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UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934 (Amendment No. )
Filed by the Registrant x
Filed by a Party other than the
Registrant o
Check the appropriate box:
o Preliminary
Proxy Statement
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Confidential, for Use of the Commission Only (as permitted by
Rule 14a-6(e)(2)) |
x Definitive Proxy
Statement
o Definitive
Additional Materials
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Soliciting Material Pursuant to §240.14a-12 |
ARCH COAL, INC.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the
Registrant)
Payment of Filing Fee (Check the appropriate box):
o Fee computed on
table below per Exchange Act Rules 14a-6(i)(4) and 0-11.
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(1) |
Title of each class of securities to which transaction applies: |
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Aggregate number of securities to which transaction applies: |
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(3) |
Per unit price or other underlying value of transaction computed
pursuant to Exchange Act Rule 0-11 (set forth the amount on
which the filing fee is calculated and state how it was
determined): |
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(4) |
Proposed maximum aggregate value of transaction: |
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Fee paid previously with preliminary materials: |
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Check box if any part of the fee is offset as provided by
Exchange Act Rule 0-11(a)(2) and identify the filing for which
the offsetting fee was paid previously. Identify the previous
filing by registration statement number, or the Form or Schedule
and the date of its filing. |
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Amount Previously Paid: |
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Form, Schedule or Registration Statement No.: |
One CityPlace Drive, Suite 300
St. Louis, Missouri 63141
(314) 994-2700
March 10, 2005
To Our Stockholders:
You are cordially invited to attend the Annual Meeting of
Stockholders of Arch Coal, Inc. which will be held at our
headquarters at CityPlace One, One CityPlace Drive,
St. Louis, Missouri, in the lower level auditorium, on
Thursday, April 28, 2005, at 10:00 a.m., local time.
The formal Notice of the Annual Meeting, the Proxy Statement and
a proxy card accompany this letter.
We hope that you will be present at the meeting. Whether or not
you plan to attend, please cast your vote by telephone or on the
Internet, or complete, sign and return the enclosed proxy card
in the postage-prepaid envelope, also enclosed. The prompt
execution of your proxy will be greatly appreciated.
Arch Coals Annual Report for 2004 is contained in this
document and begins on page II-1.
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Sincerely yours, |
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James R. Boyd
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Chairman of the Board |
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Steven F. Leer
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President and Chief Executive Officer |
NOTICE OF ANNUAL MEETING OF STOCKHOLDERS
DATE: Thursday,
April 28, 2005
TIME: 10:00 a.m.,
local time
One CityPlace Drive
Lower Level Auditorium
St. Louis, Missouri 63141
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Election of four directors |
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Internal Revenue Code Section 162(m) approval for the Arch
Coal, Inc. Incentive Compensation Plan for Executive Officers |
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Any other matters if properly raised |
Only stockholders of record at the close of business on
March 4, 2005 may vote at the meeting. Your vote is
important. Whether you plan to attend the annual meeting or not,
please cast your vote by phone or on the Internet, or
complete, date and sign your proxy card and return it in the
envelope provided. If you attend the meeting and prefer to
vote in person, you may do so even if you have previously voted
by proxy. Directions to the annual meeting are on page I-23
of the proxy statement.
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Robert G. Jones
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Vice President Law, General Counsel and
Secretary |
March 10, 2005
TABLE OF CONTENTS
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PART I. PROXY
STATEMENT FOR THE ARCH COAL, INC. 2005 ANNUAL MEETING OF
STOCKHOLDERS |
INFORMATION ABOUT THE ANNUAL MEETING
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Why Am I Receiving These Proxy Materials? |
Arch Coals Board of Directors is soliciting proxies to be
voted at the 2005 Annual Meeting of Stockholders. This proxy
statement includes information about the issues to be voted upon
at the meeting.
On March 10, 2005, we began mailing these proxy materials
to all stockholders of record at the close of business on
March 4, 2005. On March 4, 2005, there were
62,920,425 shares of Arch Coal common stock outstanding. As
required by Delaware law, a list of stockholders entitled to
vote at the annual meeting will be available at the annual
meeting and for 10 days prior to the meeting, during normal
business hours, at Arch Coals offices, One CityPlace
Drive, Suite 300, St. Louis, Missouri 63141.
We are aware of two items to be voted by stockholders at the
annual meeting:
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Election of four directors: James R. Boyd, Douglas H. Hunt, A.
Michael Perry and Patricia F. Godley. |
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Internal Revenue Code Section 162(m) approval of Arch
Coals incentive compensation plan for executive officers. |
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How Many Votes Do I Have? |
You have one vote for each share of Arch Coal common stock that
you owned at the close of business on March 4, 2005, the
record date. These shares include:
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Shares held directly in your name as the stockholder of
record; |
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Shares held for you as the beneficial owner through a broker,
bank, or other nominee in street name; and |
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Shares credited to your account in the Arch Coal, Inc. Employee
Thrift Plan or the Mingo Logan Savings Plan. |
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If I Am a Stockholder of Record, How Can I Vote My Shares? |
You can vote by proxy or in person.
If you are a stockholder of record, you may vote your proxy by
telephone, Internet, or mail. Our telephone and Internet voting
procedures are designed to authenticate stockholders by using
individual control numbers. Voting by telephone or Internet will
help Arch Coal reduce costs.
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Voting Your Proxy by Telephone |
In the U.S. and Canada, you can vote your shares by telephone by
calling the toll-free telephone number on your proxy card.
Telephone voting is available 24 hours a day, 7 days a
week, up through the day before the meeting. Easy-to-follow
voice prompts allow you to vote your shares and confirm that
your instructions have been properly recorded. If you vote by
telephone, you do not need to return your proxy card.
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Voting Your Proxy By Internet |
You can also choose to vote via the Internet. The web site for
Internet voting is on your proxy card. Internet voting is also
available 24 hours a day, 7 days a week, up through the day
before the meeting. If you vote via the Internet, you do not
need to return your proxy card.
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Voting Your Proxy By Mail |
If you choose to vote by mail, simply mark your proxy card, date
and sign it, and return it in the postage-paid envelope provided.
If you vote by proxy using any of these three methods, the
persons named on the card (your proxies) will vote
your shares in the manner you indicate. You may specify whether
your shares should be voted for all, some, or none of the
nominees for director. If you vote by telephone or Internet and
choose to vote with the recommendation of Arch Coals Board
of Directors, or if you vote by mail, sign your proxy card, and
do not indicate any choices, your shares will be voted
FOR the election of all four nominees for director
and FOR approval of the Incentive Compensation Plan
for Executive Officers.
If any other matter is presented, your proxies will vote in
accordance with their best judgment. At the time this proxy
statement went to press, we knew of no matters to be acted upon
at the annual meeting other than those discussed in this proxy
statement.
If you wish to give a proxy to someone other than the persons
named on the enclosed proxy card, you may strike out the names
appearing on the card and write in the name of any other person,
sign the proxy, and deliver it to the person whose name has been
substituted.
If you give a proxy, you may revoke it in any one of three ways:
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Submit a valid, later-dated proxy; |
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Notify Arch Coals Secretary in writing before the annual
meeting that you have revoked your proxy; or |
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Vote in person at the annual meeting. |
If you are a stockholder of record, you may cast your vote in
person at the annual meeting.
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If I Hold Shares in Street Name, How Can I Vote My Shares? |
You can submit voting instructions to your broker or nominee. In
most instances, you will be able to do this over the Internet,
by telephone, or by mail. Please refer to the voting instruction
card included in these materials by your broker or nominee.
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How Do I Vote My Shares Held in Arch Coals Dividend
Reinvestment and Direct Stock Purchase and Sale Plan? |
If you are a participant in the Dividend Reinvestment and Direct
Stock Purchase and Sale Plan for stockholders of Arch Coal, your
proxy will also serve as an instruction to vote the whole shares
you hold under this plan in the manner indicated on the proxy.
If your proxy is not received, your shares held in the plan will
not be voted.
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How Do I Vote My Arch Coal Common Stock Held in the Employee
Thrift Plan or the Mingo Logan Savings Plan? |
If you are both a registered stockholder of Arch Coal and a
participant in its Employee Thrift Plan or the Mingo Logan
Savings Plan, you will receive a single proxy card that covers
shares of Arch Coal
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common stock credited to your plan account as well as shares of
record registered in exactly the same name. Accordingly, your
proxy card also serves as a voting instruction for the trustee
of the plan. If your plan account is not carried in exactly the
same name as your shares of record, you will receive separate
proxy cards for individual and plan holdings. If you own shares
through one of these plans and you do not return your proxy by
Monday, April 18, 2005, the trustee will vote your shares
in the same proportion as the shares that are voted by the other
participants in the plan. The trustee will also vote unallocated
shares of Arch Coal common stock held in the plan in direct
proportion to the voting of allocated shares in the plan for
which voting instructions have been received unless doing so
would be inconsistent with the trustees duties.
Yes. Voting tabulations are confidential.
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What Vote Is Required to Approve Each Proposal? |
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Election of Four Directors (Proxy Item No. 1) |
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The nominees who receive the most votes for the available
positions will be elected. If you do not vote for any nominees,
your vote will count equally for all nominees. If
you vote for at least one nominee, but do not vote for other
nominee(s), or you indicate withhold authority to
vote for a particular nominee on your proxy card, your
vote will not count either for or
against the unvoted or withheld nominee(s). |
Approval of Arch Coals Incentive Compensation Plan For
Executive Officers (Proxy Item No. 2) |
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The affirmative vote of a majority of the shares present in
person or by proxy at the annual meeting is required to approve
the Companys incentive compensation plan for executive
officers. If you abstain from voting, it will have
the same effect as if you voted against this
proposal. |
In order to have a valid stockholder vote, a stockholder quorum
must exist at the annual meeting. A quorum will exist when
stockholders holding a majority of the outstanding shares of
Arch Coal stock are present at the meeting, either in person or
by proxy.
If a broker indicates on its proxy that it does not have
authority to vote certain shares held in street name
on particular proposals, the shares not voted (broker
non-votes) will have no effect on the proposal. Broker
non-votes occur when brokers do not have discretionary voting
authority on certain proposals under the rules of the New York
Stock Exchange and the beneficial owner has not instructed the
broker how to vote on the proposal.
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Who is Paying the Costs of Soliciting These Proxies? |
Arch Coal is paying the cost of preparing, printing, and mailing
these proxy materials. We will reimburse banks, brokerage firms,
and others for their reasonable expenses in forwarding proxy
materials to beneficial owners and obtaining their instructions.
A few officers and employees of Arch Coal may also participate
in the solicitation, without additional compensation.
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Where Can I Find the Voting Results of the Meeting? |
We intend to announce preliminary voting results at the meeting.
We will publish the final results in our Quarterly Report on
Form 10-Q for the first quarter of 2005. You can obtain a
copy of the
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Form 10-Q by logging on to our website at www.archcoal.com,
by calling the Securities and Exchange Commission at
(800) SEC-0330 for the location of the nearest public
reference room, or through the EDGAR system at www.sec.gov. The
contents of our website are not part of this proxy statement.
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How Can I Communicate With the Board of Directors
Directly? |
Stockholders and other interested persons may contact any member
of the Board of Directors directly by contacting the
Companys confidential hotline at 1-866-519-1881 or by mail
addressed to such director in care of Arch Coal, Inc.,
Attention: General Counsel, One CityPlace Drive, Suite 300,
St. Louis, MO 63141.
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ELECTION OF DIRECTORS
Our Restated Certificate of Incorporation and by-laws provide
for a Board of Directors that is divided into three classes as
equal in size as possible. The classes have three-year terms,
and the term of one class expires each year in rotation at that
years annual meeting. The size of the Board can be changed
by a two-thirds vote of the entire Board and is currently set at
nine members. Vacancies on the Board may be filled by persons
elected by a majority of the remaining directors. A director
elected by the Board to fill a vacancy, or a new directorship
created by an increase in the size of the Board, serves for the
remainder of the full term of the class of directors in which
the vacancy or newly created directorship occurred. As a matter
of policy, the Board will submit the nomination of a director
elected to fill a vacancy to the vote of Arch Coals
stockholders at the next annual meeting. It is requested by Arch
Coal that the directors attend the annual meeting. In 2004, all
directors were present at the annual meeting.
