatory Stock Bonus Program under the Cohen & Steers 2004 Stock Incentive Plan (the “Stock Incentive Plan”). Under the terms of the Mandatory Stock Bonus Program, Cohen & Steers matches 25% of the mandatory deferred amount, and any dividends paid by Cohen & Steers on its common stock will be accrued in additional restricted stock units on such deferred and company match amounts. For fiscal year 2005, the deferred amount, the company match, and all accrued dividends vest on the third anniversary of the grant.
Our key employees, including the foregoing named executive officers, may voluntarily defer up to 25% of their annual incentive award pursuant to the Optional Stock Purchase Program under the Stock Incentive Plan. Prior to December 31, 2004, each of the foregoing named executive officers made their voluntary deferral election under the Optional Stock Purchase Program for the annual incentive bonus for fiscal year 2005. Under the terms of the Optional Stock Bonus Program, Cohen & Steers matches 25% of the voluntary deferred amount and any dividends paid by Cohen & Steers on its common stock will be accrued in additional restricted stock units on such deferred and company match amounts. Pursuant to the terms of the Optional Stock Purchase Program, the voluntarily deferred amounts are immediately vested and
the company match and accrued dividends vest on the third anniversary of the grant. For fiscal year 2005, each of Messrs. Cohen (25%), Steers (25%), Harvey (25%) and Corl (10%) elected to defer a portion of their bonus pursuant to the Optional Stock Purchase Program.
Report of the Compensation Committee
The following is the compensation report to stockholders on Cohen & Steers' executive compensation policies with respect to compensation reported for fiscal year 2004. In accordance with the rules of the SEC, this report shall not be incorporated by reference into any of Cohen & Steers' future filings made under the Exchange Act or under the Securities Act, and shall not be deemed to be soliciting material or to be filed under the Exchange Act or the Securities Act.
16
Compensation Committee Report on Executive
Compensation for Fiscal Year 2004
Introduction
The Compensation
Committee, comprised entirely of independent directors, meets to review and
approve the elements of the executive compensation program for key officers.
In doing so, the Compensation Committee wants to maintain programs that are
effective in attracting and retaining officers capable of making significant
contributions to the long-term success of Cohen & Steers. The Compensation
Committee will:
|
• |
Review Cohen & Steers'
executive compensation programs for appropriate alignment with our financial
results and shareholder interests; |
|
|
• |
Review and adopt, or recommend
to the Board of Directors, as appropriate, the adoption of new, or the amendment
of existing, executive compensation plans, consistent with the best interests
of Cohen & Steers' stockholders; |
|
|
• |
Review and approve actions associated
with the annual incentive compensation program including the setting of
annual goals, review of actual performance, and determination of bonuses
based on that performance; |
|
|
• |
Approve actions involving the
base salaries, incentive awards and grants, and long-term awards, perquisites
and other personal benefits provided to Cohen & Steers' executive
officers; and |
|
|
• |
Review and prepare reports and
other material related to executive compensation disclosure. |
The Compensation
Committee functions as follows:
|
• |
Reviews and aligns Cohen &
Steers' financial performance with the compensation paid to its executive
officers; |
|
|
• |
Utilizes compensation data from
appropriate comparable companies in the financial services industry and
key management positions obtained from a nationally-recognized independent
compensation consulting firm. This compensation data covers a peer group
of selected investment management industry companies that compete in markets
served by Cohen & Steers; and |
|
|
• |
Obtains assistance from: |
|
|
• |
A nationally-recognized independent
compensation consulting firm; and |
|
|
• |
Cohen & Steers' internal
support staff. |
Cohen &
Steers' executive compensation program is designed to be competitive so
as to attract and retain key talent and be very closely aligned with our financial
performance and shareholder interests. Towards that end, a large proportion
of year-end compensation is delivered through variable compensation tied to
performance. In addition, a portion of year-end compensation is delivered in
the form of restricted stock.
The three
primary components of Cohen & Steers' executive compensation program
are base salary, annual incentive awards (bonus) and long-term incentive awards.
Base salary
Cohen &
Steers' philosophy is to compensate its executives with a higher proportion
of variable compensation in relation to base salary. With this approach, the
vast majority of the compensation for its executives involves a high proportion
of pay that is “at risk”- specifically, the annual bonus and long-term
incentive awards. This enables Cohen & Steers to meet the requirements of
the highly competitive environment in which Cohen & Steers operates while
ensuring that executives are compensated in a way that advances the short- and
long-term interests of stockholders.
17
Annual incentive awards
Annual incentive
awards are bonuses designed to provide a linkage among executive performance,
annual objective performance measures and long-term increases in stockholder
value.
For the
2004 award period, annual incentive awards were made to the five executive officers
listed in the compensation table under the Cohen & Steers 2004 Annual Incentive
Plan (the “Annual Incentive Plan”). The Annual Incentive Plan is
designed to give the Compensation Committee the flexibility to make annual incentive
awards that are comparable to those found in the marketplace in which Cohen
& Steers competes for talent. Further, the Annual Incentive Plan is designed
to permit the payment of annual incentive awards that are intended to qualify
as deductible, performance-based compensation under Section 162(m) of the Internal
Revenue Code.
Following
our initial public offering, in October 2004, the Compensation Committee determined
the maximum incentive awards for each of the five executive officers listed
in the compensation table and for all of our employees as a whole. These annual
incentive awards were expressed as a percentage of Cohen & Steers' pre-incentive
and pre-tax operating income, excluding adjustments for extraordinary items.
The Compensation Committee may exercise its discretion to reduce or eliminate
an executive officer's award, based on its assessment of the officer's
performance.
During the
fourth quarter of 2004, the Compensation Committee took the actions necessary
to arrive at the actual amount of the annual incentive award for each of the
five executive officers listed in the compensation table and for all of the
employees of the firm as a whole. As part of this process, the Committee calculated
the amounts based on actual results in accordance with the Annual Incentive
Plan. For the key executives, the Committee then reviewed a wide range of company,
fund and individual performance factors before finalizing annual bonus awards.
For the top five executives, bonus amounts were either at or below the calculated
amounts.
In order
to retain Cohen & Steers' executive officers and promote stock ownership,
for fiscal year 2004, 15% of the annual incentive awards made to the executive
officers listed in the compensation table were mandatorily deferred pursuant
to the Mandatory Stock Bonus Program under the Cohen & Steers 2004 Stock
Incentive Plan (the “Stock Incentive Plan”). Under the terms of
the Mandatory Stock Bonus Program, Cohen & Steers matches 25% of the mandatory
deferred amount, and any dividends paid by Cohen & Steers on its common
stock will be accrued in additional restricted stock units on such deferred
and company match amounts. For fiscal year 2004, the deferred amount, the company
match, and all accrued dividends vest on the third anniversary of grant.
Our key
employees, including the executive officers, may voluntarily defer up to 25%
of their annual incentive award pursuant to the Optional Stock Purchase Program
under the Stock Incentive Plan. Under the terms of the Optional Stock Bonus
Program, Cohen & Steers matches 25% of the voluntary deferred amount and
any dividends paid by Cohen & Steers on its common stock will be accrued
in additional restricted stock units on such deferred and company match amounts.
