r
|
Preliminary
Proxy Statement
|
r
|
Confidential,
for Use of the Commission Only (as permitted by Rule
14a-6(e)(2))
|
þ
|
Definitive
Proxy Statement
|
r
|
Definitive
Additional Materials
|
r
|
Soliciting
Material Pursuant to Section 240.14a-11c or Section
240.14a-12
|
o
|
Fee
computed on table below per Exchange Act Rules 14a-6(i)(1) and
0-11.
|
1)
|
Title
of each class of securities to which transaction applies:
|
|||
2)
|
Aggregate
number of securities to which transaction applies:
|
|||
3)
|
Per
unit price or other underlying value of transaction computed pursuant to
Exchange Act Rule 0-11 (set forth the amount on which the filing fee is
calculated and state how it was determined):
|
|||
4)
|
Proposed
maximum aggregate value of transaction:
|
|||
5)
|
Total
fee paid:
|
o
|
Fee
paid previously with preliminary materials.
|
o
|
Check
box if any part of the fee is offset as provided by Exchange Act Rule
0-11(a)(2) and identify the filing for which the offsetting fee was paid
previously. Identify the previous filing by registration statement number,
or the Form or Schedule and the date of its filing.
|
1)
|
Amount
Previously Paid:
|
|||
2) |
Form,
Schedule or Registration Statement No.:
|
|||
3) |
Filing
Party:
|
|||
4) |
Date
Filed:
|
TIME |
1:00
p.m., EDT, on May 14, 2009
|
||
PLACE |
Summit
Financial Group, Inc.
|
||
Corporate
Office
|
|||
300
N. Main Street
|
|||
Moorefield,
West Virginia 26836
|
|||
ITEMS OF
BUSINESS
|
(1)
|
To
elect five (5) directors to serve until
|
|
2012;
|
|||
(2)
|
To
approve the adoption of the 2009 Officer Stock Option
Plan;
|
||
(3)
|
To
ratify the selection of Arnett & Foster,
|
||
PLLC
as the Company’s independent
|
|||
registered
public accounting firm for the
|
|||
year
ending December 31, 2009; and
|
|||
(4)
|
To
transact such other business as may
|
||
properly
come before the Meeting. The
|
|||
Board
of Directors at present knows of no
|
|||
other
business to come before the Annual
|
|||
Meeting.
|
|||
RECORD
DATE
|
Only
those shareholders of record at the close of business on March 31, 2009,
shall be entitled to notice and to vote at the Meeting.
|
||
ANNUAL
REPORT
|
Our
2008 Annual Report, which is not part of the proxy materials, is
enclosed.
|
||
PROXY
VOTING
|
It
is important that your shares be represented and voted at the
Meeting. Please MARK, SIGN, DATE and PROMPTLY RETURN the
enclosed proxy card in the postage-paid envelope. Any proxy may
be revoked prior to its exercise at the
Meeting.
|
|
April 7,
2009
|
Oscar
M. Bean
|
|
Chairman
of the Board
|
PROXY
STATEMENT
|
1
|
||||
Principal
Executive Office of the Company
|
1
|
||||
Shareholders
Entitled to Vote
|
1
|
||||
Multiple
Shareholders Sharing the Same Address
|
1
|
||||
Proxies
|
1
|
||||
Vote
By Mail
|
2
|
||||
Voting
at the Annual Meeting
|
2
|
||||
Voting
on Other Matters
|
2
|
||||
Required
Vote
|
2
|
||||
Cost
of Proxy Solicitation
|
3
|
||||
Shareholder
Account Maintenance
|
3
|
||||
Section
16(a) Beneficial Ownership Reporting Compliance
|
3
|
||||
GOVERNANCE
OF THE COMPANY
|
5
|
||||
Board
and Committee Membership
|
5
|
||||
Executive
Committee
|
5
|
||||
Audit
and Compliance Committee
|
5
|
||||
Compensation
and Nominating Committee
|
6
|
||||
Policies
and Procedures Relating to Nomination of Directors
|
7
|
||||
Processes
and Procedures Relating to Executive Compensation
|
7
|
||||
Independence
of Directors and Nominees
|
9
|
||||
Review
and Approval of and Description of Transactions with Related