Arch Coals Board of Directors has nominated:
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Ms. Patricia F. Godley for election as a director to fill a
vacancy in the class of directors whose terms will expire in
2006; and |
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Three individuals for election as directors for a three-year
term that will expire in 2008: James R. Boyd, Douglas H. Hunt
and A. Michael Perry. |
All nominees are currently serving as directors of Arch Coal.
The Board is not aware that any nominee named in this proxy
statement will be unwilling or unable to serve as a director.
All nominees have consented to be named in the proxy statement
and to serve if elected. If, however, a nominee is unavailable
for election, your proxy authorizes us to vote for
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a replacement nominee if the Board names one. As an alternative,
the Board may reduce the number of directors to be elected at
the meeting.
The Board has determined that each member of the Board, other
than Mr. Leer, is independent under the New
York Stock Exchange rules and is free from any other
relationships with the company or its employees that could
reasonably interfere with such members independence.
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Nominee for a One-Year Term That Will Expire in 2006: |
Patricia F. Godley, 56, has been a director of Arch Coal
since 2004. Since 1998, Ms. Godley has been a partner with
the law firm of Van Ness Feldman in Washington, D.C., practicing
in the areas of economic and environmental regulation of
electric utilities and natural gas companies. From 1994 until
1998, Ms. Godley served as the Assistant Secretary for
Fossil Energy at the U.S. Department of Energy. Ms. Godley
is also a director of the United States Energy Association.
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Nominees for a Three-Year Term That Will Expire in 2008: |
James R. Boyd, 58, Chairman of the Board, has been a
director of Arch Coal since 1990. He served as Senior Vice
President and Group Operating Officer of Ashland Inc., a
multi-industry company with operations in chemicals, motor oil,
car care products and highway construction, from 1989 until his
retirement in January 2002. Mr. Boyd is also a director of
The Farmers Bank of Lynchburg, Tennessee.
Douglas H. Hunt, 51, has been a director of Arch Coal
since 1995 and, since May 1995, has served as Director of
Acquisitions of Petro-Hunt, LLC, a private oil and gas
exploration and production company.
A. Michael Perry, 68, has been a director of Arch
Coal since 1998. He served as Chairman of Bank One, West
Virginia, N.A. from 1993 and as its Chief Executive Officer from
1983 to his retirement in June 2001. Mr. Perry is also a
director of Champion Industries, Inc., and Portec Rail Products,
Inc.
Your Board of Directors recommends a vote For
these nominees
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Directors Whose Terms Will Expire in 2006: |
Frank M. Burke, 65, has been a director of Arch Coal
since September 2000. He has served as Chairman, Chief Executive
Officer and Managing General Partner of Burke, Mayborn Company,
Ltd., a private investment and consulting company since 1984.
Mr. Burke is also a director of Kaneb Services LLC, Xanser
Corporation, Kaneb Pipe Line Company (general partner of Kaneb
Pipe Line Partners, LP), Crosstex Energy GP, LLC (general
partner of Crosstex Energy, L.P.), and Crosstex Energy Inc., and
is a member of the National Petroleum Council.
Thomas A. Lockhart, 69, has been a director of Arch Coal
since February 2003 and a member of the Wyoming State House of
Representatives since 2000. Mr. Lockhart worked for
PacifiCorp, an electric utility, for over 30 years and
retired in 1998 as a Vice President. Mr. Lockhart is also a
director of First Interstate Bank of Casper, Wyoming and Blue
Cross Blue Shield of Wyoming.
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Directors Whose Terms Will Expire in 2007: |
Steven F. Leer, 52, has been President and Chief
Executive Officer and a director of Arch Coal since 1992. He
also serves on the boards of the Norfolk Southern Corporation,
the Western Business Roundtable and the Mineral Information
Institute. Mr. Leer is past chairman and continues to serve
on the boards of the Center for Energy and Economic Development,
the National Coal Council and the National Mining Association.
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Robert G. Potter, 65, has been a director of Arch Coal
since April 2001. Mr. Potter was Chairman and Chief
Executive Officer of Solutia Inc., a producer and marketer of a
variety of high performance chemical-based materials, from 1997
to his retirement in 1999. Mr. Potter served for
32 years with Monsanto Company prior to its spin-off of
Solutia in 1997, most recently as the Chief Executive of its
chemical businesses. Mr. Potter is a director of Stepan
Company and of some private companies of which he is also an
investor.
Theodore D. Sands, 59, has been a director of Arch Coal
since 1999 and, since February 1999, has served as President of
HAAS Capital, LLC, a private consulting and investment company.
Mr. Sands is also a director of Protein Sciences
Corporation and Terra Nitrogen Corporation. Mr. Sands
served as Managing Director, Investment Banking for the Global
Metals/ Mining Group of Merrill Lynch & Co. from 1982 until
February 1999.
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Board Meetings and Committees |
The Board of Directors met 15 times in 2004. In addition to
meetings of the full Board, directors attended meetings of Board
committees. Each director attended at least 75% of the aggregate
Board meetings and meetings of committees of which he or she is
a member. A description of each committee and its current
membership follows.
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Nominating and Corporate Governance Committee |
Members: Mr. Perry (Chairman), Mr. Boyd, and
Mr. Potter
The Nominating and Corporate Governance Committee met 13 times
during 2004. Its functions include: the development of corporate
governance policies, procedures and practices; the recruitment
and recommendation to the Board of Directors of nominees for
directors; and the oversight of the annual evaluation of
directors, board committees and management; and the review and
recommendation of the directors compensation program. The
Nominating and Corporate Governance Committee is composed solely
of independent directors and operates under a written charter
adopted by the entire Board.
A copy of the Nominating and Corporate Governance Committee
Charter is available on the companys website at
www.archcoal.com.
A copy of Arch Coals Corporate Governance Guidelines,
which sets forth the policy of selecting and nominating
candidates for the election to the Board of Directors, is
attached to this proxy statement as Exhibit A. The
Nominating and Corporate Governance Committee will consider
nominees recommended by stockholders for election to the Board
provided the names of such nominees, accompanied by relevant
biographical information, are submitted in writing to the
Secretary of the company.
Members: Mr. Sands (Chairman), Mr. Boyd,
Ms. Godley, Mr. Hunt, Mr. Leer and
Mr. Lockhart
The Finance Committee met 10 times in 2004. This committee
reviews and approves fiscal policies relating to Arch
Coals financial structure, including its debt, cash and
risk management policies. It also reviews and recommends to the
Board appropriate action with respect to significant financial
matters, major capital expenditures and acquisitions, and
funding policies of Arch Coals employee benefit plans.
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Personnel and Compensation (P&C)
Committee |
Members: Mr. Hunt (Chairman), Mr. Burke,
Ms. Godley, Mr. Lockhart, Mr. Potter and
Mr. Sands
The P&C Committee met five times during 2004. The duties of
this committee include the approval of the compensation of
executive officers of Arch Coal and its subsidiaries and the
selection
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of participants and awards under Arch Coals incentive
plans. The P&C Committee also establishes policies regarding
compensation, position evaluations, transfers, and terminations.
In addition, the committee provides oversight of Arch
Coals retirement, savings and other benefit plans.
Members: Mr. Burke (Chairman), Mr. Boyd and
Mr. Perry
The Audit Committee met nine times during 2004. Its primary
responsibility is to oversee the Companys financial
reporting process on behalf of the Board including evaluating,
selecting and, if necessary, replacing Arch Coals
independent auditors, reviewing year-end and interim financial
statements and the adequacy and effectiveness of internal
accounting and financial controls. The Audit Committee is
composed solely of independent directors and operates under a
written charter adopted by the entire Board.
The Board of Directors has affirmatively determined that
Mr. Burke is an audit committee financial
expert for purposes of the rules of the Securities and
Exchange Commission and that each member of the Audit Committee
is financially literate and independent,
as required by the New York Stock Exchange listing rules and
pursuant to Schedule 14A, Item 7(d)(3)(iv) under the
Securities Exchange Act of 1934, as amended. In addition, the
Board of Directors has determined that Mr. Burkes
service on the audit committees of the six public companies
identified in his biography on page I-6 hereof does not
impair his ability to serve effectively on our Audit Committee
and that his continued service on our committee is in the best
interests of the company and its stockholders.
Management is responsible for Arch Coals internal controls
and the financial reporting process while the independent
auditors are responsible for expressing an opinion on the
conformity of Arch Coals audited financial statements with
accounting principles generally accepted in the United States.
In this context, the Audit Committee has met with and held
discussions with management, with Arch Coals internal
auditors and with Ernst & Young, LLP, its independent
auditors.
The Audit Committee reviewed with Arch Coals internal and
independent auditors the overall scope and plans for their
respective audits. The Audit Committee also met with the
auditors, with and without management present, to discuss the
results of their examinations and their evaluations of Arch
Coals internal controls. The committee also reviewed with
the independent auditors their judgment as to the quality, and
not just the acceptability, of Arch Coals accounting
principles and financial controls and such other matters as are
required to be discussed with the Audit Committee under auditing
standards generally accepted in the United States. In addition,
the Audit Committee discussed with the independent auditors the
auditors independence from management and Arch Coal
including the matters in the written disclosures required by the
Independence Standards Board and whether the provision of
non-audit services to Arch Coal by the firm is compatible with
maintaining auditor independence. Pursuant to a policy adopted
by the committee, Arch Coals independent auditors may only
perform services on behalf of the company which are related to
the audit. Additionally, all services provided by Arch
Coals independent auditors must be pre-approved by the
Committee. A copy of the Committees pre-approval policy is
attached to this proxy statement as Exhibit B. Finally, the
Committee received management representation that Arch
Coals consolidated financial statements were prepared in
accordance with accounting principles generally accepted in the
United States.
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During 2004 and 2003, Ernst & Young charged fees for
services rendered to Arch Coal as follows:
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Audit
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1,588,494 |
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1,072,938 |
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Tax services
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240,000 |
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55,012 |
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All other services
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In addition to the financial statement audits of the company and
certain of its subsidiaries (including the internal controls
audit required under Section 404 of the Sarbanes-Oxley
Act), audit services in 2004 include fees associated with Arch
Coals common stock offering, the 2004 debt offering of
Arch Western Finance, LLC, and registration of the notes issued
in Arch Western Finances 2003 debt offering. Audit fees in
2003 represent fees related to the financial statement audits of
the company and certain of its subsidiaries, fees associated
with Arch Coals preferred stock offering and the 2003 debt
offering of Arch Western Finance and accounting and auditing
services related to Arch Coals implementation of
FAS 143 and implementation of Section 404 of the
Sarbanes-Oxley Act.
Fees for tax services in 2004 represent the final payment
related to a state property tax engagement. Tax services in 2003
were comprised primarily of preparation of Arch Coals
federal and state tax returns. Subsequent to the final payment
in 2004, Arch Coal no longer utilizes its primary audit firm for
tax services.
In reliance on the reviews and discussions referred to above,
the Audit Committee recommended to the Board of Directors (and
the Board has so approved) that the audited financial statements
be included in the Annual Report on Form 10-K for the year
ended December 31, 2004 for filing with the Securities and
Exchange Commission. The Audit Committee has also approved the
selection of Ernst & Young as Arch Coals independent
auditors for 2005. Representatives of Ernst & Young will
attend the annual meeting and will have the opportunity to make
a statement if they desire to do so.