Pursuant to the terms of the Optional Stock Purchase Program, the voluntarily
deferred amounts are immediately vested and the company match and accrued dividends
vest on the third anniversary of the grant. For fiscal year 2004, each of Messrs.
Cohen (25%), Steers (25%), Harvey (25%) and McCombe (20%) elected to defer a
portion of their bonus pursuant to the Optional Stock Purchase Program.
Long-term incentive awards
Restricted
stock units and other annual incentive share awards may be made pursuant to
the Stock Incentive Plan. The purposes of the Stock Incentive Award Plan are
to attract, retain and motivate executives of outstanding ability and to promote
the identification of their interests with those of Cohen & Steers'
stockholders. The Compensation Committee believes that Cohen &
18
Steers' current long-term incentive program
is effective and that the use of restricted stock units is a competitive way
to address the important issue of retaining key executive talent.
At the time
of our initial public offering, we granted 1,024,258, 511,695 and 513,965 restricted
stock units to Messrs. Harvey, Corl and McCombe, respectively, in fulfillment
of previously awarded stock appreciation rights in connection with the termination
of the Cohen & Steers Stock Appreciation Rights Plan. These restricted stock
units are 100% vested, and, subject to the participant's compliance with
certain restrictive covenants, the shares of common stock underlying the restricted
stock units will be delivered to each participant as follows: 20% on January
31, 2006, 40% on January 31, 2007 and 40% on January 31, 2008. Holders of these
restricted stock units will be provided with dividend equivalent payments in
amounts equal to dividends, if any, we pay to holders of our common stock.
On December
10, 2004, the Compensation Committee granted 61,050, 18,315 and 24,420 restricted
stock units to Messrs. Harvey, Corl and McCombe, respectively. Subject to the
participant's compliance with certain restrictive covenants, the shares
of common stock underlying the restricted stock units will vest one-third ratably
on each of January 1, 2006, 2007 and 2008. The holders of these restricted stock
units are not entitled to dividend equivalent payments.
Co-Chief Executive Officer compensation
Cohen &
Steers has entered into identical employment agreements with its co-chief executive
officers, Martin Cohen and Robert H. Steers. Each employment agreement provides
for a base salary of $500,000 and an annual bonus payment of at least $1,000,000,
but no more than $5,000,000, as determined by the Compensation Committee. The
bonus amount for 2004, however, was limited to $1,000,000.
The Compensation
Committee authorized Mr. Cohen's and Mr. Steers' compensation package
for 2004, which included base salary and an incentive award (including company
match restricted stock units). The Compensation Committee's decisions regarding
Mr. Cohen's and Mr. Steers' compensation are reported to and discussed
by the full Board of Directors at its next regularly scheduled meeting.
The Compensation
Committee authorized a base salary in the amount of $500,000 and an incentive
award under the Annual Incentive Plan of $1,000,000 to each of Mr. Cohen and
Mr. Steers. Mr. Cohen and Mr. Steers each received $600,000 of this incentive
award in the form of cash and the remainder of the amount was awarded to each
of them in the form of restricted stock units as follows: $150,000 was mandatorily
deferred by Cohen & Steers pursuant to the Mandatory Stock Bonus Program
under the Stock Incentive Plan and $250,000 was voluntarily deferred by the
executives pursuant to the Optional Stock Bonus Program under the Stock Incentive
Plan. The Compensation Committee also approved a $37,500 company match of restricted
stock units on the mandatory deferral and a $62,500 company match of restricted
stock units on the voluntary deferral.
Tax policy
Section
162(m) of the Internal Revenue Code disallows a federal income tax deduction
for compensation exceeding $1 million paid to the chief executive officer and
any of the executive officers included in the compensation tables preceding
this report, subject to certain exceptions.
Pursuant
to transitional rules set forth in the regulations under Section 162(m) of the
Code, the $1 million deduction limit did not apply to the compensation paid
to the co-chief executive officers and any of the executive officers of Cohen
& Steers in 2004 and are not expected to apply to the compensation paid
to the co-chief executive officers and any of the executive officers of Cohen
& Steers in 2005. Accordingly, all such compensation paid prior to such
time should be deductible by Cohen & Steers. While the Compensation Committee
currently seeks to maximize
19
the deductibility of compensation paid to such
executive officers, it will maintain flexibility to take other actions that
may be based on considerations other than tax deductibility.
Conclusion
Based upon
its review of Cohen & Steers' executive compensation program, the Compensation
Committee has concluded that the program's basic structure is appropriate,
competitive and effective to serve the purposes for which it was created.
|
MEMBERS OF THE COMPENSATION
COMMITTEE
|
|
Edmond D. Villani (Chair)
Richard E. Bruce
Peter L. Rhein
Richard P. Simon |
Compensation Committee Interlocks and Insider
Participation
Messrs.
Villani, Bruce, Rhein and Simon, none of whom are officers or former officers
of Cohen & Steers or any of its subsidiaries, served as the members of the
Compensation Committee after the initial public offering of Cohen & Steers
common stock on August 12, 2004. Prior to the initial public offering, Mr. Cohen
and Mr. Steers, as the sole members of our Board of Directors, historically
made all determinations regarding executive officer compensation.
From time
to time, certain members of the Compensation Committee may have investments
in various Cohen & Steers investment products. Such transactions are made
in the ordinary course of business and on substantially the same terms as any
other client of Cohen & Steers.
Employment Agreements with Martin Cohen and
Robert H. Steers
We have
entered into identical employment agreements with Martin Cohen and Robert H.
Steers (each, an “Executive”). Each employment agreement provides
for the Executive's employment as our co-chief executive officer and co-chairman
of the Board of Directors for a term of three years, subject to automatic, additional
one-year extensions unless either party gives the other 60 days prior notice
that the term will not be extended.
Each employment
agreement provides for an annual base salary of $500,000 and an annual bonus
payment of at least $1,000,000, but no more than $5,000,000, as determined by
the Compensation Committee. The bonus amount for 2004, however, was limited
to $1,000,000. During the term, each Executive will be entitled to:
|
(1) employee benefits
that are no less favorable than those employee benefits provided to him
before the offering; and |
|
(2) participate
in all of our employee benefit programs on a basis which is no less favorable
than is provided to any of our other executives. |
Termination
of Employment
Pursuant
to each employment agreement, if the Executive's employment terminates prior
to the expiration of the term due to his death or disability, the Executive
will be entitled to receive:
|
(1) a payment
equal to his target annual bonus for the fiscal year in which the termination
occurs; |
|
(2) any accrued,
but unpaid, base salary through the date of termination; and |
|
(3) any accrued
and earned, but unpaid, annual bonus for any previously completed fiscal
year. |
20
As set forth
in each employment agreement, if an Executive's employment is terminated
prior to the expiration of the term by Cohen & Steers without “cause”
or by the Executive for “good reason” or if Cohen & Steers elects
not to extend the term (each a “qualifying termination”), the Executive
will be entitled, subject to his compliance with certain restrictive covenants,
to a lump sum payment equal to two times (three times in the case of a qualifying
termination that occurs on or following a change in control) the sum of his
annual base salary and his target annual bonus for the fiscal year in which
the termination occurs. Any termination by Cohen & Steers without cause
within six months prior to a change in control will be deemed to be a termination
of employment on the date of such change in control.