Persons
|
10
|
||||
Policies
and Procedures
|
10
|
||||
Transactions
with Related Persons
|
10
|
||||
Shareholder
Communication with Directors
|
11
|
||||
Board
Member Attendance at Annual Meeting
|
11
|
||||
Corporate
Policies
|
11
|
||||
ITEM
1 - ELECTION OF DIRECTORS
|
12
|
||||
Security
Ownership of Directors and Officers
|
12
|
||||
Family
Relationships
|
13
|
||||
NOMINEES
FOR DIRECTOR WHOSE TERMS EXPIRE IN 2012
|
14
|
||||
DIRECTORS
WHOSE TERMS EXPIRE IN 2011
|
15
|
||||
DIRECTORS
WHOSE TERMS EXPIRE IN 2010
|
16
|
||||
ITEM
2 – PROPOSAL TO APPROVE 2009 OFFICER STOCK OPTION PLAN
|
17
|
||||
Purpose
of the Officer Plan
|
17
|
||||
Common
Stock Available
|
17
|
||||
Types
of Awards
|
18
|
||||
Eligibility
for Participation
|
18
|
||||
Option
Agreement
|
18
|
||||
Option
Price
|
18
|
||||
Stock
Holding Period Upon Exercise of Qualified Options
|
19
|
||||
Restrictions
on Issuing Shares
|
19
|
||||
Adjustments
|
19
|
||||
Option
Expiration
|
20
|
Option
Termination
|
20
|
|||
Administration
|
20
|
|||
Officer
Plan Effective Date
|
21
|
|||
Officer
Plan Expiration
|
21
|
|||
Amendment
and Termination of the Officer Plan
|
21
|
|||
Registration
of Common Stock
|
21
|
|||
Initial
Option Grants
|
21
|
|||
Federal
Income Tax Consequences
|
22
|
|||
Resale
of Common Stock by Officer Plan Participants
|
23
|
|||
Change
of Control Provisions
|
23
|
|||
Considerations
For and Against the Proposal
|
24
|
|||
Vote
Required
|
24
|
|||
ITEM
3 - RATIFICATION OF INDEPENDENT REGISTERED PUBLIC ACCOUNTING
FIRM
|
25
|
|||
AUDIT
AND COMPLIANCE COMMITTEE REPORT
|
26
|
|||
Fees
To Arnett & Foster, PLLC
|
26
|
|||
Audit
and Compliance Committee
|
27
|
|||
COMPENSATION
DISCUSSION AND ANALYSIS
|
28
|
|||
Introduction
|
28
|
|||
Overview
of Compensation Philosophy
|
28
|
|||
Setting
Executive Compensation
|
29
|
|||
Plans
Covering All Employees
|
33
|
|||
Potential
Payments Upon Termination or Change of Control
|
33
|
|||
Compensation
of Named Executive Officers
|
39
|
|||
EXECUTIVE
COMPENSATION
|
40
|
|||
Summary
Compensation Table
|
40
|
|||
Grants
of Plan-Based Awards
|
42
|
|||
Outstanding
Equity Awards at December 31, 2008
|
44
|
|||
Options
Exercised and Stock Vested During 2008
|
47
|
|||
Pension
Benefits
|
48
|
|||
Estimated
Payments Upon Termination
|
50
|
|||
Director
Compensation 2008
|
53
|
|||
COMPENSATION
AND NOMINATING COMMITTEE REPORT
|
55
|
|||
Compensation
and Nominating Committee
|
55
|
|||
EXECUTIVE
OFFICERS
|
56
|
|||
PRINCIPAL
SHAREHOLDER
|
57
|
|||
REQUIREMENTS,
INCLUDING DEADLINE FOR SUBMISSION
|
||||
OF
PROXY PROPOSALS, NOMINATION OF DIRECTORS AND
|
||||
OTHER
BUSINESS OF SHAREHOLDERS
|
58
|
|||
Stock
Transfers
|
59
|
|||
ANNUAL
REPORT
|
59
|
|||
FORM
10-K
|
59
|
|||
Appendix
A - 2009 Officer Stock Officer
Plan
|
Name
and Age as of the May 14, 2009,
Meeting
Date
|
Position,
Principal Occupation
Business
Experience and Directorships
|
Amount
of Beneficial Ownership of Shares of Common Stock as of March 6,
2009
|
|
NOMINEES
FOR DIRECTOR WHOSE TERMS EXPIRE IN 2012
|
|||
Shares
|
%
|
||
James
M. Cookman …(55)
|
Director
of Summit Financial Group since 1994. President of Cookman
Insurance Group, Inc.; President of Cookman Realty Group, Inc.;
Secretary/Treasurer of Apex Developers, Inc.; Member of BeaconNet, LLC;
Member of Orchard View Estates, LLC; Member of Highland Estates, LLC; Vice
President of Project Development of U.S. WindForce, LLC; Manager of West
Virginia Land Sales, LLC.