A copy of the Audit Committee Charter is attached to this proxy
statement as Exhibit C.
|
|
|
AUDIT COMMITTEE |
|
Frank M. Burke, Chairman |
|
James R. Boyd |
|
A. Michael Perry |
|
|
|
Executive Sessions of the Board of Directors |
Mr. James R. Boyd, Chairman of the Board of Directors,
serves as the Presiding Director at executive sessions of the
Board where the chief executive officer is not present. The
Board charter directs the non-management directors to meet
regularly in executive session. Such sessions are normally held
following or in conjunction with a regular board meeting. The
Presiding Director is also available to consult with the chief
executive officer about concerns of the Board, and is available
for consultations with members of Arch Coals management as
to any concerns they may have.
Stockholders and other interested persons may contact
Mr. Boyd directly by contacting Arch Coals
confidential hotline at 1-866-519-1881 or by mail to
Mr. James R. Boyd, Chairman, Arch Coal, Inc., One CityPlace
Drive, Suite 300, St. Louis, MO 63141.
I-9
|
|
|
Compensation of Directors |
Directors who are Arch Coal employees do not receive payment for
their services as directors. The following table displays all
components of compensation for non-employee directors:
|
|
|
|
|
|
|
Amount of | |
Form of Compensation |
|
Compensation | |
|
|
| |
Annual Board Retainer*
|
|
$ |
75,000 |
|
Additional Annual Retainer for Chairman of the Board
|
|
$ |
100,000 |
|
Additional Annual Retainer for Audit Committee Chairman
|
|
$ |
30,000 |
|
Additional Annual Retainer for other Committee Chairmen
|
|
$ |
5,000 |
|
Board Attendance Fee (each meeting)
|
|
$ |
1,250 |
|
Committee Attendance Fee (each meeting)
|
|
$ |
1,250 |
|
New Director Fee**
|
|
$ |
30,000 |
|
|
|
|
|
* |
At least $40,000 of the annual retainer is subject to mandatory
deferral under Arch Coals Outside Directors Deferred
Compensation Plan into a hypothetical investment in Arch Coal
stock and is payable in cash upon the directors
termination of service. |
|
|
** |
New directors receive an additional $30,000 during their first
full year of service on the Board. This additional amount is
subject to mandatory deferral under the Deferred Compensation
Plan into a hypothetical investment in Arch Coal stock and is
payable in cash upon the directors termination of service. |
Arch Coal also pays for each directors costs of attending
Board meetings and, under the Arch Coal, Inc. Director Matching
Gift Program, the company donates $2.00 for each dollar
contributed by directors to accredited institutions of higher
education up to a maximum of $6,000 each year. Non-employee
directors do not have a retirement plan, nor do they participate
in Arch Coals benefit plans.
I-10
OWNERSHIP OF ARCH COAL COMMON STOCK
|
|
|
Ownership by Directors and Executive Officers |
The following table shows Arch Coal common stock owned
beneficially by Arch Coals directors and executive
officers as of March 1, 2005. In general, beneficial
ownership includes those shares a person has the power to
vote or the power to transfer, and stock options that are
exercisable currently or become exercisable within 60 days.
Except as otherwise noted, each person has sole voting and
investment power over his or her shares.
Mr. Woodrings stockholdings were omitted from the
table as he retired from the company in February 2005 and is no
longer an executive officer.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Shares Underlying | |
|
|
|
Percentage of | |
|
|
Shares of | |
|
Options Exercisable | |
|
|
|
Outstanding | |
Beneficial Owner |
|
Common Stock | |
|
Within 60 Days | |
|
Total | |
|
Shares | |
|
|
| |
|
| |
|
| |
|
| |
James R. Boyd, Chairman of the Board and Director(1)(2)
|
|
|
60,282 |
|
|
|
-0- |
|
|
|
60,282 |
|
|
|
* |
|
Frank M. Burke, Director(2)
|
|
|
66,045 |
|
|
|
-0- |
|
|
|
66,045 |
|
|
|
* |
|
Patricia F. Godley(2)
|
|
|
1,411 |
|
|
|
-0- |
|
|
|
1,411 |
|
|
|
* |
|
Douglas H. Hunt, Director(2)(3)
|
|
|
28,752 |
|
|
|
-0- |
|
|
|
28,752 |
|
|
|
* |
|
Steven F. Leer, President, CEO and Director(1)(4)
|
|
|
25,305 |
|
|
|
375,876 |
|
|
|
401,181 |
|
|
|
* |
|
Thomas A. Lockhart, Director(2)
|
|
|
4,039 |
|
|
|
-0- |
|
|
|
4,039 |
|
|
|
* |
|
A. Michael Perry, Director(2)
|
|
|
15,596 |
|
|
|
-0- |
|
|
|
15,596 |
|
|
|
* |
|
Robert G. Potter, Director(2)(5)
|
|
|
19,216 |
|
|
|
-0- |
|
|
|
19,216 |
|
|
|
* |
|
Theodore D. Sands, Director(2)
|
|
|
47,809 |
|
|
|
-0- |
|
|
|
47,809 |
|
|
|
* |
|
John W. Eaves, Executive Vice President and Chief Operating
Officer(4)
|
|
|
1,607 |
|
|
|
122,626 |
|
|
|
124,233 |
|
|
|
* |
|
Robert J. Messey, Senior Vice President and Chief Financial
Officer
|
|
|
2,300 |
|
|
|
43,350 |
|
|
|
45,650 |
|
|
|
* |
|
Robert G. Jones, Vice President-Law, General Counsel and
Secretary(4)
|
|
|
2,169 |
|
|
|
74,750 |
|
|
|
76,919 |
|
|
|
* |
|
All directors and executive officers of Arch Coal as a group (16
persons)(6)
|
|
|
289,581 |
|
|
|
824,923 |
|
|
|
1,114,504 |
|
|
|
1.8% |
|
|
|
|
|
* |
Less than one percent of the outstanding shares. |
|
|
(1) |
Includes shares held jointly with such persons spouse in
the following amounts: Mr. Boyd 1,045 and
Mr. Leer 1,010. |
|
(2) |
Includes shares held under the Director Deferred Compensation
Plan in the following amounts: Mr. Boyd 26,596;
Mr. Burke 16,045; Ms. Godley
1,411 Mr. Hunt 17,752;
Mr. Lockhart 3,939; Mr. Perry
9,317; Mr. Potter 15,216; and
Mr. Sands 22,809. |
|
(3) |
Mr. Hunt also has a beneficial interest in a trust known as
the Lyda Hunt-Herbert Trusts Douglas Herbert Hunt in
the amount of 209,477 shares. Mr. Hunt does not
control the Trust. |
|
(4) |
Includes shares held under Arch Coals Employee Thrift Plan
in the following amounts: Mr. Leer 24,295;
Mr. Eaves 1,607; and Mr. Jones
2,169. |
|
(5) |
Includes 4,000 shares held in Robert G. Potter Trust dated
11/05/1992, Robert G. Potter as Trustee. |
|
(6) |
Includes 29,522 shares held by executive officers under
Arch Coals Employee Thrift Plan and 3,548 shares held
by executive officers under Arch Coals Deferred
Compensation Plan. |
I-11
The following table shows all persons or entities that Arch Coal
knows were beneficial owners of more than five
percent of Arch Coal common stock on March 1, 2005,
and is based on filings made by such owners with the
Securities and Exchange Commission.
|
|
|
|
|
|
|
|
|
|
|
Shares of | |
|
Percent of | |
Beneficial Owner |
|
Common Stock | |
|
Class* | |
|
|
| |
|
| |
FMR Corp.
82 Devonshire Street
Boston, Massachusetts 02109
|
|
|
3,721,780 |
|
|
|
5.9% |
|
Appaloosa Management L.P.
|
|
|
|
|
|
|
|
|
Appaloosa Partners, Inc.
|
|
|
|
|
|
|
|
|
David A. Tepper
26 Main Street
Chatham, New Jersey 07928
|
|
|
3,246,800 |
|
|
|
5.2% |
|
|
|
* |
Percentage of Arch Coals outstanding shares of common
stock on March 1, 2005. |
I-12
COMPENSATION OF EXECUTIVE OFFICERS
|
|
|
Report of the Personnel and Compensation Committee |
The P&C Committee is comprised entirely of independent
directors and has the responsibility for reviewing and approving
changes to Arch Coals executive compensation policies and
programs. The P&C Committee also reviews and makes
recommendations for all compensation payments to the Chief
Executive Officer and other executive officers, which are
approved by the Board of Directors as a whole.
Arch Coals compensation program for executives consists of
three key elements:
|
|
|
|
|
base salary; |
|
|
|
a performance-based annual bonus; and |
|
|
|
a long-term incentive program consisting primarily of periodic
grants of performance units, performance-contingent phantom
stock and/or restricted stock units. |
The fundamental objective of Arch Coals executive
compensation program is to attract, retain and motivate key
executives to enhance long-term profitability and stockholder
value. Arch Coals compensation program meets this
objective by:
|
|
|
|
|
Providing for a level of base compensation that is competitive
with other similarly sized publicly-traded companies, with
particular emphasis on those in mining and extractive industries; |
|
|
|
Providing total compensation opportunities which are comparable
to the opportunities provided by a group of peer companies of
similar size and diversity to Arch Coal in analogous or related
businesses, as well as general industry indices; |
|
|
|
Linking the compensation of Arch Coal executives to the
operating and financial performance of the company by making
significant elements of each executives compensation
sensitive to the companys overall performance; |
|
|
|
Emphasizing variable pay and long-term incentives at more senior
levels of the company; and |
|
|
|
Rewarding executives for both the short and long-term
enhancement of stockholder value. |
Base compensation is determined in accordance with the executive
compensation principles established by the P&C Committee.
The P&C Committee considers overall company performance,
individual performance, competitive compensation and target pay
levels when determining compensation.
Arch Coals incentive compensation plan provides
opportunities for its key executives to earn annual incentive
compensation based upon the successful achievement of individual
and corporate financial and operating performance objectives.
Approximately 200 employees were eligible to participate in the
plan in 2004.
For 2004, a participants annual incentive opportunity was
based upon his or her level of participation in the bonus plan.
The incentive opportunity is based upon the participants
potential to affect operations or profitability. The maximum
incentive opportunity in 2004 for the Chief Executive
I-13
Officer and the other executive officers named in this proxy
statement, other than Mr. Woodring, was 100% of base
salary. Mr. Woodrings maximum incentive opportunity
was 166.6% of his base salary.
For 2004, awards for participants, including the CEO, were based
on overall corporate and individual performance. Corporate
performance is determined by comparing Arch Coals actual
performance against objective performance measures, which are
established by the Board at the beginning of each calendar year.
For 2004, the corporate performance measures used for executive
officers were adjusted earnings before interest, taxes,
depreciation, and amortization (adjusted EBITDA), earnings per
share (EPS), safety, environmental compliance and operating cost
per ton. The individual performance factor was based upon an
evaluation of the extent to which the executive officer
successfully discharged his or her duties during the year.
In March 2005 an aggregate bonus pay-out of $1,842,900 was made
to Arch Coals executive officers based on the
companys performance in 2004. All award payments were
subject to the review of the P&C Committee and approval by
the Board.
The P&C Committee has determined that a long-term incentive
opportunity for each of Arch Coals executive officers
should be delivered primarily through awards of restricted stock
units; performance-contingent phantom stock and performance
units. The committee intends that these long-term incentive
opportunities be competitive and based primarily on actual
company operating and stock performance.
In 2004, no stock option grants were made to the executive
officers named in this proxy statement.
In 2004, awards of restricted stock units,
performance-contingent phantom stock and performance units were
made to the CEO and the other named executive officers. All of
the restricted stock units vest ratably over a three year
period. The performance-contingent phantom stock vests in the
event the companys common stock achieves an average
pre-established closing price over a period of 20 consecutive
trading days during the five-year period following the date of
grant. The number of performance units earned are determined
after three years based on the results of the following
performance measures during the period: Arch Coal EBITDA growth
v. a peer group; Arch Coal safety performance and Arch Coal
environmental performance.