In the event
of a termination of an Executive's employment which is not a qualifying
termination or a termination due to the Executive's death or disability
(including if the Executive resigns without good reason), the Executive will
be entitled to receive only the accrued but unpaid salary through the date of
termination and earned but unpaid bonus for the previously completed fiscal
year.
Each employment
agreement generally provides that, if the Executive's employment terminates
for any reason other than by Cohen & Steers for cause, the Executive and
his spouse and dependents will be entitled to continued coverage under Cohen
& Steers' medical plans in which he was participating at the time of
such termination for the remainder of his life, subject to payment by the Executive
of the same premiums he would have paid during such period of coverage if he
were an active employee.
Restrictive
Covenants
Non-competition.
Pursuant to each employment agreement, during
the term of the agreement and, if the Executive's employment is terminated
by Cohen & Steers for cause or by the Executive without good reason or the
Executive elects not to extend the term, for one year following such termination
of employment, the Executive generally will be prohibited from:
|
(1) seeking to
provide or providing investment advisory services to certain persons to
whom Cohen & Steers or any of its affiliates render services; |
|
(2) soliciting
or seeking to induce or actually inducing certain of Cohen & Steers'
employees or employees of its affiliates to discontinue their employment
with Cohen & Steers or hiring or employing such employees; |
|
(3) competing
with Cohen & Steers and its affiliates; |
|
(4) acquiring
a financial interest in, or otherwise becoming actively involved with, any
competitive business; and |
|
(5) interfering
with, or attempting to interfere with, business relationships between Cohen
& Steers or any of its affiliates and its customers, clients, suppliers,
partners, members or investors. |
Confidentiality,
Intellectual Property and Non-Disclosure. Each
Executive is subject to customary confidentiality, intellectual property and
non-disclosure covenants, including a covenant which, in general, prohibits
the Executive from disclosing, retaining or using for his or any other person's
benefit confidential information of Cohen & Steers and its affiliates and
a covenant which, in general, requires the Executive to assign, transfer and
convey to Cohen & Steers all rights and intellectual rights to any works
of authorship, inventions, intellectual property, materials, documents or other
work product by the Executive.
If the Executive
breaches any of the restrictive covenants or the confidentiality, intellectual
property or non-disclosure covenants, in addition to any remedies at law, the
Executive agrees that Cohen & Steers will be entitled to cease making any
payments or providing any benefit otherwise required by the employment agreement
and obtain equitable relief in the form of specific performance, temporary restraining
order, temporary or permanent injunction or any other equitable remedy which
may then be available.
21
If a dispute
arises out of the employment agreement with an Executive, Cohen & Steers
will pay the Executive's reasonable legal fees and expenses incurred in
connection with such dispute if the Executive prevails in substantially all
material respects on the issues presented for resolution. In addition, each
employment agreement provides that, in the event payments under an employment
agreement or otherwise result in a parachute excise tax to the Executive, he
will be entitled to a gross up payment equal to the amount of the excise tax,
as well as the excise tax and income tax on the gross up payment.
Each employment
agreement also provides that upon a termination of the Executive's employment
for any reason, in general, the Executive will retain the right to use his name
in connection with future business ventures.
COMMON STOCK PERFORMANCE GRAPH
The following
graph compares the cumulative total stockholder return on Cohen & Steers'
common stock from August 13, 2004 (the date Cohen & Steers common stock
first began trading on the NYSE) through December 31, 2004, with the cumulative
total return of the Standard & Poor's 500 Stock Index (“S&P
500”) and the SNL Asset Manager Index*. The graph assumes the investment
of $100 in Cohen & Steers' common stock and in each of the two indices
on August 13, 2004 and the reinvestment of all dividends, if any. The initial
public offering price of Cohen & Steers' common stock was $13.00 per
share.
140
130
110
120
100
08/13/04
08/31/04
09/30/04
10/31/04
11/30/04
12/31/04
Cohen & Steers, Inc.
S&P 500
SNL Asset Manager Index
Total Return Performance
Index
Value
150
|
|
Period
Ending
|
Index |
|
08/13/04 |
|
08/31/04 |
|
09/30/04
|
|
10/31/04 |
|
11/30/04 |
|
12/31/04
|
|
Cohen
& Steers, Inc. |
|
|
100.00 |
|
|
|
114.62 |
|
|
|
119.52 |
|
|
|
114.17 |
|
|
|
138.48 |
|
|
|
126.61 |
|
S&P
500 |
|
|
100.00 |
|
|
|
103.77 |
|
|
|
104.89 |
|
|
|
106.46 |
|
|
|
110.78 |
|
|
|
114.52 |
|
SNL
Asset Manager Index* |
|
|
100.00 |
|
|
|
108.42 |
|
|
|
111.08 |
|
|
|
120.39 |
|
|
|
129.76 |
|
|
|
137.38 |
|
|
* |
|
The SNL Asset Manager
Index currently comprises the following companies: Affiliated Managers Group,
Inc.; Alliance Capital Mgmt Holding; BKF Capital Group, Inc.; BlackRock,
Inc.; Calamos Asset Management, Inc.; Cohen & Steers, Inc.; Eaton Vance
Corp.; Federated Investors, Inc.; Franklin Resources, Inc.; Gabelli Asset
Management, Inc.; Hennessy Advisors, Inc.; Integrity Mutual Funds, Inc.;
Janus Capital Group, Inc.; Legg Mason, Inc.; Nuveen Investments, Inc.; SEI
Investments Co.; T. Rowe Price Group, Inc.; U.S. Global Investors,
Inc.; Value Line, Inc.; W.P. Stewart & Co., Ltd.; Waddell & Reed
Financial, Inc.; and Westwood Holdings Group, Inc. |
22
In accordance
with the rules of the SEC, this section entitled “Common Stock Performance
Graph” shall not be incorporated by reference into any future filings
by Cohen & Steers under the Securities Act or Exchange Act, and shall not
be deemed to be soliciting material or to be filed under the Securities Act
or the Exchange Act.
CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
Cohen & Steers Mutual Funds
The mutual
funds for which we are the investment advisor are funds that we established
and are marketed under the Cohen & Steers name. Mr. Cohen and Mr. Steers,
our chairmen and co-chief executive officers, serve as directors and officers
of each Cohen & Steers closed-end and open-end mutual fund. Mr. Steers serves
as director, chairman and secretary and Mr. Cohen serves as a director, president
and treasurer of each of the funds. Mr. Steers and Mr. Cohen do not receive
compensation for their services from any Cohen & Steers mutual fund. There
are no relationships between our other directors and the Cohen & Steers
mutual funds or the institutional separate accounts for which we are the investment
advisor.
In 2004,
we earned advisory fee revenue of $77.6 million and administration fee revenue
of $3.4 million from these affiliated funds. In 2004 distribution and service
fee revenue from such funds aggregated $10.2 million.