|
20,784(1)
|
*
|
Thomas
J. Hawse, III ..(64)
|
Director
of Summit Financial Group since 1988. President of Hawse Food
Market, Inc.
|
40,259(2)
|
*
|
Gary
L. Hinkle ………(59)
|
Director
of Summit Financial Group since 1993. President of Hinkle
Trucking, Inc., Dettinburn Transport, Inc., Mt. Storm Fuel Corporation and
H. T. Services, Inc.
|
284,430(3)
|
3.71%
|
Gerald
W. Huffman …(64)
|
Director
of Summit Financial Group since 2000. President of Potomac
Trucking & Excavation, Inc., Huffman Logging, Inc. and G&T Repair,
Inc.
|
60,000
|
*
|
H.
Charles Maddy, III..(46)
|
Director
of Summit Financial Group since 1993. President and CEO of
Summit Financial Group since 1994. Co-Chairman of Board of
Directors of Summit Community Bank, a subsidiary of the Company, since
June 2007. Chairman of Board of Directors of Summit Community
Bank from 2002 to 2007. Director of the Federal Home Loan Bank
of Pittsburgh (“FHLB”) since 2002. Vice Chairman of the FHLB
Board.
|
106,008(4)
|
1.38%
|
|
(1)
|
Includes
17,784 shares owned by self-directed 401(k) Retirement
Plan.
|
|
(2)
|
Includes
1,500 shares owned by spouse, 4,109 shares owned by self-directed IRA FBO
spouse, and 500 shares owned by
children.
|
|
(3)
|
Includes
54,745 shares owned by Hinkle Trucking, Inc., 4,800 shares owned by
spouse, and 500 shares owned as Custodian for
grandchild.
|
|
(4)
|
Includes
8,009 shares owned by spouse, 20,767 fully vested shares held in Company’s
ESOP and exercisable stock options for 71,200 shares; 2,768 shares are
pledged as collateral.
|
Name
and Age as of the May 14, 2009,
Meeting
Date
|
Position,
Principal Occupation
Business
Experience and Directorships
|
Amount
of Beneficial Ownership of Shares of Common Stock as of March 6,
2009
|
|
DIRECTORS
WHOSE TERMS EXPIRE IN 2011
|
|||
Shares
|
%
|
||
Frank
A. Baer, III …..(48)
|
Director
of Summit Financial Group since 1998. CEO of Commercial
Insurance Services, an insurance brokerage firm.
|
25,519(1)
|
*
|
Patrick
N. Frye ……..(50)
|
Director
of Summit Financial Group since 2000. Senior Vice President and
Chief Credit Officer of Summit Financial Group since December
2003. President and CEO of Summit Community Bank, a subsidiary
of the Company, from 1998 to 2004.
|
41,466(2)
|
*
|
Duke
A. McDaniel ….(70)
|
Director
of Summit Financial Group since 2000. Attorney at
Law.
|
39,524(3)
|
*
|
Ronald
F. Miller ……(65)
|
Director
of Summit Financial Group since 1998. President and CEO of
Summit Community Bank, a subsidiary of the Company, since
1998.
|
49,647(4)
|
*
|
G.