In 2000, approximately 200 executive and management employees
received grants of performance shares under the Stock Incentive
Plan. Pursuant to this grant, performance shares could be earned
based upon Arch Coals total stockholder return over the
four-year period beginning January 1, 2000 relative to two
external benchmarks: a peer group and the S&P 400 mid-cap
index. Based on the exceptional performance demonstrated under
the plan, the Board approved an award payable in cash to
participants in January 2004. Payouts to the named executive
officers are presented in the Summary Compensation Table on
page I-17 of this proxy statement in the column headed
LTIP Payouts.
|
|
|
Deductibility of Compensation |
Under Section 162(m) of the Internal Revenue Code, Arch
Coal is subject to the loss of the deduction for compensation in
excess of $1 million paid to one or more of the executive
officers named in this proxy statement. This deduction can be
preserved if Arch Coal complies with certain conditions in the
design and administration of its compensation programs.
The P&C Committee will make reasonable efforts, consistent
with sound executive compensation principles and the needs of
Arch Coal, to ensure that all future amounts paid to its
executive officers will be fully deductible by the Company. Arch
Coal believes that it is important to preserve flexibility in
I-14
designing compensation programs. Accordingly, Arch Coal has not
adopted a policy that all compensation must qualify as
deductible under Section 162(m).
Arch Coal maintains a Deferred Compensation Plan pursuant to
which certain executives can defer base, annual and long-term
incentive compensation. Arch Coal also maintains an Employee
Thrift Plan, a Cash Balance Pension Plan, insurance and other
benefit plans for its employees. Executives participate in these
plans on the same terms as other eligible employees, subject to
any legal limits on the amounts that may be contributed by or
paid to executives under the plans.
|
|
|
Compensation of the Chief Executive Officer |
Mr. Leers base compensation remained at $650,000 in
2004. For 2004, Mr. Leers maximum incentive
opportunity under Arch Coals annual incentive compensation
plan was 100% of his base salary. Mr. Leer was awarded a
bonus payout of $388,100 under the plan. Mr. Leers
base compensation was increased to $715,000 for 2005.
|
|
|
Kenneth G. Woodring Severance Arrangement |
During 2004, Mr. Woodring announced his retirement from the
company, effective February 2005. In connection with his
retirement, the Company and Mr. Woodring entered into a
severance agreement, which provides for a lump-sum payment to
Mr. Woodring of $611,984. In addition, all of
Mr. Woodrings stock options and a portion of the
performance units and restricted stock units will vest upon his
retirement. These grants have a value of $795,535 based on the
closing price of the Companys common stock at the last
trading day of 2004 of $35.54. Mr. Woodring will also be
entitled to the shares of performance-contingent phantom stock
shown on the table on page I-18 of this proxy statement. In
addition, Mr. Woodring is eligible to participate in the
medical, dental and group life insurance plans of the company
for a period of one year following his retirement.
Mr. Woodring has also agreed that he will act as a
consultant to the company for a period of one year following his
retirement, for which Mr. Woodring will be entitled to
compensation in the amount of $190,000.
This report is submitted by the P&C Committee with respect
to all matters set forth in the report, except for those matters
related to stock based compensation awards. This report is also
submitted by the entire Board of Directors, but only with
respect to stock based compensation awards. Mr. Leer
excused himself from Board meetings and abstained from voting
with respect to all matters relating to his own compensation and
to stock-based compensation.
I-15
In summary, the P&C Committee and the Board believe that the
total compensation opportunities provided to Arch Coals
executive officers create a strong linkage and alignment with
the long-term best interest of Arch Coal and its stockholders.
|
|
|
|
|
Personnel and |
|
|
Compensation Committee |
|
Arch Coal, Inc. Board of Directors | |
|
|
| |
Douglas H. Hunt, Chairman
|
|
James R. Boyd, Chairman |
Frank M. Burke
|
|
Frank M. Burke |
Patricia F. Godley
|
|
Patricia F. Godley |
Thomas A. Lockhart
|
|
Douglas H. Hunt |
Robert G. Potter
|
|
Steven F. Leer |
Theodore D. Sands
|
|
Thomas A. Lockhart |
|
|
A. Michael Perry |
|
|
Robert G. Potter |
|
|
Theodore D. Sands |
I-16
|
|
|
Summary Compensation Table |
The following table is a summary of compensation information for
each of the last three years for the Chief Executive Officer and
each of the other four most highly compensated executive
officers, based upon annual salary and bonus for the year 2004:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Long-Term Compensation | |
|
|
|
|
|
|
|
|
|
|
|
|
| |
|
|
|
|
|
|
|
|
Awards | |
|
Payouts | |
|
|
|
|
|
|
Annual Compensation | |
|
| |
|
| |
|
|
|
|
|
|
| |
|
|
|
Securities | |
|
|
|
|
|
|
|
|
|
|
Other Annual | |
|
Restricted | |
|
Underlying | |
|
|
|
All Other | |
Name and |
|
|
|
|
|
Compensation | |
|
Stock | |
|
Option | |
|
LTIP | |
|
Compensation | |
Principal Position |
|
Year | |
|
Salary($) | |
|
Bonus($) | |
|
($)(1) | |
|
Awards(2)($) | |
|
Awards(#) | |
|
Payouts($) | |
|
(3)($) | |
|
|
| |
|
| |
|
| |
|
| |
|
| |
|
| |
|
| |
|
| |
Steven F. Leer
|
|
|
2004 |
|
|
|
650,000 |
|
|
|
388,100 |
|
|
|
4,463 |
|
|
|
1,205,303 |
|
|
|
-0- |
|
|
|
1,820,411 |
|
|
|
53,233 |
|
|
President & Chief
|
|
|
2003 |
|
|
|
650,000 |
|
|
|
158,000 |
|
|
|
5,948 |
|
|
|
-0- |
|
|
|
-0- |
|
|
|
-0- |
|
|
|
38,297 |
|
|
|
Executive
|
|
|
2002 |
|
|
|
650,000 |
|
|
|
-0- |
|
|
|
8,785 |
|
|
|
-0- |
|
|
|
218,900 |
|
|
|
-0- |
|
|
|
36,363 |
|
|
|
Officer
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
John W. Eaves
|
|
|
2004 |
|
|
|
400,000 |
|
|
|
238,900 |
|
|
|
7,784 |
|
|
|
741,732 |
|
|
|
-0- |
|
|
|
663,444 |
|
|
|
39,988 |
|
|
Executive Vice
|
|
|
2003 |
|
|
|
400,000 |
|
|
|
81,000 |
|
|
|
3,795 |
|
|
|
1,055,500 |
|
|
|
-0- |
|
|
|
-0- |
|
|
|
19,724 |
|
|
|
President &
|
|
|
2002 |
|
|
|
320,000 |
|
|
|
-0- |
|
|
|
8,269 |
|
|
|
-0- |
|
|
|
71,900 |
|
|
|
-0- |
|
|
|
19,148 |
|
|
|
Chief Operating
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Officer
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Kenneth G. Woodring
|
|
|
2004 |
|
|
|
380,000 |
|
|
|
282,000 |
|
|
|
4,409 |
|
|
|
300,976 |
|
|
|
-0- |
|
|
|
864,601 |
|
|
|
24,977 |
|
|
Executive Vice
|
|
|
2003 |
|
|
|
380,000 |
|
|
|
61,600 |
|
|
|
4,276 |
|
|
|
-0- |
|
|
|
-0- |
|
|
|
-0- |
|
|
|
22,781 |
|
|
|
President
|
|
|
2002 |
|
|
|
380,000 |
|
|
|
-0- |
|
|
|
4,507 |
|
|
|
-0- |
|
|
|
85,400 |
|
|
|
-0- |
|
|
|
21,805 |
|
|
|
Operations(4)
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert J. Messey
|
|
|
2004 |
|
|
|
305,000 |
|
|
|
182,100 |
|
|
|
7,007 |
|
|
|
565,577 |
|
|
|
-0- |
|
|
|
278,622 |
|
|
|
24,575 |
|
|
Senior Vice
|
|
|
2003 |
|
|
|
305,000 |
|
|
|
49,500 |
|
|
|
7,024 |
|
|
|
-0- |
|
|
|
-0- |
|
|
|
-0- |
|
|
|
18,335 |
|
|
|
President and
|
|
|
2002 |
|
|
|
305,000 |
|
|
|
-0- |
|
|
|
6,715 |
|
|
|
-0- |
|
|
|
68,500 |
|
|
|
-0- |
|
|
|
18,245 |
|
|
|
Chief Financial
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Officer
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert G. Jones
|
|
|
2004 |
|
|
|
290,000 |
|
|
|
173,200 |
|
|
|
5,366 |
|
|
|
229,709 |
|
|
|
-0- |
|
|
|
386,072 |
|
|
|
22,584 |
|
|
Vice President
|
|
|
2003 |
|
|
|
290,000 |
|
|
|
37,600 |
|
|
|
3,795 |
|
|
|
-0- |
|
|
|
-0- |
|
|
|
-0- |
|
|
|
16,777 |
|
|
|
Law, General
|
|
|
2002 |
|
|
|
260,000 |
|
|
|
-0- |
|
|
|
3,980 |
|
|
|
-0- |
|
|
|
58,400 |
|
|
|
-0- |
|
|
|
8,695 |
|
|
|
Counsel &
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Secretary
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
Represents tax reimbursement payments. |
|
(2) |
The Restricted Stock Awards are issued in units, not shares. The
value shown is the number of restricted units times the market
price of Arch Coal common stock on the day of grant. The value
given does not reflect the fact that the units are restricted. A
portion of the 2004 grants were converted from vested
performance-contingent phantom stock grants. The restricted
stock units vest based on the passage of time. |
|
(3) |
This amount represents: contributions made to the applicable
Employee Thrift Plan for 2002, 2003 and 2004; credits made under
Arch Coals Deferred Compensation Plan for 2003 and 2004;
and dividend equivalent payouts for 2004. All contributions to
the Employee Thrift Plan were made during the listed year. All
credits pursuant to the Deferred Compensation Plan were made in
the following year. |
|
(4) |
Mr. Woodring retired from the company on February 21,
2005. |
There were no stock option grants granted to the named executive
officers during 2004.
The following table shows information with respect to
performance units awarded to each of the named executive
officers under the Stock Incentive Plan in 2004. The performance
period with respect to such awards is January 1, 2004
through December 31, 2006. The performance units are
I-17
valued at $1.00 per unit. The number of units earned are
determined after three years based on the results of the
following performance measures during the period: Arch Coal
EBITDA growth v. a peer group; Arch Coal safety performance and
Arch Coal environmental performance.
|
|
|
|
|
|
|
Number of | |
|
|
Performance | |
Name |
|
Units Granted(#) | |
|
|
| |
Steven F. Leer
|
|
|
1,300,000 |
|
John W. Eaves
|
|
|
800,000 |
|
Kenneth G. Woodring
|
|
|
760,000 |
|
Robert J. Messey
|
|
|
610,000 |
|
Robert G. Jones
|
|
|
773,140 |
|
|
|
|
Performance-Contingent Phantom Stock Awards |
The following table shows information with respect to shares of
performance-contingent phantom stock awarded to each of the
named executive officers under the Stock Incentive Plan in 2004.