S Corporation Distributions and Tax Indemnification
Agreement
Since we
were organized in 1986, we had been treated for federal and certain state income
tax purposes as an S corporation under Subchapter S of the Internal Revenue
Code and comparable state laws. As a result, our earnings had been taxed, with
certain exceptions, directly to our stockholders, Mr. Cohen and Mr. Steers,
rather than to us, leaving our stockholders responsible for paying income taxes
on these earnings. We historically paid distributions to our stockholders to
enable them to pay their income tax liabilities as a result of our status as
an S corporation and, from time to time, to distribute previously undistributed
S corporation earnings and profits. We paid $37.7 million in S-corporation distributions
to Mr. Cohen and Mr. Steers in 2004, including a final distribution payment
of $20.7 million on September 29, 2004, which included all of the previously
undistributed taxable operating income earned by us prior to the revocation
of our S-corporation election.
We have
entered into a tax indemnification agreement with Mr. Cohen and Mr. Steers.
Although we believe that we have met the requirements for an S corporation,
the agreement provides for, among other things, Mr. Cohen and Mr. Steers to
indemnify us for any additional U.S. federal and state income taxes, including
interest and penalties, incurred by us if for any reason we are deemed to have
been a C corporation during any period in which we reported our taxable income
as an S corporation. The tax indemnification obligation of Mr. Cohen and Mr.
Steers will be limited to the aggregate amount of all distributions we made
to them to pay taxes during any time that we reported our taxable income as
an S corporation but are deemed to have been a C corporation. The agreement
also provides for payment by Mr. Cohen and Mr. Steers to us and by us to Mr.
Cohen and Mr. Steers to adjust for any increases or decreases in tax liability
arising from a tax audit that affects our tax liability and results in a corresponding
adjustment to the tax liability of Mr. Cohen and Mr. Steers. We will increase,
or gross up, our indemnification payments to Mr. Cohen and Mr. Steers to the
extent necessary to take into account the increase in current tax liability
incurred by Mr. Cohen and Mr. Steers on account of the indemnification payments.
The amount of any payment cannot exceed the amount of benefit received by us
or Mr. Cohen and Mr. Steers attributable to the adjustment in tax liability.
If we are required to make substantial payments under this tax indemnification
agreement, it could adversely affect our financial condition.
23
Registration Rights Agreement
Mr. Cohen
and Mr. Steers have entered into a registration rights agreement with Cohen
& Steers, pursuant to which we have granted to them, their affiliates and
certain of their transferees the right, as described below, to require us to
register under the Securities Act shares of common stock (and other securities
convertible into or exchangeable or exercisable for shares of common stock)
held by them. Such registration rights are generally available to the rights
holders until registration under the Securities Act is no longer required to
enable them to resell the registrable securities owned by them. The registration
rights agreement provides, among other things, that we will pay all expenses
in connection with the first ten demand registrations requested by the rights
holders and in connection with any registration commenced by us in which the
rights holders participate through “piggyback” registration rights
granted under such agreement. We have the right to postpone any demand registration
if to register would require an audit of us other than our regular audit, if
another registration statement which was not effected on Form S-3 has been declared
effective under the Securities Act within 180 days or, for a period of 90 days,
if we determine that it is in our best interests to do so. The rights of the
rights holders to exercise their “piggyback” registration rights
are subject to our right to reduce on a pro rata basis among all requesting
holders the number of requested shares of common stock to be registered if in
the opinion of the managing underwriter the total number of shares to be so
registered exceeds that number which may be sold without having an adverse effect
on the price, timing or distribution of the offering of the shares.
Agreements to Waive Investment Advisory Fees
and Bear Expenses
We reduce
the expenses of eight of the thirteen mutual funds for which we are the investment
advisor by waiving investment advisory fees (which reduces our revenue by an
amount equal to the fees waived) or bearing expenses (which increases our expenses
by an amount equal to the expenses borne) otherwise payable by these funds.
We have contractually agreed with:
|
• |
five of the eight closed-end
mutual funds for which we are the investment advisor to waive up to 49%
of our investment advisory fees for 10 years following the commencement
of the fund's operations; |
|
|
• |
two of the five open-end mutual
funds for which we are the investment advisor to waive our investment advisory
fees and/or reimburse the open-end mutual funds so that their expenses do
not exceed between 1.15% and 2.30% of their net assets; and |
|
|
• |
a third open-end mutual fund,
Cohen & Steers Institutional Realty Shares, Inc., to bear all of this
fund's operating expenses. |
When we
waive investment advisory fees or bear expenses otherwise payable by a mutual
fund, this provides a direct benefit to the mutual fund investors by lowering
the expenses associated with investing in the fund and improving the fund's
investment performance. These agreements to waive fees and bear expenses reduce
our revenue and increase our expenses, and thereby reduce our operating income,
by an amount equal to the fees waived or expenses borne. We agree to waive investment
advisory fees and bear expenses payable by a mutual fund because we believe
this enhances the sales effort for the fund and thereby increases the assets
that we manage.
Although
the agreements we have with closed-end mutual funds to waive investment advisory
fees otherwise payable by the funds specify that they are to begin to expire
in 2006 and continuing through 2012, this would reduce the investment performance
of the funds and may not occur. Each of our investment advisory agreements with
a mutual fund, including the fees payable under the agreement, is subject, following
the initial two year term, to annual approval by the mutual fund's Board
of Directors, including at least a majority of the independent directors.
24
The table
below describes each closed-end mutual fund's investment advisory fee that
is scheduled to be charged giving effect to the amount of the fee that we have
agreed to waive for each year.
Closed-End Fund Investment Advisory Fees
(Actual advisory fee charged or scheduled to
be charged as a percentage of managed assets)
Year
|
|
Cohen
& Steers Advantage Income Realty Fund, Inc. (through 12/31)
|
|
Cohen
& Steers
Quality Income
Realty Fund, Inc.
(through 12/31)
|
|
Cohen
& Steers Premium Income Realty Fund, Inc. (through 8/30)
|
|
Cohen
& Steers REIT and Utility
Income Fund, Inc.
(through 1/31)
|
|
Cohen
& Steers Select Utility
Fund, Inc. (through 3/31)
|
|
Cohen
& Steers REIT and Preferred Income
Fund, Inc.
|
|
Cohen
& Steers Total Return Realty
Fund, Inc.
|
|
Cohen
& Steers Dividend Majors
Fund, Inc.