R. Ours, Jr. ……….(77)
|
Director
of Summit Financial Group and Vice Chairman of the Board since
2000. Retired President of Petersburg Oil
Co. Director of Summit Community Bank, subsidiary of the
Company, since 1974 and Chairman of the Board from 1995 to
2002.
|
231,500(5)
|
3.02%
|
(1)
|
Includes
592 shares owned by minor children.
|
(2)
|
Includes
5,074 fully vested shares held in Company’s ESOP and exercisable stock
options for 28,400 shares.
|
(3)
|
Includes
30,176 shares that are pledged as
collateral.
|
(4)
|
Includes
6,777 fully vested shares held in Company’s ESOP and exercisable stock
options for 34,400 shares.
|
(5)
|
Includes
21,000 shares owned by spouse and 80,000 shares owned by children for whom
director has continuous voting authority until
rescinded.
|
Name
and Age as of the May 14, 2009,
Meeting
Date
|
Position,
Principal Occupation
Business
Experience and Directorships
|
Amount
of Beneficial Ownership of Shares of Common Stock as of March 6,
2009
|
||
DIRECTORS
WHOSE TERMS EXPIRE IN 2010
|
||||
Shares
|
%
|
|||
Oscar
M. Bean ……..…(58)
|
Director
of Summit Financial Group since 1987, Chairman of the Board since
1995. Managing partner of Bean & Bean, Attorneys at
Law.
|
71,093(1)
|
*
|
|
Dewey
F. Bensenhaver. (62)
|
Director
of Summit Financial Group since 2000. Physician in private
practice; Owner of farming operation.
|
49,040(2)
|
*
|
|
John
W. Crites ……..…(68)
|
Director
of Summit Financial Group since 1989. Chairman of Allegheny
Wood Products, Inc.; partner in Allegheny Dimension, LLC; and principal
stockholder of KJV Aviation, Inc.
|
548,816
|
7.16%
|
|
James
P. Geary, II ..…..(53)
|
Director
of Summit Financial Group since 2007. Partner of the law firm
of Geary & Geary.
|
12,628(3)
|
*
|
|
Phoebe
F. Heishman ....(68)
|
Director
of Summit Financial Group since 1987, Secretary since
1995. Publisher and Editor of The Moorefield
Examiner.
|
93,520(4)
|
1.22%
|
|
Charles
S. Piccirillo …..(54)
|
Director
of Summit Financial Group since 1998. Member in the law firm of
Shaffer & Shaffer, PLLC; Partner, Lawoff Associates; President, Auggus
Enterprises, Inc.
|
21,978(5)
|
*
|
(1)
|
Includes
4,850 shares owned by spouse, 2,340 shares owned by
children.
|
(2)
|
Includes
4,769 shares owned by spouse, 13,544 shares owned by minor children, and
1,876 shares owned as a custodian for minor
children.
|
(3)
|
Includes
136 shares owned as custodian for minor
child.
|
(4)
|
Includes
1,760 shares owned by spouse and 20,135 shares owned by children for whom
she has a power of attorney; 10,392 shares are pledged as
collateral.
|
(5)
|
Includes
409 shares owned by spouse.
|
|
*
Indicates director owns less than 1% of the Company’s Common
Stock.
|
2008
|
2007
|
|||||||
Audit
Fees(1)
|
$ | 199,000 | $ | 173,670 | ||||
Audit-Related
Fees(2)
|
$ | 36,000 | 36,000 | |||||
Tax
Fees(3)
|
$ | 20,143 | 15,445 | |||||
All
Other Fees(4)
|
$ | 23,300 | 4,650 | |||||
Total
Fees
|
$ | 278,443 | $ | 229,765 |
|
•
|
Any
proposed services that would result in fees exceeding 5% of the total
audit fees require specific pre-approval by the Audit and Compliance
Committee.
|
|
•
|
Any
proposed services that would result in fees of less than 5% of the total
audit fees may be commenced prior to obtaining pre-approval of the Audit
and Compliance Committee. However, before any substantial work is
completed, Arnett & Foster, PLLC must obtain the approval of such
services from the Chairman of the Audit and Compliance
Committee.
|
H. Charles Maddy,
III
|
President
and Chief Executive Officer
|
Robert S.
Tissue
|
Senior
Vice President and Chief Financial Officer
|
Patrick N.
Frye
|
Senior
Vice President and Chief Credit Officer
|
C. David
Robertson
|
Co-Chairman
of the Board of Summit Community Bank
|
Ronald F.