The performance-contingent phantom stock vests in the event the
companys common stock achieves an average pre-established
closing price over a period of 20 consecutive trading days
during the five-year period following the date of grant.
|
|
|
|
|
|
|
Number of Shares of | |
|
|
Performance Contingent | |
Name |
|
Phantom Stock Granted(#) | |
|
|
| |
Steven F. Leer
|
|
|
71,368 |
|
John W. Eaves
|
|
|
43,918 |
|
Kenneth G. Woodring
|
|
|
12,492 |
|
Robert J. Messey
|
|
|
33,488 |
|
Robert G. Jones
|
|
|
9,533 |
|
|
|
|
Stock Option Exercises and Year-End Values |
The table below sets forth option exercises during 2004 by the
named executive officers and the following information with
respect to the status of their options as of December 31,
2004:
|
|
|
|
|
The total number of exercisable and unexercisable stock options
held at December 31, 2004; and |
|
|
|
The aggregate dollar value of in-the-money unexercised options
at December 31, 2004. |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of Securities | |
|
Value of Unexercised | |
|
|
Shares | |
|
|
|
Underlying Unexercised | |
|
In-the-Money Options at | |
|
|
Acquired | |
|
|
|
Options at FY-End(#) | |
|
FY-End($)* | |
|
|
on | |
|
Value | |
|
| |
|
| |
Name |
|
Exercise(#) | |
|
Realized($) | |
|
Exercisable/Unexercisable | |
|
Exercisable/Unexercisable | |
|
|
| |
|
| |
|
| |
|
| |
Steven F. Leer
|
|
|
0 |
|
|
|
0 |
|
|
|
421,852/109,448 |
|
|
|
6,345,191/1,659,779 |
|
John W. Eaves
|
|
|
0 |
|
|
|
0 |
|
|
|
134,652/35,948 |
|
|
|
1,857,963/545,151 |
|
Kenneth G. Woodring
|
|
|
174,170 |
|
|
|
2,054,139 |
|
|
|
0/42,700 |
|
|
|
0/647,546 |
|
Robert J. Messey
|
|
|
22,300 |
|
|
|
314,430 |
|
|
|
50,826/34,248 |
|
|
|
1,003,981/519,371 |
|
Robert G. Jones
|
|
|
10,000 |
|
|
|
110,000 |
|
|
|
70,150/29,200 |
|
|
|
1,035,141/442,818 |
|
|
|
* |
Calculated based on the closing stock price of Arch Coals
common stock on the last trading day of 2004 of $35.54. |
On January 1, 1998, Arch Coal replaced its existing pension
plans with a new Cash Balance Pension Plan. The benefits of
participating individuals under the former plans were vested as
of that
I-18
date and his or her cash balance account was credited with the
present value of his or her earned pension benefit, payable at
age 65. Salaried employees hired after January 1, 1998
become vested after three years of employment. On an annual
basis (or a shorter period if a participants employment is
terminated), each participants account is credited with
the following:
|
|
|
|
|
contribution credits equal to a percent of total pay; |
|
|
|
transition credits for a period equal to a participants
credited service under the prior pension plan as of
December 31, 1997 (to a maximum of 15 years from
December 31, 1997); and |
|
|
|
interest credits based on one-year treasury yields plus 1%. |
The percentage amounts of the contribution and transition
credits, which are shown in the following chart, are based on
the participants age at year end:
|
|
|
|
|
|
|
|
|
|
|
Contribution Credits | |
|
Transition Credits as | |
Age at Year End |
|
as % of Total Pay* | |
|
% of Total Pay** | |
|
|
| |
|
| |
Under 30
|
|
|
3.0 |
% |
|
|
1.0 |
% |
30 to 34
|
|
|
4.0 |
% |
|
|
1.0 |
% |
35 to 39
|
|
|
4.0 |
% |
|
|
2.0 |
% |
40 to 44
|
|
|
5.0 |
% |
|
|
3.0 |
% |
45 to 49
|
|
|
6.0 |
% |
|
|
4.0 |
% |
50 to 54
|
|
|
7.0 |
% |
|
|
4.0 |
% |
55 and over
|
|
|
8.0 |
% |
|
|
4.0 |
% |
|
|
* |
Plus an additional 3% of pay above the Social Security wage base. |
|
** |
Total pay means regular salary plus annual incentive bonus
payments paid during the subject calendar year. |
As of December 31, 2004, the estimated annual annuities
(based on one-year treasury yields) payable at age 65 to
executive officers named in this proxy statement are as follows:
|
|
|
|
|
|
|
Estimated Annual | |
Name |
|
Payments* | |
|
|
| |
Steven F. Leer
|
|
|
335,014 |
|
John W. Eaves
|
|
|
194,038 |
|
Kenneth G. Woodring
|
|
|
179,086 |
|
Robert J. Messey
|
|
|
37,644 |
|
Robert G. Jones
|
|
|
110,858 |
|
|
|
* |
Assumes the executive officer works until age 65, annual base
compensation remains unchanged from 2004, and that future
incentive compensation is equal to the average of that awarded
over the last four years. The interest rate used for determining
the annuity was 4.86%. The interest credits for 2005 and future
years was 4.25%. |
Each executive officer has an employment agreement with Arch
Coal that requires the company to continue the executives
salary and benefits for one year if he or she resigns after
being constructively terminated (as defined in the agreement) or
is terminated without cause. If, however, the executive resigns
for good reason or is terminated without cause within two years
after a change in control of the company, then, depending upon
his or her position, the executive would receive a payment equal
to up to three-times the highest annual compensation (including
incentive compensation) received by such executive during the
prior three years. In addition, certain benefits would continue
for up to three years depending upon the benefit and position
held by the executive.
I-19
|
|
|
Section 16(a) Beneficial Ownership Reporting
Compliance |
Under the securities laws, Arch Coals directors, executive
officers and any persons beneficially holding more than ten
percent of its common stock are required to report their
ownership of the common stock and any changes in that ownership
to the SEC and the New York Stock Exchange. Specific due dates
for these reports have been established, and Arch Coal is
required to report in this proxy statement any failure to file
by these dates. All of these filing requirements were satisfied
in 2004. In making these statements, Arch Coal has relied on
copies of the reports that its executive officers and directors
have filed with the SEC.
|
|
|
Securities Authorized for Issuance Under Equity Compensation
Plans |
The Arch Coal, Inc. 1997 Stock Incentive Plan, which has been
approved by Arch Coals stockholders, is the sole plan
under which Arch Coals equity securities are authorized
for issuance to employees. The following table shows the number
of shares of common stock to be issued upon exercise of options
outstanding at December 31, 2004, the weighted average
exercise price of those options, and the number of shares of
common stock remaining available for future issuance at
December 31, 2004, excluding shares to be issued upon
exercise of outstanding options. No warrants or rights had been
issued under the Plan as of December 31, 2004.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of Securities | |
|
|
|
|
|
|
Remaining Available | |
|
|
|
|
|
|
for Future Issuance | |
|
|
Number of Securities | |
|
|
|
Under Equity | |
|
|
to Be Issued | |
|
Weighted-Average | |
|
Compensation Plans | |
|
|
Upon Exercise | |
|
Exercise Price | |
|
(Excluding Securities | |
|
|
of Outstanding Options, | |
|
of Outstanding Options, | |
|
to Be Issued | |
|
|
Warrants and Rights | |
|
Warrants and Rights | |
|
Upon Exercise) | |
Plan Category |
|
(a) | |
|
(b) | |
|
(c) | |
|
|
| |
|
| |
|
| |
Equity compensation plans approved by security holders
|
|
|
2,964,574 |
|
|
$ |
20.85 |
|
|
|
2,676,757 |
|
Equity compensation plans not approved by security holders
|
|
|
n/a |
|
|
|
n/a |
|
|
|
n/a |
|
|
|
|
|
|
|
|
|
|
|
|
Total
|
|
|
2,964,574 |
|
|
$ |
20.85 |
|
|
|
2,676,757 |
|
|
|
|
|
|
|
|
|
|
|
I-20
|
|
|
Stock Price Performance Graph |
The graph below compares the cumulative total return to
stockholders (stock price appreciation plus reinvested
dividends) on Arch Coals common stock with the cumulative
total return on two indices: a peer group and the Standard &
Poors (S&P) 400 (Midcap) Index. The graph assumes that:
|
|
|
|
|
You invested $100 in Arch Coal common stock and in each index at
the closing price on December 31, 1999; |
|
|
|
all dividends were reinvested; |
|
|
|
annual reweighting of the peer group; and |
|
|
|
you continued to hold your investment through December 31,
2004. |
5-YEAR TOTAL SHAREHOLDER RETURN
ARCH COAL INC vs S&P 400 (MIDCAP) AND INDUSTRY PEER
GROUP
|
|
SOURCE: |
Standard & Poors Research Insight |
NOTES: |
Reflects month-end dividend reinvestment, and annual reweighing
of the Industry Peer Group.
The companies included in the Industry Peer Group are:
Consol Energy Inc, Freeport
McMoran Copper&Gold, Massey Energy Co, Newmont Mining Corp,
Peabody Energy Corp, and Southern Peru Copper
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
| |
Summary |
|
12/1999 | |
|
12/2000 | |
|
12/2001 | |
|
12/2002 | |
|
12/2003 | |
|
12/2004 | |
| |
Arch Coal Inc
|
|
|
100 |
|
|
|
128 |
|
|
|
208 |
|
|
|
200 |
|
|
|
292 |
|
|
|
336 |
|
S&P 400 (MIDCAP)
|
|
|
100 |
|
|
|
117 |
|
|
|
117 |
|
|
|
100 |
|
|
|
135 |
|
|
|
158 |
|
Industry Peer Group
|
|
|
100 |
|
|
|
81 |
|
|
|
97 |
|
|
|
108 |
|
|
|
197 |
|
|
|
213 |
|
I-21
INTERNAL REVENUE CODE SECTION 162(m)
APPROVAL OF ARCH COALS INCENTIVE COMPENSATION PLAN FOR
EXECUTIVE OFFICERS
(PROXY ITEM NO. 2)
We are asking you to approve the companys Incentive
Compensation Plan for Executive Officers (the Plan),
the material terms of which are described below. The Plan is
attached to this proxy statement as Exhibit D.
Section 162(m) of the Internal Revenue Code requires
stockholder approval of the plan in order for the company to
obtain an income tax deduction for compensation paid over
$1 million to one or more of the executive officers named
in this proxy statement. If the plan is approved, it will meet
the stockholder approval requirements of Section 162(m)
until 2010 unless the plan terms are materially amended, in
which case we would again ask for stockholder approval. If
approved, the Plan will replace the existing incentive
compensation plan which was last approved by the stockholders of
the company in 2001.
The purpose of the Plan is to provide an opportunity for
executive officers of Arch Coal to earn competitive annual cash
incentive awards through the achievement of Company performance
goals. The Plan provides for objective company performance
measures to be established by the P&C Committee within
90 days of the beginning of each calendar year. Such goals
may include one or more of the following: net income, cash flow,
adjusted EBITDA, operating income, earnings per share, debt
reduction, safety incident rate, cost reduction, production
rates, environmental compliance and operating cost per ton.
Individual awards are determined based on the companys
performance for the plan year compared to the performance
measures set for the year. Awards may be decreased at the
discretion of the Committee; however they may not be increased.
The maximum annual award that may be earned by any participant
under the Plan is $2.5 million. Awards are paid in cash in
the year following the year in which they are earned.
Your Board of Directors recommends that you vote
FOR Code Section 162(m) approval of Arch
Coals Incentive Compensation Plan for Executive
Officers
ADDITIONAL INFORMATION
|
|
|
Information About Stockholder Proposals |
If you wish to submit proposals for possible inclusion in our
2006 proxy materials, we must receive them on or before
November 28, 2005. Proposals should be mailed to:
Arch Coal, Inc.