|
2004 |
|
|
0.43% |
|
|
|
0.53% |
|
|
|
0.55% |
|
|
|
0.65% |
|
|
|
0.65% |
|
|
|
0.65% |
|
|
|
0.70% |
|
|
|
* |
|
2005 |
|
|
0.43% |
|
|
|
0.53% |
|
|
|
0.55% |
|
|
|
0.65% |
|
|
|
0.65% |
|
|
|
0.65% |
|
|
|
0.70% |
|
|
|
0.75% |
|
2006 |
|
|
0.50% |
|
|
|
0.53% |
|
|
|
0.55% |
|
|
|
0.65% |
|
|
|
0.65% |
|
|
|
0.65% |
|
|
|
0.70% |
|
|
|
0.75% |
|
2007 |
|
|
0.57% |
|
|
|
0.59% |
|
|
|
0.55% |
|
|
|
0.65% |
|
|
|
0.65% |
|
|
|
0.65% |
|
|
|
0.70% |
|
|
|
0.75% |
|
2008 |
|
|
0.64% |
|
|
|
0.65% |
|
|
|
0.60% |
|
|
|
0.65% |
|
|
|
0.65% |
|
|
|
0.65% |
|
|
|
0.70% |
|
|
|
0.75% |
|
2009 |
|
|
0.71% |
|
|
|
0.71% |
|
|
|
0.65% |
|
|
|
0.65% |
|
|
|
0.65% |
|
|
|
0.65% |
|
|
|
0.70% |
|
|
|
0.75% |
|
2010 |
|
|
0.78% |
|
|
|
0.78% |
|
|
|
0.70% |
|
|
|
0.70% |
|
|
|
0.70% |
|
|
|
0.65% |
|
|
|
0.70% |
|
|
|
0.75% |
|
2011 |
|
|
0.85% |
|
|
|
0.83% |
|
|
|
0.75% |
|
|
|
0.75% |
|
|
|
0.75% |
|
|
|
0.65% |
|
|
|
0.70% |
|
|
|
0.75% |
|
2012 |
|
|
0.85% |
|
|
|
0.85% |
|
|
|
0.80% |
|
|
|
0.80% |
|
|
|
0.80% |
|
|
|
0.65% |
|
|
|
0.70% |
|
|
|
0.75% |
|
2013 |
|
|
0.85% |
|
|
|
0.85% |
|
|
|
0.80% |
|
|
|
0.85% |
|
|
|
0.85% |
|
|
|
0.65% |
|
|
|
0.70% |
|
|
|
0.75% |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
We have
also agreed to waive fees and/or bear expenses for Cohen & Steers Realty
Income Fund, Inc. and Cohen & Steers Utility Fund, Inc. for a one-year period.
In contrast to the fee waivers on the closed-end mutual funds, the decision
of whether to extend the open-end mutual fund waivers and bear expenses is considered
annually.
The following
table discloses the actual advisory fees waived and expenses borne for each
mutual fund for which we are the investment advisor for the year ended December
31, 2004.
Investment Advisory Fees Waived/Expenses
Borne
|
|
|
2004
|
|
Closed-end
mutual fund investment advisory fees waived |
|
|
|
|
|
Cohen
& Steers Advantage Income Realty Fund, Inc. |
|
$ |
3,149 |
|
|
Cohen
& Steers Premium Income Realty Fund, Inc. |
|
|
2,115 |
|
|
Cohen
& Steers Quality Income Realty Fund, Inc. |
|
|
3,134 |
|
|
Cohen
& Steers REIT and Preferred Income Fund, Inc. |
|
|
— |
|
|
Cohen
& Steers REIT and Utility Income Fund, Inc. |
|
|
2,436 |
|
|
Cohen
& Steers Select Utility Fund, Inc. |
|
|
1,367 |
|
|
Cohen
& Steers Total Return Realty Fund, Inc. |
|
|
— |
|
|
Cohen
& Steers Dividend Majors Fund, Inc. |
|
|
— |
|
|
|
|
|
|
|
|
Total |
|
$ |
12,201 |
|
|
|
|
|
|
|
|
Open-end
mutual fund investment advisory fees waived/expenses borne |
|
|
|
|
|
Cohen
& Steers Realty Focus Fund, Inc. |
|
$ |
203 |
|
|
Cohen
& Steers Institutional Realty Shares, Inc. |
|
|
866 |
|
|
Cohen
& Steers Realty Shares, Inc. |
|
|
— |
|
|
Cohen
& Steers Realty Income Fund, Inc. |
|
|
— |
|
|
Cohen
& Steers Utility Fund, Inc. |
|
|
239 |
|
|
|
|
|
|
|
|
Total |
|
$ |
1,308 |
|
|
|
|
|
|
|
For the
year ended December 31, 2004, we paid organizational costs of $0.2 and $0.4
million, respectively on behalf of one closed-end mutual fund and two open-end
mutual funds, respectively.
25
Internet Realty Partners, L.P.
Since March
2000, we have provided investment advisory and management services to Internet
Realty Partners, L.P. (“IRP”), a limited partnership formed to invest
in real estate-related technology companies. A number of our employees, including
Mr. Cohen, Mr. Steers, Mr. Harvey, Mr. Corl, Mr. Derechin, Mr. McCombe
and Mr. Stoller, have invested in and/or act in the capacity of directors or
officers of IRP. In addition, Mr. Cohen and Mr. Steers, and certain family trusts
of Mr. Cohen and Mr. Steers, own in the aggregate a 50% interest in IRP Management,
LLC (“IRP Management”), the general partner to IRP. Mr. Harvey owns
a less than 5% interest in the General Partner. We are contractually entitled
to a management fee for our services as investment advisor and manager equal
to 2% of the value of the total commitments of the partners of IRP less the
cost basis of any investments sold by IRP and distributed to the IRP partners.
However, because it has been doubtful that IRP will be able to pay us our management
fee, we did not record any revenue for this arrangement in 2003 and 2004. In
addition, IRP Management is entitled to receive 25% of IRP's profits after
repayment of the Partners' capital contributions (“Carried Interest
Distributions”). As of this date, IRP Management has not received any
Carried Interested Distributions and there is no current expectation that any
Carried Interest Distributions will be made to IRP Management. As of December
31, 2004, the total assets of IRP were approximately $4.7 million.
Transactions with Directors
Gunn, Steers
& Co., Inc., a company in which Mr. Steers' brother owns a minority
interest (“Gunn Steers”), serves as an insurance broker for Cohen
& Steers. Although Cohen & Steers makes no direct payments to Gunn Steers,
Cohen & Steers has been informed that the various insurance carriers that
provide insurance coverage to Cohen & Steers paid to Gunn Steers commissions
in the amount of $110,825 in 2004.
From time
to time, certain members of the Compensation Committee may have investments
in various Cohen & Steers investment products. Such transactions are made
in the ordinary course of business and on substantially the same terms as any
other client of Cohen & Steers.
ITEM 2:
RATIFICATION OF THE APPOINTMENT OF
INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
At its meeting
on March 4, 2005, the Board of Directors, upon the recommendation of its Audit
Committee, appointed Deloitte & Touche LLP to serve as Cohen & Steers'
independent registered public accounting firm for the current fiscal year ending
December 31, 2005. Representatives of the firm of Deloitte & Touche LLP
are expected to be present at the Annual Meeting and will have an opportunity
to make a statement if they so desire and will be available to respond to appropriate
questions.
Recommendation of the Board
The Board
of Directors recommends a vote “FOR” the ratification of the appointment
of Deloitte & Touche LLP as our independent registered public accounting
firm for the current fiscal year ending December 31, 2005.