Miller
|
President
of Summit Community Bank
|
Name
and Principal Position
|
Year
|
Salary
($)
|
Bonus ($)
|
Stock
Awards
($)
|
Option
Awards
($)
|
Non-Equity
Incentive
Plan
Compensation(1)
($)
|
Non-
qualified
Deferred
Compen-
sation
Earnings(2)
($)
|
All
Other
Compen-
sation(3)
($)
|
Total
($)
|
H. Charles Maddy,
III, President and Chief Executive Officer – Summit
Financial
Group
|
2008
2007
2006
|
$397,500
$387,500
$375,000
|
-
|
-
|
-
|
$
47,643
$
91,822
$
58,786
|
$
29,459
$
19,962
$
15,646
|
$
39,588
$
44,292
$
42,500
|
$
514,190
$543,576
$491,932
|
Robert
S. Tissue
Senior
Vice President
and
Chief Financial
Officer
– Summit
Financial
Group
|
2008
2007
2006
|
$181,000
$166,000
$155,000
|
-
|
-
|
-
|
$
32,397
$
62,439
$34,836
|
$
10,124
$
6,563
$
4,840
|
$
19,910
$
17,983
$
17,050
|
$243,431
$252,985
$211,726
|
Patrick
N. Frye
Senior
Vice President
and
Chief Credit
Officer
– Summit
Financial
Group
|
2008
2007
2006
|
$181,000
$166,000
$160,000
|
-
|
-
|
-
|
$
32,397
$
62,439
$
34,836
|
$
14,763
$
9,660
$
7,444
|
$
30,910
$
28,135
$
28,850
|
$259,070
$266,234
$231,130
|
C.
David Robertson
Co
Chairman of the
Board
of Directors –
Summit
Community
Bank
|
2008
2007
2006
|
$190,000
$183,900
$177,000
|
-
|
-
|
-
|
$ -
$105,847
$
75,000
|
$
94,241
$
54,663
$
41,878
|
$
37,815
$
37,005
$
37,401
|
$322,056
$381,415
$331,279
|
Ronald
F. Miller
President
and Chief
Executive
Officer –
Summit
Community
Bank
|
2008
2007
2006
|
$190,000
$183,900
$177,000
|
-
|
-
|
-
|
$ -
$105,847
$134,147
|
$
91,254
$
53,449
$
41,187
|
$
31,392
$
30,479
$
30,720
|
$312,646
$373,675
$383,054
|
(1)
|
The
amounts in this column relate to awards granted under the Company’s
Incentive Compensation Plans. The plans and awards are discussed in the
Compensation Discussion and Analysis section and in
the
|
|
(2)
|
The
amounts in this column represent the increase in the actuarial net present
value of all future retirement benefits under the Executive Salary
Continuation Agreements. The net present value of the retirement benefits
used to calculate the net change in benefits were determined using the
same assumptions used to determine our retirement obligations and expense
for financial statement purposes. Additional information about our
Executive Salary Continuation Agreements is included under the heading
“Pension Benefits.” We have not provided above-market or preferential
earnings on any nonqualified deferred compensation and, accordingly, no
such amounts are reflected above.
|
|
(3)
|
This
amount includes payments made to the Company’s 401(k) Profit Sharing Plan
and ESOP on behalf of Mr. Maddy ($28,338), Mr. Robertson
($20,900), Mr. Frye ($19,910), Mr. Miller ($20,267), and Mr. Tissue
($19,910). The amount also includes fees paid to Mr. Maddy
($11,250), Mr. Robertson ($5,750), Mr. Frye ($11,000), and
Mr. Miller ($11,125) as members of the Company’s and its subsidiary banks’
Boards of Directors. This amount also includes perquisites and
personal benefits of $11,165 for Mr. Robertson, which includes the
incremental cost of personal use of company provided automobile, country
club membership dues, premium value of split dollar life insurance under
executive salary continuation agreement, and personal executive and
spousal expenses while accompanying executive on business
travel. No other executives received perquisites in excess of
$10,000.
|
Name
|
Grant
Date(1)
|
Estimated
Future Payouts Under Non-Equity Incentive Plan Awards(2)
|
Estimated
Future
Payouts
Under Equity
Incentive
Plan Awards
|
All
Other
Option
Awards:
Number
of
Shares
of
Stock
or
Units
(#)
|
All
Other Option Awards: Number
Of
Securities
Under-lying Options
(#)
|
Exercise
or Base Price of Option Awards ($/Sh)
|
Grant
Date Fair Value of Stock and Option Awards
|
||||
Threshold
($)(3)
|
Target
($)(4)
|
Maxi-
mum
($)(5)
|
Thresh-old
($)
|
Target
($)
|
Maxi-
Mum
($)
|
||||||
H.