One CityPlace Drive
Suite 300
St. Louis, Missouri 63141
Attention: Robert G. Jones, Vice President Law,
General Counsel and Secretary
If you wish to nominate directors and/or propose proper business
from the floor for consideration at the 2005 Annual Meeting of
Stockholders, our by-laws provide that:
|
|
|
|
|
You must have notified Arch Coals Secretary in writing; |
|
|
|
Your notice must have been received at Arch Coals
headquarters not earlier than January 28, 2005 and not
later than February 24, 2005; and |
|
|
|
Your notice must contain the specific information required in
our by-laws. |
We will send copies of these requirements to any stockholder who
writes to us requesting this information. Please note that these
three requirements apply only to matters that you wish to bring
I-22
before your fellow stockholders at the 2005 Annual Meeting
without submitting them for possible inclusion in our 2005 proxy
materials.
|
|
|
Directions to the Annual Meeting |
From Downtown St. Louis: Take Interstate 64 West to
270 North. Exit at Olive Boulevard. Take Olive Boulevard
East to CityPlace Drive. North on CityPlace Drive to Arch
Coals headquarters at CityPlace One.
From Lambert International Airport: Take Highway 70 West to
270 South. Exit at Olive Boulevard. Take Olive Boulevard
East to CityPlace Drive. North on CityPlace Drive to Arch
Coals headquarters at CityPlace One.
|
|
|
Robert G. Jones
|
|
Vice President Law, General Counsel and
Secretary |
March 10, 2005
I-23
EXHIBIT A
ARCH COAL, INC.
CORPORATE GOVERNANCE GUIDELINES
The Vision of Arch Coal is:
To create superior customer and shareholder value as the
safest, lowest cost and most environmentally responsible
supplier of coal-based energy in the world.
In Furtherance of that Vision, our Mission is:
Arch Coal is dedicated to being a market-driven global leader in
the coal industry and to creating superior long-term shareholder
value. We will conduct our business with integrity and an
unrelenting passion for providing the best value to our
customers. We will foster an innovative, motivating work
environment and operate safe, low cost mines, utilizing our
resources effectively and efficiently.
The directors are employed by stockholders to oversee management
so as to hold managers accountable for the pursuit of the
corporate vision and mission.
|
|
|
I. DIRECTOR
QUALIFICATION STANDARDS |
The principal qualities of an effective corporate director
include strength of character, an inquiring and independent
mind, practical wisdom, and mature judgment. In addition to
these qualities, Arch Coals criteria include recognized
achievement, an ability to contribute to some aspect of the
companys business, and the willingness to make the
commitment of time and effort required of an Arch Coal director.
In order to find the most valuable talent available to meet
these criteria, the Board considers candidates diverse in
geographic origin, gender, ethnic background, and professional
experience (private, public, and non-profit). The goal is to
include members with the skills and characteristics that taken
together will assure a strong Board.
The number of directors that constitutes the Board is fixed from
time to time by a resolution adopted by a two-thirds majority of
the Board. Currently, the Board is composed of 9 members.
It is the policy of the Board to have an overwhelming majority
of directors who meet the applicable independence requirements
of the New York Stock Exchange (NYSE), the
Sarbanes-Oxley Act and the Securities and Exchange Commission
(SEC). In addition, it is the policy of the Board to
have significant representation on the Board of individuals not
affiliated with a significant shareholder of Arch Coal.
The Board itself is responsible, in fact as well as procedure,
for selecting new Board members who will join the Board between
shareholder meetings as well as those to be nominated by the
Board for election by shareholders. The Board delegates the
screening process to the Nominating and Corporate Governance
Committee, with direct input from the CEO and Chairman.
Candidates may be recommended to the Nominating and Corporate
Governance Committee by other directors, employees, and
shareholders.
Arch Coal does not have term limits for its directors, but does
have mandatory retirement for outside directors at the annual
meeting following such directors 72nd birthday. Further,
the Nominating and Corporate Governance Committee reviews each
directors performance on the Board when the
directors Board term has expired and the slate of director
candidates is being developed for inclusion in the proxy.
Non-employee directors inform the Chairman of the Nominating and
Corporate Governance Committee and the CEO of any principal
occupation change, including retirement, and offer their
resignation to the Chairman of the Nominating and Corporate
Governance Committee. The Chairman of the Nominating and
Corporate Governance Committee, in turn, advises the Committee
A-1
of such change of status so that the Committee with the aid of
the CEO and Chairman can decide whether to accept the
resignation.
The Board has no policy with respect to the separation of the
offices of Chairman and the Chief Executive Officer. The Board
believes that it should have the ability to make this
determination on a case-by-case basis in a manner it deems in
the best interest of Arch Coal.
|
|
|
II. DIRECTOR
DUTIES AND RESPONSIBILITIES |
In fulfilling its responsibilities, Arch Coals Board
performs the following principal functions:
|
|
|
|
1. |
Ensuring legal and ethical conduct; |
|
|
2. |
Selecting, evaluating, compensating, and, where necessary,
replacing the CEO and other senior executives; |
|
|
3. |
Approving corporate strategy; |
|
|
4. |
Providing general oversight of the business; |
|
|
5. |
Evaluating Board processes and performance; |
|
|
6. |
Selecting and nominating candidates for the election to the
Board of Directors; and |
|
|
7. |
Compensating directors. |
Directors are expected to attend Board meetings and meetings of
committees on which they serve, and to spend the time needed and
meet as frequently as necessary to properly discharge their
responsibilities. The CEO, in consultation with the Chairman,
establishes the agenda for each Board meeting. Any director is
entitled to add to the agenda any matter that the director
reasonably believes should be on the agenda. Prior to each Board
meeting, the Board members receive an agenda for the meeting,
along with advance copies (when possible) of any written
materials to be discussed. In addition, the CEO regularly
distributes to all Board members items of topical interest
relating to Arch Coal, its operating environment, and the
markets that it serves.
The non-management directors meet regularly in executive
session, with such meetings led by the Chairman. The Board also
meets regularly in open session joined by selected members of
Arch Coals Senior management. All of Arch Coals
senior officers make presentations to the Board on a regular
basis. In addition, from time to time various other corporate
personnel attend open Board sessions and make presentations.
Board members have complete access to corporate management at
all times. Board members use judgment to be sure that this
contact is not distracting to the business operation of the
company. In addition, the Board and each committee have the
power to hire independent legal, financial or other advisors as
they may deem necessary, without consulting or obtaining the
approval of any officer of the Company in advance.
Arch Coal has four standing committees: Audit, Nominating and
Corporate Governance, Finance, and Personnel and Compensation
(P&C). Pursuant to Arch Coals bylaws, the
Board may create or discharge any committee at any time, subject
to the rules and regulations of the NYSE, the Sarbanes-Oxley Act
and the SEC.
The Nominating and Corporate Governance Committee, after
consultation with the Chairman and CEO and with consideration of
the desires of individual Board members, recommends committee
assignments including the chairmanships to the full Board for
approval.
Committee chairmanships usually are rotated every three years.
Other committee members are rotated periodically as the Board
deems appropriate, although membership on a committee is
A-2
normally limited to six years for one assignment. Exceptions to
these guidelines are made as the Board deems appropriate.
The Audit Committee, Nominating and Corporate Governance
Committee, and the P&C Committee consist only of independent
directors under criteria established by the NYSE. Each of these
committees has its own charter which sets forth the purposes,
goals and responsibilities of such committee. The charters also
provide that each committee will annually evaluate its
performance.
The CEO and Secretary of Arch Coal, in consultation with the
Chairman and each committee chairman, sets the committee meeting
calendar for the upcoming calendar year. Each committee reports
to the Board at the next meeting of the Board following the
committee meeting.
Prior to each committee meeting, the committee members receive
an agenda for the meeting, along with advance copies (when
possible) of any written materials to be discussed.
Each committee chairman convenes as appropriate executive
sessions of non-employee or outside Board members of the
committee to discuss its operations.
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IV. DIRECTOR
ORIENTATION AND EDUCATION |
Management will provide new Directors with an initial
orientation in order to familiarize them with their
responsibilities as Directors under law and the New York Stock
Exchange Listing Standards, and with the Company and its
strategic plans, its significant financial, accounting and risk
management policies and procedures, its compliance programs, its
Business Code of Conduct, its senior management, and its
internal and independent auditors.
In addition, on an ongoing basis, Directors are encouraged to
attend continuing education opportunities to provide knowledge
of current developments in relevant matters or to improve
critical skills.
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V. EVALUATING
BOARD PROCESSES AND PERFORMANCE |
The Nominating and Corporate Governance Committee reports
annually to the Board on an assessment of the Boards
performance. This is discussed by the Board at first with the
CEO in attendance; then, if desired by the Chairman of the
Nominating and Corporate Governance Committee or any other
director, it is discussed in an executive session of
non-employee directors. This assessment is of the Boards
contribution as a whole and reviews areas in which the Board
and/or the management believes a better contribution could be
made. The Nominating and Corporate Governance Committee is
responsible for evaluating the performance of current Board
members at the time they are considered for re-nomination to the
Board.
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VI. DIRECTOR
COMPENSATION |
The Nominating and Corporate Governance Committee is responsible
for reviewing and making recommendations to the Board concerning
directors compensation, including benefits. In undertaking
its review, this Committee may receive advice from the CEO and
internal staff and engage outside consultants to provide reports
on trends in director compensation, including compensation paid
to outside directors of other companies.
The Board seeks to avoid compensation elements that may
compromise the independence of directors, such as consulting
contracts or other indirect forms of compensation to a director
or an organization with which the director is affiliated.
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VII. CONFLICT
OF INTEREST |
A directors business or family relationships may
occasionally give rise to that directors material personal
interest on a particular issue. The Board, after consultation
with counsel, determines whether such a conflict of interest
exists on a case-by-case basis. The Board takes appropriate
steps to identify
A-3
such potential conflicts and to assure that all directors voting
on an issue are disinterested with respect to that issue.
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VIII. THE
CEO AND SENIOR MANAGEMENT |
The full Board of non-employee directors makes an annual
evaluation of the CEOs performance, taking into account
both the financial performance of the business and the
qualitative performance of the CEO, including, for example,
vision and leadership, accomplishment of long-term strategic
objectives, and development of management. The results are used
to identify strengths and areas needing improvements and to
provide input to the P&C Committees evaluation of the
CEO for compensation purposes.
The CEO reviews annually with the Board the current goals of the
other senior officers and the extent to which these officers
have accomplished their previous goals.
The P&C Committee annually evaluates the performance of the
CEO and other senior officers for compensation purposes and
makes compensation recommendations to the Board (non-employee
directors). The Board reviews these evaluations and
recommendations and determines the compensation, including
incentive pay.
The CEO makes an annual report to the Board on succession
planning and management development. In this report, the CEO
recommends at least one individual who could assume the CEO
position if the CEO unexpectedly should be unavailable for
service, updating this recommendation as appropriate.
The CEO and other senior officers obtain the approval of the
Nominating and Corporate Governance Committee prior to accepting
an invitation to serve on the Board of another public company or
on the Board of any private company that would represent a
material commitment of time. It is generally advisable to limit
such outside directorships to no more than two.
The CEO and other senior officers of Arch Coal do not serve on
the Board of a company for which an Arch Coal non-employee
director serves as an officer.
These principles and policies are in addition to and are not
intended to change or interpret any Federal or state law or
regulation, including the Delaware General Corporation Law, or
the Certificate of Incorporation or By-laws of the Company. The
Board of Directors will review these Guidelines at least
annually and, if appropriate, revise these Guidelines from time
to time.
A-4
EXHIBIT B
POLICY FOR THE PROVISION OF SERVICES
BY THE COMPANYS INDEPENDENT AUDITORS
(REVISED)
Arch Coal, Inc. (the Company) is aware of the
importance of maintaining investor confidence in the integrity
of its audited financial statements. To this end, it is
essential that the Companys outside auditors remain
independent from the Company both in fact and appearance and
thereby remain capable of exercising objective and impartial
judgment on all issues encompassed within the audit engagement.
The Company is also aware of the greater sensitivity of the
Securities and Exchange Commission (the Commission)
in the area of auditor independence, as reflected in the
February 2001 revision of the Commissions Auditor
Independence Requirements (the Independence Rules).
As a result, the Company has adopted this policy for engaging
the Companys independent auditors.