26
Fees Incurred by Cohen & Steers for Deloitte
& Touche LLP
Aggregate
fees billed to Cohen & Steers for the fiscal years ended December 31, 2004,
and 2003 by Cohen & Steers' principal accounting firm, Deloitte &
Touche LLP and its affiliates, are set forth below.
|
|
|
2004
|
|
2003
|
|
Audit
Fees(a) |
|
$ |
405,000 |
|
|
$ |
178,748 |
|
|
Audit
Related Fees(b) |
|
|
36,000 |
|
|
|
10,000 |
|
|
Tax
Fees(c) |
|
|
40,000 |
|
|
|
53,000 |
|
|
All
Other Fees(d) |
|
|
1,216,494 |
|
|
|
— |
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
$ |
1,697,494 |
|
|
$ |
241,748 |
|
|
|
|
|
|
|
|
|
|
|
(a) Fees for audit services billed in 2004 consisted
of:
|
• |
Audit of Cohen & Steers'
2004 annual financial statements. |
|
|
• |
Reviews of Cohen & Steers'
quarterly financial statements. |
|
|
• |
Consultation on accounting and
financial reporting standards arising during the course of the audit or
review. |
|
|
• |
Review of annual and interim
report materials. |
|
|
• |
Review and required procedures
related to SEC filings. |
|
|
• |
Attendance at audit committee
meetings at which matters relating to the audit or review were discussed. |
Fees for
audit services billed in 2003 consisted of:
|
• |
Audit of Cohen & Steers'
2003 annual financial statements. |
|
|
• |
Consultation on accounting and
financial reporting standards arising during the course of the audit or
review. |
(b) Fees for audit-related services billed
in 2004 consisted of:
|
• |
Financial accounting and reporting
consultations not arising in the ordinary course of the audit or review. |
|
|
• |
Performance of agreed upon procedures. |
Fees for audit-related
services billed in 2003 consisted of:
|
• |
Performance of agreed upon procedures. |
(c) |
|
In 2004 and 2003, tax services
reflect the preparation of the tax return for our predecessor and consultations
regarding tax issues related to the company. |
(d) |
|
All other fees principally include
services rendered by Deloitte & Touche in connection with our initial
public offering. |
Audit Committee Pre-Approval Policy
In accordance
with the Cohen & Steers Audit Committee Pre-Approval Policy (the “Pre-Approval
Policy”), all audit and non-audit services performed for Cohen & Steers
by Cohen & Steers' independent registered public accounting firm were
pre-approved by the Audit Committee, which concluded that the provision of such
services by Deloitte & Touche was compatible with the maintenance of that
firm's independence in the conduct of its auditing functions.
The responsibility
for pre-approval of audit and permitted non-audit services includes pre-approval
of the fees for such services (even though the pre-approval of fees is not required
by the SEC rules) and the other terms of the engagement.
27
Periodically,
and no later than at its first meeting of each fiscal year, the Audit Committee
reviews and pre-approves all audit, audit-related, tax and all other services
that we expect to be performed by Cohen & Steers' independent registered
public accounting firm for Cohen & Steers. The term of the pre-approval
is 12 months from the date of pre-approval, unless the Audit Committee specifically
provides for a different period.
In the intervals
between the scheduled meetings of the Audit Committee, the Audit Committee delegates
pre-approval authority under the Pre-Approval Policy to the Chairman of the
Audit Committee. The Chairman must report any pre-approval decisions under the
Policy to the Audit Committee at its next scheduled meeting.
REQUIREMENTS, INCLUDING DEADLINES, FOR
SUBMISSION OF
PROXY PROPOSALS, NOMINATION OF DIRECTORS AND
OTHER BUSINESS OF STOCKHOLDERS
In accordance
with the rules of the SEC, to be considered for inclusion in our Proxy Statement
and form of proxy for our 2006 Annual Meeting of Shareholders, a stockholder
proposal must be received by us at our principal executive offices at 757 Third
Avenue, New York, New York 10017 by December 2, 2005. The proposal should
be sent to the attention of the Corporate Secretary of Cohen & Steers.
In addition,
our Bylaws set forth procedures to be followed by stockholders who wish to bring
business before an annual meeting of stockholders or nominate candidates for
election to the Board of Directors at an annual meeting of stockholders. Such
procedures require that the stockholder give timely written notice to the Corporate
Secretary of Cohen & Steers. To be timely, such notice must be delivered
to the principal executive offices of Cohen & Steers not less than 90 days
nor more than 120 days prior to the first anniversary of the preceding year's
annual meeting, provided, that in the event that the date of the annual meeting
is more than 20 days before or more than 70 days after such anniversary date,
notice by the stockholder must be delivered not earlier than the 120th day prior
to and not later than the later of the 90th day prior to such annual meeting
or the 10th day following the day on which public announcement of the date of
such meeting is first made.
OTHER MATTERS
The Board
of Directors knows of no other business to be presented at the meeting. If,
however, any other business should properly come before the meeting, or any
adjournment thereof, it is intended that the proxy will be voted with respect
thereto in accordance with the best judgment of the persons named in the proxy.
|
By Order of the Board of
Directors, |
|
|
|
Lawrence B. Stoller
Corporate Secretary |
28
Appendix A
September 20, 2004
COHEN & STEERS, INC.
AUDIT COMMITTEE OF THE BOARD OF DIRECTORS
CHARTER
I. PURPOSE
The purpose
of the Audit Committee (the “Committee”) is to:
|
A. Provide assistance
to the Board of Directors (the “Board of Directors”) of Cohen
& Steers, Inc. (the “Company”) in fulfilling its responsibility
to the stockholders of the Company with respect to its oversight of: |
|
(i) The quality
and integrity of the Company's financial statements; |
|
(ii) The Company's
compliance with legal and regulatory requirements; |
|
(iii) The independent
auditor's qualifications and independence; and |
|
(iv) The performance
of the Company's internal audit function and independent auditors. |
|
B. Prepare the
report that Securities and Exchange Commission (the “SEC”) rules
require be included in the Company's annual proxy statement. |
II. STRUCTURE AND OPERATIONS
Composition and Qualifications
The Committee
shall be comprised of three or more members of the Board of Directors, each
of whom is determined by the Board of Directors to be “independent”
under the rules of the New York Stock Exchange, Inc. (the “NYSE”)
and the rules of the SEC. No member of the Committee may serve on the audit
committee of more than three public companies, including the Company, unless
the Board of Directors (i) determines that such simultaneous service would not
impair the ability of such member to effectively serve on the Committee and
(ii) discloses such determination in the annual proxy statement.
All members
of the Committee shall be financially literate (as such qualification is interpreted
by the Board of Directors in its business judgment) and at least one member
must be an “audit committee financial expert” as determined by the
Board of Directors, in compliance with the criteria established by the SEC and
the NYSE. Committee members may enhance their familiarity with finance and accounting
by participating in educational programs conducted by the Company or by an outside
consultant.
No member
of the Committee shall receive compensation from the Company other than (i) director's
fees for service as a director of the Company, including reasonable compensation
for serving on the Committee and regular benefits that other directors receive
and (ii) a pension or similar compensation for past performance, provided
that such compensation is not conditioned on continued or future service to
the Company.
Appointment and Removal
The members
of the Committee shall be appointed by the Board of Directors and shall serve
until such member's successor is duly elected and qualified or until such
member's earlier resignation or removal. The members of the Committee may
be removed, with or without cause, by a majority vote of the Board of Directors.
A-1
Chairman
Unless a
Chairman is elected by the full Board of Directors, the members of the Committee
shall designate a Chairman by the majority vote of the full Committee membership.
The Chairman shall be entitled to cast a vote to resolve any ties. The Chairman
will chair all regular sessions of the Committee and set the agendas for Committee
meetings.