Charles Maddy, III
|
12/14/07
|
$94,000
|
$197,000
|
N/A
|
-
|
-
|
-
|
-
|
-
|
-
|
-
|
Robert
S. Tissue
|
12/14/07
|
$64,000
|
$134,000
|
N/A
|
-
|
-
|
-
|
-
|
-
|
-
|
-
|
Patrick
N. Frye
|
12/14/07
|
$64,000
|
$134,000
|
N/A
|
-
|
-
|
-
|
-
|
-
|
-
|
-
|
|
(1)
|
The
Company annually adopts an Incentive Compensation Plan for the Company and
the subsidiary bank and Alternative Incentive Plans for the subsidiary
bank. On December 14, 2007, the Company adopted the plans for
2008 and set the goals that were needed to be achieved in order for the
Company’s named executive officers to be eligible for incentive
compensation for 2008.
|
|
(2)
|
For
2008, all bonuses under the Incentive Compensation Plans were based on a
formula which primarily considered the return on average equity of the
Company for each quarter. In estimating the future payouts
under the Incentive Compensation Plan for purposes of the disclosures in
the above table, the Company assumed that the average equity (used in the
calculation for determining return on average equity of the Company) for
2008 equals equity at December 31, 2007. With respect to the
targets established under the Incentive Compensation Plan applicable to
each named executive officer except Mr. Miller and Mr. Robertson, the
Company believes that it is moderately difficult for the executive and the
Company to achieve the lower target levels and very difficult for the
executive and the Company to achieve the higher target
levels.
|
|
(3)
|
The
amounts in the column labeled “threshold” are calculated using the minimum
return on equity for the Company that must be reached in order for each
named executive officer to receive compensation under the applicable
plan. The amounts in the column assume that the minimum return
on average equity is satisfied for each of the four quarters in the
year. Because the incentive compensation is paid on a quarterly
basis based on the return on average equity of the Company for each
quarter, if the Company does not meet the minimum return on average equity
for any quarter, then the threshold amount of incentive compensation will
be less than the amount disclosed in the
column.
|
|
(4)
|
The
amounts in the column labeled “target” are calculated using the budgeted
return on equity for the Company, as applicable to each named executive
officer.
|
|
(5)
|
The
Incentive Compensation Plans have no proscribed maximum. After
the Company reaches a minimum return on equity, the annual incentive
payment to each named executive officer is based on a percentage of
earnings over a certain amount.
|
Estimated
Future Payouts Under Alternative Incentive Plans
|
||||
Threshold
($)
|
Target
($)
|
|||
Name
|
Grant
Date
|
Maximum
($)
|
||
C.
David Robertson
|
12/14/07
|
$80,000
|
$80,000
|
$235,000
|
Ronald
F. Miller
|
12/14/07
|
$80,000
|
$80,000
|
$235,000
|
Option
Awards
|
Stock
Awards
|
||||||||
Number
of
Securities
Underlying
Unexercised
Options
(#)
Exercisable
|
Number
of
Securities
Underlying
Unexercised
Options
(#)
Unexercisable
|
Equity
Incentive
Plan
Awards:
Number
of
Securities
Underlying
Unexercised
Unearned
Options
(#)
|
Option
Exercise
Price
|
Option
Expiration
Date
|
Number
of
Shares
Or
Units
of
Stock
That
Have
Not
Vested
(#)
|
Market
Value
of
Shares
or
Units
of
Stock
That
Have
Not
Vested
(#)
|
Equity
Incentive
Plan
Awards:
Number
of
Unearned
Shares,
Units
or
Other
Rights
That
Have
Not
Vested
(#)
|
Equity
Incentive
Plan
Awards:
Market
or
Payout
Value
of
Unearned
Shares,
Units
or
Other
Rights
That
Have
Not
Vested
|
|
H.