This policy covers all audit and non-audit service engagements
(Engagements) between the Company (or any of its
subsidiaries or affiliates) and its independent auditors or any
of the auditors employees or affiliates (collectively, the
Auditors), including, without limitation,
Engagements for:
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tax compliance and planning; |
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management consulting; |
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information systems design and implementation; |
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mergers and acquisitions planning; |
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appraisal or valuation services and fairness opinions; or |
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actuarial services. |
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II. Process for Approval of Engagements |
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A. Chief Financial Officer Approval |
The Chief Financial Officer (CFO) of the Company
shall review and recommend to the Audit Committee each
Engagement. In exercising his duties hereunder, the CFO shall
discuss with the management representative(s) requesting the
Engagement and, at his discretion, with the Auditors, the scope,
benefits and cost of each proposed Engagement and the impact of
such proposed Engagement on the Auditors independence.
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B. Audit Committee Approval |
The Audit Committee shall have the ultimate authority and
responsibility to approve each Engagement. At his discretion,
the Chair of the Audit Committee may represent the entire
Committee for the purposes of this approval.
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C. Independence Determination |
In the determination of whether a proposed Engagement will
impair, in appearance or in fact, the Auditors
independence, it shall be considered whether the relationship:
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creates a mutual or conflicting interest between the Auditor and
the Company; |
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places the Auditor in the position of auditing his or her own
work; |
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results in the Auditor acting as management or an employee of
the Company; or |
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places the Auditor in a position of being an advocate for the
Company. |
B-1
In determining the foregoing, the following factors shall be
considered:
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whether the Engagement facilitates the performance of the audit,
improves the Companys financial reporting process, or is
otherwise in the public interest; |
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whether the Engagement will be performed principally for the
audit committee; |
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the effects of the Engagement, if any, on audit effectiveness or
on the quality and timeliness of the Companys financial
reporting process; |
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whether the Engagement would be performed by specialists (e.g.,
technology specialists) who ordinarily also provide recurring
audit support; |
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whether the Engagement would be performed by audit personnel
and, if so, whether it will enhance their knowledge of the
Companys business and operations; |
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whether the role of those performing the Engagement (e.g., a
role where neutrality, impartiality and Auditor skepticism are
likely to be subverted) would be inconsistent with the
Auditors role; |
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whether the audit firms personnel would be assuming a
management role or creating a mutuality of interest with
management; |
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whether the Auditors, in effect, would be auditing their own
numbers; |
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whether the project must be started and completed very quickly; |
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whether the audit firm has unique expertise in the Engagement;
and |
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the size of the fee for the Engagement on a stand-alone basis
and as a percentage of the anticipated audit fees for the
calendar year. |
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III. Prohibited Engagements |
The following types of Engagements shall be prohibited as
impairing the Auditors independence, except under the
limited circumstances of a demonstrated exception to the
Independence Rules:
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bookkeeping or other services related to the Companys
accounting records or financial statements; |
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financial information systems design and implementation; |
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appraisal or valuation services; |
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fairness opinions; |
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actuarial services; |
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internal audit services; |
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management functions (i.e. performing a decision-making or
supervisory function within the Company); |
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human resource services (i.e. candidate searches or evaluations
or reference checks); |
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broker-dealer services; |
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legal services; and |
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any Engagement whereby the Auditor will be compensated based on
a contingent fee arrangement. |
Approved and Adopted by the
Audit Committee of the Board of Directors
April 2003
(revised February 2004)
B-2
EXHIBIT C
ARCH COAL, INC.
AUDIT COMMITTEE CHARTER
The Audit Committee is appointed by the Board of Directors to
assist the Board in fulfilling its oversight over (1) the
integrity of the financial statements, internal accounting,
financial controls, disclosure controls and financial reporting
processes of the Company, (2) the independent
auditors qualifications and independence, (3) the
performance of the Companys internal audit function and
independent auditors, (4) the compliance by the Company
with legal and regulatory requirements, and (5) provide an
open level of communication among the independent auditors,
financial and senior management and the Board.
The Committee shall prepare, or cause to be prepared, the report
required by the rules of the Securities and Exchange Commission
to be included in the Companys annual proxy statement.
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Limitation of Audit Committees Role |
While the Committee has the responsibilities and powers set
forth in this Charter, it is not the duty of the Committee to
plan or conduct audits or to determine that the Companys
financial statements and disclosures are complete and accurate
and are in accordance with generally accepted accounting
principles and applicable rules and regulations. These are the
responsibilities of management and the independent auditors.
Additionally, the Board and the Committee recognize that
financial management (including the internal audit staff), as
well as the independent auditors, have more time, knowledge and
more detailed information about the Company than do Committee
members. Consequently, in carrying out its oversight
responsibilities, the Committee is not providing any expert or
special assurances as to the Companys financial statements
or any professional certification as to the independent
auditors work.
The Committee shall consist of no fewer than three members. All
Committee members shall be financially literate, as determined
by the Board, and at least one member of the Committee shall
have a background in financial reporting, accounting and
auditing. All members of the Committee shall meet all other
independence, experience and expertise requirements of the New
York Stock Exchange. The Committee shall endeavor to at all
times have at least one member who is an audit committee
financial expert, as defined by SEC regulations.
The members of the Committee shall be appointed by the Board on
the recommendation of the Nominating & Corporate Governance
Committee. Committee members may be replaced by the Board.
The Board shall appoint one of the members of the Audit
Committee as Chairperson. It is the responsibility of the
Chairperson to schedule all meetings of the Committee and to
provide the Committee with a written agenda prior to each
meeting.
Compensation shall be limited to director fees and committee
fees (including committee chairmanship fees).
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Committee Authority and Responsibilities |
The independent auditors shall report directly to the Audit
Committee. In that regard, the Committee is directly responsible
for engagement of the independent auditors, has the sole
authority to appoint or replace the independent auditors, and
shall pre-approve all audit engagement fees and
C-1
terms and all non-audit engagements with the independent
auditors and shall disclose its policies for approval of such
engagements in the Companys periodic reports filed with
the SEC. In addition, it is a direct responsibility of the Audit
Committee for resolution of disagreements between management and
the independent auditors regarding accounting and financial
matters.
The Committee shall meet as often as it determines, but not less
frequently than quarterly. The Committee may delegate authority
to the Chair of the Committee and/or a subcommittee of the Audit
Committee when appropriate, including authority to negotiate and
pre-approve audit and non-audit fees for the independent auditor
as needed between Audit Committee meetings subject to
ratification by the full Committee. All actions taken pursuant
to a delegation of authority described in the previous sentence
shall be presented to the full Committee at its next regularly
scheduled meeting for review and ratification.
The Committee shall have the authority, to the extent it deems
necessary or appropriate, to retain its own special legal,
accounting or other consultants to advise the Committee and the
Company will provide adequate funding for such activities. In
addition, the Committee may request any officer or employee of
the Company or the Companys outside counsel or independent
auditors to attend a meeting of the Committee or to meet with
any members of, or consultants to, the Committee. The Committee
shall meet with management, the internal auditors and the
independent auditors in separate executive sessions at least
quarterly. The Committee may also, to the extent it deems
necessary or appropriate, meet with the Companys outside
legal counsel, investment bankers or financial analysts who
follow the Company.
The Committee shall make regular reports to the Board and
provide copies of the minutes of each meeting to the Board as
soon as practical after each Committee meeting. The Committee
shall review and reassess the adequacy of this Charter annually
and recommend any proposed changes to the Board for approval.
The Committee shall annually review the Committees own
performance.
The Committee, to the extent it deems necessary or appropriate,
shall:
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1. Discuss with management and the independent auditors the
annual audited financial statements, including disclosures made
in Managements Discussion and Analysis of Financial
Condition and Results of Operations, including their judgment
about the quality, not just the acceptability, of accounting
principles, the reasonableness of significant judgments, and the
clarity of the disclosures in the financial statements and the
results of the audit and recommend to the Board whether the
audited financial statements should be included in the
Companys Form 10-K. |
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2. Discuss with management and the independent auditors the
Companys quarterly financial statements and disclosures
under Managements Discussion and Analysis of Financial
Condition and Results of Operations, including the results of
the independent auditors reviews of the quarterly
financial statements, prior to the filing of such financial
statements. |
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3. Discuss with management and the independent auditors, at
the conclusion of the annual audit, significant financial
reporting issues and judgments made in connection with the
preparation of the Companys financial statements,
including any significant changes in the Companys
selection or application of accounting principles, any major
issues as to the adequacy of the Companys internal
controls, the development, selection and disclosure of critical
accounting estimates, and analyses of the effect of alternative
assumptions, estimates or GAAP methods on the Companys
financial statements. To further this goal, the Committee shall
receive reports at least quarterly from the independent
auditors, and prior to the filing of its report with the SEC, on
all critical accounting policies and practices of the Company,
all alternative treatments of financial information within GAAP
that have been discussed with management, including the
ramifications of the use of such alternative treatments and
disclosures and the treatment |
C-2
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preferred by the independent auditor, and other material written
communications between the independent auditor and management. |
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4. Discuss with management the Companys earnings
press releases, including the use of pro forma or
adjusted non-GAAP information, as well as financial
information and earnings guidance provided to analysts and
rating agencies. The Committee need not discuss in advance each
earnings release or each instance in which the Company may
provide earnings guidance. |
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5. Discuss with management and the independent auditors the
effect of regulatory and accounting initiatives as well as
off-balance sheet structures on the Companys financial
statements. |
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6. Discuss with the independent auditors the matters
required to be discussed by Statement on Auditing Standards
No. 61 relating to the conduct of the audit. In particular,
discuss: |
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(a) The adoption of, or changes to, the Companys
significant auditing and accounting principles and practices as
suggested by the independent auditors, internal auditors and/or
management. |
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(b) The management letter provided by the independent
auditors and the Companys response to that letter. |
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(c) Any problems or difficulties encountered in the course
of the audit work, including any restrictions on the scope of
activities or access to requested information, any accounting
adjustments noted or proposed but passed (as immaterial or
otherwise) and any significant disagreements with management.
Also, discuss managements response to the annual
management letter prepared by the independent
auditors. |
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7. Meet with the independent auditors prior to the audit to
discuss the planning and staffing of the audit. |
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8. Discuss the experience, qualifications, performance and
independence of the Companys independent auditor,
including all relationships between the auditing firm and the
Company and its Directors and officers. Discuss the experience,
qualifications, performance and independence of the lead partner
as well as the senior members of the independent auditors
team. Periodically discuss the industry and other qualifications
of the major accounting firms in the Companys industry. |
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9. Obtain and review a report from the independent auditors
at least annually regarding (a) the independent
auditors internal quality-control procedures, (b) any
material issues raised by the most recent quality-control
review, or peer review, of the firm, or by any inquiry or
investigation by governmental or professional authorities within
the preceding five years respecting one or more independent
audits carried out by the firm, (c) any steps taken to deal
with any such issues, and (d) all relationships between the
independent auditors and the Company and the impact of any such
relationships on the independence of the independent auditor. |
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10. At least annually, discuss the overall performance of
the independent auditors, taking into account the opinions of
management and the internal auditors. |
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11. At least annually, present the Committees
conclusions regarding the independence and performance of the
independent auditors to the Board and, if so determined by the
Committee, recommend that the Board take additional action to
satisfy itself as to the qualifications, performance and
independence of the independent auditors. |
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12. Discuss whether, in order to assure continuing auditor
independence, it is appropriate to adopt a policy of rotating
the lead audit partner more often that required by law, or even
the independent auditing firm itself on a regular basis. |
C-3
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13. Set policies for the Companys hiring of employees
or former employees of the independent auditors who were engaged
on the Companys account. |
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14. Obtain and review a quarterly report on matters
discussed by the independent auditors with its national office
regarding the Company. |
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15. Review all related-party transactions. |
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16. Discuss internal audit plan and review assistance to be
provided independent accountants by internal audit staff. |
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17. Discuss the appointment and replacement of the senior
internal auditing executive. |
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18. Discuss the significant reports to management prepared
by the internal audit department and managements responses. |
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19. Discuss with the independent auditors the
responsibilities of the internal audit department, as well as
the internal audit program, budget and staffing and any
recommended changes in the planned scope of the internal audit. |
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20. Discuss the Internal Audit Charter at least annually. |
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21. Discuss with management, the internal auditors and the
independent auditors the adequacy and effectiveness of
accounting and financial controls, including the Companys
policies and procedures to assess, monitor, and manage business
risk, and legal and ethical compliance programs (e.g., the
Companys Code of Business Conduct) and any special audit
steps adopted in light of material control deficiencies. |
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22. Discuss with the Board the Companys policies and
procedures regarding compliance with applicable laws and
regulations and with the Companys Code of Business Conduct
and Ethics. |
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23. Discuss managements assertion on its assessment
of the effectiveness of internal controls as of the end of the
most recent fiscal year and the independent auditors
report on managements assertion. |
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24. Establish and discuss annually procedures for the
receipt, retention, and treatment of complaints received by the
Company regarding accounting, internal accounting controls, or
auditing matters, and the confidential, anonymous submission by
employees of the Company of concerns regarding questionable
accounting or auditing matters. |
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25. Discuss with management and the independent auditors
any correspondence with regulators or governmental agencies and
any employee complaints or published reports which raise
material issues regarding the Companys financial
statements or accounting policies. |
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26. Discuss with the Companys General Counsel legal
matters that may have a significant impact on the financial
statements or the Companys compliance policies. |
C-4
ARCH COAL, INC.