Delegation to Subcommittees
In fulfilling
its responsibilities, the Committee shall be entitled to delegate any or all
of its responsibilities to a subcommittee of the Committee.
III. MEETINGS
The Committee
shall meet at least quarterly, or more frequently as circumstances dictate.
As part of its goal to foster open communication, the Committee shall periodically
meet separately with each of management, the internal auditors and the independent
auditors to discuss any matters that the Committee or each of these groups believe
would be appropriate to discuss privately. In addition, the Committee should
meet with the independent auditors and management quarterly to review the Company's
financial statements in a manner consistent with that outlined in Section IV
of this Charter. The Chairman or, if applicable, each co-Chairman of the Board
of Directors or any member of the Committee may call meetings of the Committee.
All meetings of the Committee may be held telephonically.
All non-management
directors that are not members of the Committee may attend meetings of the Committee
but may not vote. Additionally, the Committee may invite to its meetings any
director, management of the Company and such other persons as it deems appropriate
in order to carry out its responsibilities. The Committee may also exclude from
its meetings any persons it deems appropriate in order to carry out its responsibilities.
IV. RESPONSIBILITIES AND DUTIES
The following
functions shall be the common recurring activities of the Committee in carrying
out its responsibilities. These functions should serve as a guide with the understanding
that the Committee may carry out additional functions and adopt additional policies
and procedures as may be appropriate in light of changing business, legislative,
regulatory, legal or other conditions. The Committee shall also carry out any
other responsibilities and duties delegated to it by the Board of Directors
from time to time.
The Committee,
in discharging its oversight role, is empowered to study or investigate any
matter of interest or concern that the Committee deems appropriate. In this
regard, the Committee shall have the authority to retain outside legal, accounting
or other advisors for this purpose, including the authority to approve the fees
payable to such advisors and any other terms of retention.
The Committee
shall be given full access to the internal auditors, Board of Directors, corporate
executives and independent accountants as necessary to carry out these responsibilities.
While acting within the scope of its stated purpose, the Committee shall have
all the authority of the Board of Directors.
Notwithstanding
the foregoing, the Committee is not responsible for certifying the Company's
financial statements or guaranteeing the auditor's report. The fundamental
responsibility for the Company's financial statements and disclosures rests
with management and the independent auditors.
Documents/Reports Review
1. Review
with management and the independent auditors prior to public dissemination the
Company's annual audited financial statements and quarterly financial statements,
including the
A-2
Company's disclosures under “Management's
Discussion and Analysis of Financial Condition and Results of Operations”
and a discussion with the independent auditors of the matters required to be
discussed by Statement of Auditing Standards No. 61.
2. Review
and discuss with management and the independent auditors the Company's earnings
press releases (paying particular attention to the use of any “pro forma”
or “adjusted” non-GAAP information), as well as financial information
and earnings guidance provided to analysts and rating agencies. The Committee's
discussion in this regard may be general in nature (i.e., discussion of the
types of information to be disclosed and the type of presentation to be made)
and need not take place in advance of each earnings release or each instance
in which the Company may provide earnings guidance.
3. Perform
any functions required to be performed by it or otherwise appropriate under
applicable law, rules or regulations, the Company's by-laws and the resolutions
or other directives of the Board, including review of any certification required
to be reviewed in accordance with applicable law or regulations of the SEC.
Independent Auditors
4. Retain
and terminate independent auditors and approve all audit engagement fees and
terms.
5. Inform
each registered public accounting firm performing work for the Company that
such firm shall report directly to the Committee.
6. Oversee
the work of any registered public accounting firm employed by the Company, including
the resolution of any disagreement between management and the auditor regarding
financial reporting, for the purpose of preparing or issuing an audit report
or related work.
7. Approve
in advance any significant audit or non-audit engagement or relationship between
the Company and the independent auditors, other than “prohibited non-auditing
services”.
The following
shall be “prohibited non-auditing services”: (i) bookkeeping
or other services related to the accounting records or financial statements
of the audit client; (ii) financial information systems design and implementation;
(iii) appraisal or valuation services, providing fairness opinions or preparing
contribution-in-kind reports; (iv) actuarial services; (v) internal
audit outsourcing services; (vi) management functions or human resources;
(vii) broker or dealer, investment adviser or investment banking services;
(viii) legal services and expert services unrelated to the audit; and (ix) any
other service that the Public Company Accounting Oversight Board prohibits through
regulation.
Notwithstanding
the foregoing, pre-approval is not necessary for services other than audit,
review or attest services if: (i) the aggregate amount of all such non-audit
services provided to the Company constitutes not more than five percent of the
total amount of revenues paid by the Company to its auditor during the fiscal
year in which the non-audit services are provided; (ii) such services were
not recognized by the Company at the time of the engagement to be non-audit
services; and (iii) such services are promptly brought to the attention
of the Committee and approved prior to the completion of the audit by the Committee
or by one or more members of the Committee who are members of the Board to whom
authority to grant such approvals has been delegated by the Committee. The Committee
may delegate to one or more of its members the authority to pre-approve any
audit or non-audit services to be provided by the independent auditors so long
as it is presented to the full Committee at its next regularly scheduled meeting.
8. Review,
at least annually, the qualifications, performance and independence of the independent
auditors. In conducting its review and evaluation, the Committee should:
|
(a) Obtain and
review a report by the Company's independent auditor describing: (i) the
auditing firm's internal quality-control procedures; (ii) any material
issues raised by the most recent internal quality-control review, or peer
review, of the auditing firm, or by any inquiry or investigation by governmental
or professional authorities, within the preceding five years, respecting
one or more independent audits carried out by the auditing firm, and any
steps |
A-3
taken to deal with any such issues; and (iii) to
assess the auditor's independence, all relationships between the independent
auditor and the Company;
|
(b) Ensure the
rotation of the lead audit partner at least every five years, and consider
whether there should be regular rotation of the audit firm itself; |
|
(c) Confirm with
any independent auditor retained to provide audit services for any fiscal
year that the lead (or coordinating) audit partner (having primary responsibility
for the audit), or the audit partner responsible for reviewing the audit,
has not performed audit services for the Company in each of the five previous
fiscal years of the Company; and |
|
(d) Take into
account the opinions of management and the internal auditors (or other personnel
responsible for the internal audit function). |
Financial Reporting Process
9. In consultation
with the independent auditors, management and the internal auditors, review
the integrity of the Company's financial reporting processes, both internal
and external. In that connection, the Committee should obtain and discuss with
management and the independent auditor reports from management and the independent
auditor regarding: (i) all critical accounting policies and practices to
be used by the Company; (ii) analyses prepared by management and/or the independent
auditor setting forth significant financial reporting issues and judgments made
in connection with the preparation of the financial statements, including all
alternative treatments of financial information within generally accepted accounting
principles that have been discussed with the Company's management, the ramifications
of the use of the alternative disclosures and treatments, and the treatment
preferred by the independent auditor; (iii) major issues regarding accounting
principles and financial statement presentations, including any significant
changes in the Company's selection or application of accounting principles;
(iv) major issues as to the adequacy of the Company's internal controls
and any specific audit steps adopted in light of material control deficiencies;
and (v) any other material written communications between the independent
auditor and the Company's management.