Charles Maddy, III
|
4,800
4,800
4,800
1,600
1,600
1,600
1,600
1,200
1,200
1,200
1,200
1,200
1,400
1,400
1,400
1,400
1,400
2,400
2,400
2,400
2,400
2,400
2,400
2,400
2,400
2,400
2,400
15,000
|
$
5.21
$
5.21
$
5.21
$
4.63
$
4.63
$
4.63
$
4.63
$
5.95
$
5.95
$
5.95
$
5.95
$
5.95
$
9.49
$
9.49
$
9.49
$
9.49
$
9.49
$
17.79
$
17.79
$
17.79
$
17.79
$
17.79
$
25.93
$
25.93
$
25.93
$
25.93
$
25.93
$
24.44
|
02/26/2011
02/26/2012
02/26/2013
02/26/2011
02/26/2012
02/26/2013
02/26/2014
10/26/2012
10/26/2013
10/26/2014
10/26/2015
10/26/2016
12/06/2013
12/06/2014
12/06/2015
12/06/2016
12/06/2017
12/12/2014
12/12/2015
12/12/2016
12/12/2017
12/12/2018
12/07/2015
12/07/2016
12/07/2017
12/07/2018
12/07/2019
12/06/2015
|
||||||
Robert
S. Tissue
|
4,800
4,800
4,800
800
800
800
800
800
800
800
800
800
880
|
$
5.21
$
5.21
$
5.21
$
4.63
$
4.63
$
4.63
$
4.63
$
5.95
$
5.95
$
5.95
$
5.95
$
5.95
$
9.49
|
02/26/2011
02/26/2012
02/26/2013
02/26/2011
02/26/2012
02/26/2013
02/26/2014
10/26/2012
10/26/2013
10/26/2014
10/26/2015
10/26/2016
12/06/2013
|
Option
Awards
|
Stock
Awards
|
||||||||
Number
of
Securities
Underlying
Unexercised
Options
(#)
Exercisable
|
Number
of
Securities
Underlying
Unexercised
Options
(#)
Unexercisable
|
Equity
Incentive
Plan
Awards:
Number
of
Securities
Underlying
Unexercised
Unearned
Options
(#)
|
Option
Exercise
Price
|
Option
Expiration
Date
|
Number
of
Shares
Or
Units
of
Stock
That
Have
Not
Vested
(#)
|
Market
Value
of
Shares
or
Units
of
Stock
That
Have
Not
Vested
(#)
|
Equity
Incentive
Plan
Awards:
Number
of
Unearned
Shares,
Units
or
Other
Rights
That
Have
Not
Vested
(#)
|
Equity
Incentive
Plan
Awards:
Market
or
Payout
Value
of
Unearned
Shares,
Units
or
Other
Rights
That
Have
Not
Vested
|
|
Robert
S. Tissue (continued)
|
880
880
880
880
1,400
1,400
1,400
1,400
1,400
1,600
1,600
1,600
1,600
1,600
10,000
|
$
9.49
$
9.49
$
9.49
$
9.49
$
17.79
$
17.79
$
17.79
$
17.79
$
17.79
$
25.93
$
25.93
$
25.93
$
25.93
$
25.93
$
24.44
|
12/06/2014
12/06/2015
12/06/2016
12/06/2017
12/12/2014
12/12/2015
12/12/2016
12/12/2017
12/12/2018
12/07/2015
12/07/2016
12/07/2017
12/07/2018
12/07/2019
12/06/2015
|
||||||
Patrick
N. Frye
|
880
880
880
880
880
1,200
1,200
1,200
1,200
1,200
1,600
1,600
1,600
1,600
1,600
10,000
|
$
9.49
$
9.49
$
9.49
$
9.49
$
9.49
$
17.79
$
17.79
$
17.79
$
17.79
$
17.79
$
25.93
$
25.93
$
25.93
$
25.93
$
25.93
$
24.44
|
12/06/2013
12/06/2014
12/06/2015
12/06/2016
12/06/2017
12/12/2014
12/12/2015
12/12/2016
12/12/2017
12/12/2018
12/07/2015
12/07/2016
12/07/2017
12/07/2018
12/07/2019
12/06/2015
|
||||||
C.