INCENTIVE COMPENSATION PLAN
FOR EXECUTIVE OFFICERS
The purpose of the Arch Coal, Inc. Incentive Compensation Plan
for Executive Officers (as amended from time to time, the
Plan) is to provide an opportunity for Executive
Officers of Arch Coal, Inc. to earn competitive annual cash
incentive awards through the achievement of pre-established
performance goals.
A. Award means the amount earned by an
Executive Officer for a Plan Year in accordance with
Section 4.
B. Base Salary means the actual base pay
earned by an Executive Officer during the Plan Year.
C. CEO means the Chief Executive Officer
of the Company.
D. Code means the Internal Revenue Code
of 1986, as amended from time to time.
E. Committee means the Personnel &
Compensation Committee of the Board of Directors of Arch Coal,
Inc.
F. Company means Arch Coal, Inc. and its
subsidiaries.
G. Executive Officer means the President
and CEO, the Chief Operating Officer, the Chief Financial
Officer and each Vice President and other officer of the Company
who is subject to the reporting requirements of Section 16
of the Securities Exchange Act of 1934, as amended.
H. Maximum Award Opportunity shall be
the maximum annual incentive Award that an Executive Officer is
eligible for under this Plan.
I. Performance Measures means the
Company performance objectives determined by the Committee
within 90 days of the beginning of each Plan year for
Executive Officers. Performance Measures may include, but are
not limited to, (i) net income; (ii) cash flow; (iii)
earnings before interest, taxes, depreciation, depletion and
amortization (EBITDA); (iv) operating income;
(v) earnings per share (EPS); (vi) debt reduction;
(vi) safety incident rate; (viii) cost reduction;
(ix) production rates; (x) environmental compliance;
and (xi) operating cost per ton. As determined by the
Committee, the Performance Measures shall be applied (A) in
absolute terms or relative to one or more other companies or
indices and (B) to a business unit, geographic region, one
or more separately incorporated entities, or the Company as a
whole.
J. Plan means the Arch Coal, Inc.
Incentive Compensation Plan for Executive Officers, as it may be
amended from time to time.
K. Plan Year means the calendar year,
commencing on January 1 and ending on December 31.
A. The Committee shall establish, from time to time, Award
opportunities for Executive Officers.
B. Awards to Executive Officers who begin participating in
the Plan after the beginning of a Plan Year will be prorated
using the ratio of months the Executive Officer is in the Plan
compared to the total months in the Plan Year.
D-1
C. Participants will cease to be participants in the Plan
effective as of the date they no longer hold an Executive
Officer position.
A. Within 90 days of the beginning of each Plan Year,
the Committee shall determine in writing (i) the Executive
Officers who shall be eligible to receive an Award opportunity
for such Plan Year, (ii) the Performance Measures
applicable to each such Executive Officers Award
opportunity and (iii) the formula for computing the amount
of the Award payable to each Executive Officer if the
Performance Measures are achieved (such formula shall, unless
otherwise determined by the Committee, comply with the
requirements applicable to performance-based compensation plans
under Section 162(m) of the Code and the related Treasury
regulations).
B. The Maximum Award Opportunity for an Executive Officer
for any calendar year shall be $2,500,000. Any Award under the
Plan that is intended to comply with the exception for
performance-based compensation under
Section 162(m) of the Code and the related Treasury
regulations shall be administered in accordance with Section
162(m) and such regulations, and if any Plan provision is found
not to be in compliance with Section 162(m) of the Code,
the provision shall be deemed modified as necessary to so comply.
C. Awards shall be calculated by the Committee at the end
of each Plan Year based on the Award Opportunities of each
Executive Officer and the achievement of the Performance
Measures set by the Committee with respect to Executive Officers
for the Plan Year. At the election of the Committee, an Award
may be reduced for individual performance or any other reason;
however, no Award under this Plan may exceed the Award
calculated based on the Performance Measures established by the
Committee for such Plan Year. The Committee may, in its
discretion, make appropriate adjustments in the Performance
Measures established for a particular Plan Year to take account
of the effect of any unforeseen events that occur during such
Plan Year.
A. Except with respect to a reduction in force or pursuant
to any written agreement between the Company and the Executive
Officer, any rights an Executive Officer may have to receive an
Award will be forfeited if the Executive Officers
employment is terminated prior to the date of approval of the
Award; however, the Committee shall determine to what extent, if
any, an Award shall be payable under the Plan and may elect to
make a pro rata payment (based on full months of participation
during the year or otherwise) in its sole discretion.
B. The Award, if any, earned in accordance with
Section 4 shall be paid in cash by the Company to the
Executive Officer within a reasonable period, which in most
cases will be thirty (30) days after the Committees
certification that the Award was earned by the Executive
Officer. The Company shall deduct from any Award paid under the
Plan the amount of any taxes required to be withheld by the
federal or any state or local government.
In the event of an Executive Officers death or permanent
and total disability prior to receiving his or her Award, a pro
rata payment of such Award (based on full months of
participation) shall be paid to the Executive Officer or to the
Executive Officers designated beneficiary (or to his or
her estate in the event the Participant dies without previously
having designated a beneficiary in writing to the Company)
pursuant to Section 6.
D-2
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7. Amendment or Termination of the Plan |
The Committee reserves the right to terminate or amend the Plan,
in whole or in part, or waive any provision thereof at any time
and from time to time, provided that no amendment, termination
or waiver shall adversely affect any Award previously earned by
an Executive Officer.
D-3
ANNUAL MEETING OF STOCKHOLDERS OF
ARCH COAL, INC.
April 28, 2005
Please date, sign and mail
your proxy card in the
envelope provided as soon
as possible.
ê
Please detach along perforated line and mail in the envelope provided.ê
PLEASE SIGN, DATE AND RETURN PROMPTLY IN THE ENCLOSED ENVELOPE. PLEASE MARK YOUR VOTE IN BLUE OR BLACK INK AS SHOWN HERE
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1. Election of Directors:
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NOMINEES: |
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FOR ALL NOMINEES
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O James R. Boyd |
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O Douglas H. Hunt |
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WITHHOLD AUTHORITY
FOR ALL NOMINEES |
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O A. Michael Perry O Patricia F. Godley |
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FOR ALL EXCEPT
(See instructions below) |
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INSTRUCTION:
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To withhold authority to vote for any individual nominee(s), mark FOR ALL EXCEPT
and fill in the circle next to each nominee you wish to withhold, as shown here: l |
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To change the address on your account, please check the box at right and indicate your new address in the address space above. Please note that changes to the registered name(s) on the account may not be submitted via this method.
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FOR
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AGAINST
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ABSTAIN |
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2.
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Internal Revenue Code Section
162(m) Approval of Arch Coal Inc.s Incentive Compensation Plan for Executive Officers.
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This proxy, when properly executed, will be
voted in the manner directed herein. If no direction is made, this
proxy will be voted FOR each nominee and FOR approval of Arch Coal
Inc.s Incentive Compensation Plan for Executive Officers. Your
Board of Directors recommends a vote FOR each nominee and FOR approval of Arch Coal Inc.s Incentive Compensation Plan for Executive Officers. |
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Please check here if you plan to attend the meeting.o |
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Signature of Stockholder |
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Date: |
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Signature of Stockholder |
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Date: |
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Note:
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Please sign exactly as your name or names appear on this Proxy. When shares are held jointly, each holder should sign. When
signing as executor, administrator, attorney, trustee or guardian, please give full title as such. If the signer is a
corporation, please sign full corporate name by duly authorized officer, giving full title as such. If signer is a
partnership, please sign in partnership name by authorized person. |
Arch Coal, Inc.
Annual Meeting of Stockholders
CityPlace One
Lower Level Auditorium
One CityPlace Drive
St. Louis, Missouri 63141
(314) 994-2700
Directions to the Arch Coal, Inc. Annual Meeting of Stockholders:
From Downtown St. Louis: Take Interstate 64 West to 270 North.
Exit at Olive Boulevard. Take Olive Boulevard East to CityPlace Drive.
North on CityPlace Drive to Arch Coals headquarters at CityPlace One.
From Lambert International Airport: Take Highway 70 West to 270 South.
Exit at Olive Boulevard.
Take Olive Boulevard East to CityPlace Drive.
North on CityPlace Drive to Arch Coals headquarters at CityPlace One.
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF DIRECTORS
ARCH COAL, INC.
2005 ANNUAL MEETING OF STOCKHOLDERS
CITYPLACE ONE, LOWER LEVEL AUDITORIUM, ONE CITYPLACE DRIVE
ST. LOUIS, MISSOURI 63141
APRIL 28, 2005 AT 10:00 A.M., CENTRAL TIME
The undersigned hereby appoints STEVEN F. LEER and ROBERT G. JONES, and each of them, with power of
substitution, as the proxy of the undersigned to represent the undersigned and to vote all shares of common stock
which the undersigned would be entitled to vote, if personally present at the Annual Meeting of Stockholders of Arch
Coal, Inc. to be held at its headquarters at CityPlace One, St. Louis, Missouri, at 10:00 a.m. on Thursday, April 28,
2005, in the lower level auditorium, and at any adjournments thereof, with all powers the undersigned would possess if
present at such meeting on the matters set forth on the reverse side hereof and all other matters properly coming before the
meeting.
If the undersigned is a participant in the Arch Coal, Inc. Employee Thrift Plan (including pursuant
to the Mingo Logan Savings Plan), and this proxy card is received on or before April 18, 2005, then this card also
provides voting instructions to the trustee of such plan to vote at
the Annual Meeting, and any adjournments thereof, all shares
of Arch Coal common stock held in the undersigneds plan account as specified upon the matters set forth on the reverse
side hereof and all other matters properly coming before the meeting. If the undersigned is a participant in one of
these plans and does not instruct the trustee by April 18, 2005, then the trustee will vote the undersigneds plan account
shares in proportion to the votes of the other participants in that plan. In addition, the trustee will vote unallocated
shares in the plan in direct proportion to voting by allocated shares for which instructions have been received.
PLEASE SEE REVERSE SIDE FOR INFORMATION ON VOTING YOUR PROXY BY TELEPHONE OR INTERNET.
The Proxies cannot vote your shares unless you vote.
YOUR VOTE IS IMPORTANT. THANK YOU FOR VOTING YOUR SHARES.