10. Review
periodically the effect of regulatory and accounting initiatives, as well as
off-balance sheet structures, on the financial statements of the Company.
11. Review
with the independent auditor (i) any audit problems or other difficulties
encountered by the auditor in the course of the audit process, including any
restrictions on the scope of the independent auditor's activities or on
access to requested information, and any significant disagreements with management
and (ii) management's responses to such matters. Without excluding
other possibilities, the Committee may wish to review with the independent auditor
(i) any accounting adjustments that were noted or proposed by the auditor
but were “passed” (as immaterial or otherwise), (ii) any communications
between the audit team and the audit firm's national office respecting auditing
or accounting issues presented by the engagement and (iii) any “management”
or “internal control” letter issued, or proposed to be issued, by
the independent auditor to the Company.
12. Review
and discuss with the independent auditor the responsibilities, budget and staffing
of the Company's internal audit function.
Legal Compliance/General
13. Review
periodically, with the Company's counsel, any legal matter that could have
a significant impact on the Company's financial statements.
14. Discuss
with management and the independent auditors the Company's guidelines and
policies with respect to risk assessment and risk management. The Committee
should discuss the Company's major financial risk exposures and the steps
management has taken to monitor and control such exposures.
15. Set
clear hiring policies for employees or former employees of the independent auditors.
At a minimum, these policies should provide that any registered public accounting
firm may not
A-4
provide audit services to the Company if the
CEO or, if applicable, a co-CEO, controller, CFO, chief accounting officer or
any person serving in an equivalent capacity for the Company was employed by
the registered public accounting firm and participated in the audit of the Company
within one year of the initiation of the current audit.
16. Establish
procedures for: (i) the receipt, retention and treatment of complaints
received by the Company regarding accounting, internal accounting controls,
or auditing matters; and (ii) the confidential, anonymous submission by
employees of the Company of concerns regarding questionable accounting or auditing
matters.
Reports
17. Prepare
all reports required to be included in the Company's proxy statement, pursuant
to and in accordance with applicable rules and regulations of the SEC.
18. Report
regularly to the full Board of Directors including:
|
(i) with respect
to any issues that arise with respect to the quality or integrity of the
Company's financial statements, the Company's compliance with legal
or regulatory requirements, the performance and independence of the Company's
independent auditors or the performance of the internal audit function; |
|
(ii) following
all meetings of the Committee; and |
|
(iii) with respect
to such other matters as are relevant to the Committee's discharge of
its responsibilities. |
The Committee
shall provide such recommendations as the Committee may deem appropriate. The
report to the Board of Directors may take the form of an oral report by the
Chairman or any other member of the Committee designated by the Committee to
make such report.
19. Maintain
minutes or other records of meetings and activities of the Committee.
V. ANNUAL PERFORMANCE EVALUATION
The Committee
shall perform a review and evaluation, at least annually, of the performance
of the Committee and its members, including by reviewing the compliance of the
Committee with this Charter. In addition, the Committee shall review and reassess,
at least annually, the adequacy of this Charter and recommend to the Board of
Directors any improvements to this Charter that the Committee considers necessary
or valuable. The Committee shall conduct such evaluations and reviews in such
manner as it deems appropriate.
A-5
COHEN & STEERS, INC.
PROXY
SOLICITED BY THE BOARD OF DIRECTORS
The
undersigned appoints Lawrence B. Stoller and Salvatore Rappa, and each of them, as
proxies, each with full power of substitution, and authorizes them to represent and
to vote, as designated on the reverse side of this form, all shares of common stock
of Cohen & Steers, Inc. held of record by the undersigned as of March 10, 2005,
at the 2005 Annual Meeting of Stockholders to be held on May 9, 2005, beginning at
9:00 a.m., local time, at Cohen & Steers corporate headquarters located at 757
Third Avenue, New York, New York and in their discretion, upon any matter that may
properly come before the meeting or any adjournment of the meeting, in
accordance with their best judgment.
If
no other indication is made on the reverse side of this form, the proxies shall
vote FOR all nominees listed in Item 1 and FOR the ratification of Deloitte & Touche
LLP as the companys independent registered public accounting firm in Item 2.
This
proxy may be revoked at any time prior to the time voting is declared closed by giving
the Corporate Secretary of Cohen & Steers written notice of revocation or a
subsequently dated proxy, or by casting a ballot at the meeting.
(This
card is continued on the reverse side. Please sign on the reverse side and return
promptly in the enclosed envelope.)
Address
Change/Comments (Mark the
corresponding box on the reverse side) |
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COHEN
& STEERS, INC.
2005 ANNUAL MEETING OF STOCKHOLDERS
Monday,
May 9, 2005
9:00 A.M., Local Time
COHEN
& STEERS, INC.
757 THIRD AVENUE
NEW YORK, NEW YORK
Appendix 1
The Board of
Directors recommends a vote FOR all nominees listed in Item 1 and FOR the ratification
of Deloitte & Touche LLP as the companys independent registered public accounting
firm in Item 2. |
Please
Mark Here
for Address
Change or
Comments
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o |
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SEE REVERSE
SIDE |
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All
shares will be voted as instructed below. In the absence of instructions, all
shares will be voted FOR all nominees listed in Item 1 and FOR Item 2.
1. |
Election
of Directors |
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2. |
Ratification
of Deloitte & Touche LLP as Our Independent Registered Public Accounting
Firm. |
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Nominees:
01 Martin Cohen
02 Robert H. Steers
03 Richard E. Bruce
04 Peter L. Rhein
05 Richard P. Simon
06 Edmond D. Villani |
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FOR
all nominees
listed to the left (except as marked to the contrary) |
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WITHHOLD
AUTHORITY
to vote for all nominees listed to the left |
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FOR |
AGAINST |
ABSTAIN |
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o |
o |
o |
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FOR all nominees, except vote withheld
from the following nominees (if any): |
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Signature
_________________________________
Signature _________________________________ Date ________________ |
IMPORTANT:
PLEASE SIGN AS NAME APPEARS HEREON. JOINT OWNERS SHOULD EACH SIGN. IF ACTING
AS ATTORNEY, EXECUTOR, TRUSTEE, OR IN OTHER REPRESENTATIVE CAPACITY, PLEASE
SIGN NAME AND TITLE. |
Vote
by Internet or Telephone or Mail
24 Hours a Day, 7 Days a Week
Internet
and telephone voting is available through 11:59 PM Eastern Time
the day prior to annual meeting day.
Your Internet
or telephone vote authorizes the named proxies to vote your shares in the same
manner
as if you marked, signed and returned your proxy card.
|
Internet
http://www.proxyvoting.com/cns
Use the
internet to
vote your
proxy. Have
your proxy
card in
hand when
you access
the web
site. |
|
OR |
|
Telephone
1-866-540-5760
Use any
touch-tone
telephone
to vote
your proxy.
Have your
proxy card
in hand
when you
call. |
|
OR |
|
Mail
Mark, sign and date your proxy card and return it in the enclosed
postage-paid envelope. |
|
If you vote your proxy by Internet or by
telephone,
you do NOT need to mail back
your proxy card.