David Robertson
|
880
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
6,000
|
$
9.49
$
17.79
$
17.79
$
17.79
$
17.79
$
17.79
$
25.93
$
25.93
$
25.93
$
25.93
$
25.93
$
24.44
|
12/06/2017
12/12/2014
12/12/2015
12/12/2016
12/12/2017
12/12/2018
12/07/2015
12/07/2016
12/07/2017
12/07/2018
12/07/2019
12/06/2015
|
||||||
Ronald
F. Miller
|
1,600
1,600
1,600
|
$
5.21
$
5.21
$
5.21
|
02/26/2009
02/16/2010
02/26/2011
|
Option
Awards
|
Stock
Awards
|
||||||||
Number
of
Securities
Underlying
Unexercised
Options
(#)
Exercisable
|
Number
of
Securities
Underlying
Unexercised
Options
(#)
Unexercisable
|
Equity
Incentive
Plan
Awards:
Number
of
Securities
Underlying
Unexercised
Unearned
Options
(#)
|
Option
Exercise
Price
|
Option
Expiration
Date
|
Number
of
Shares
Or
Units
of
Stock
That
Have
Not
Vested
(#)
|
Market
Value
of
Shares
or
Units
of
Stock
That
Have
Not
Vested
(#)
|
Equity
Incentive
Plan
Awards:
Number
of
Unearned
Shares,
Units
or
Other
Rights
That
Have
Not
Vested
(#)
|
Equity
Incentive
Plan
Awards:
Market
or
Payout
Value
of
Unearned
Shares,
Units
or
Other
Rights
That
Have
Not
Vested
|
|
Ronald
F. Miller
(continued)
|
1,600
1,600
800
800
800
800
800
880
880
880
880
880
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
1,200
6,000
|
$
5.21
$
5.21
$
5.95
$
5.95
$
5.95
$
5.95
$
5.95
$
9.49
$
9.49
$
9.49
$
9.49
$
9.49
$
17.79
$
17.79
$
17.79
$
17.79
$
17.79
$
25.93
$
25.93
$
25.93
$
25.93
$
25.93
$
24.44
|
02/26/2012
02/26/2013
10/26/2012
10/26/2013
10/26/2014
10/26/2015
10/26/2016
12/06/2013
12/06/2014
12/06/2015
12/06/2016
12/06/2017
12/12/2014
12/12/2015
12/12/2016
12/12/2017
12/12/2018
12/07/2015
12/07/2016
12/07/2017
12/07/2018
12/07/2019
12/06/2015
|
Option
Awards
|
Stock
Awards
|
|||
Name
|
Number
of
Shares
Acquired
on
Exercise
(#)
|
Value
Realized
on
Exercise
($)(1)
|
Number
of
Shares
Acquired
on
Vesting
(#)
|
Value
Realized
on
Vesting
($)
|
H.
Charles Maddy, III
|
1,600
|
$
12,592
|
-
|
-
|
Robert
S. Tissue
|
-
|
-
|
-
|
-
|
Patrick
N. Frye
|
-
|
-
|
-
|
-
|
C.
David Robertson
|
-
|
-
|
-
|
-
|
Ronald
F. Miller
|
-
|
-
|
-
|
-
|
|
(1)
|
Value
determined by subtracting the exercise price per share from the market
value per share of our common stock on the date of
exercise.
|
Name
|
Plan
Name
|
Number
of
Years
Credited
Service
(#)(1)
|
Present
Value
of Accumulated Benefit
($)(2)
|
Payments
During
Last
Fiscal Year
($)
|
H.
Charles Maddy, III
|
Executive
Salary Continuation Agreement
|
9
|
$218,000
|
|
Robert
S. Tissue
|
Executive
Salary Continuation Agreement
|
6
|
$95,000
|
|
Patrick
N. Frye
|
Executive
Salary Continuation Agreement
|
6
|
$148,000
|
|
C.
David Robertson
|
Executive
Salary Continuation Agreement
|
8
|
$334,000
|
|
Ronald
F. Miller
|
Executive
Salary Continuation Agreement
|
8
|
$332,000
|
Estimated
Payments upon Termination Due to:
|
||||||
Voluntary
|
Termination
|
Termination
|
Change
in
|
|||
Resignation
|
for
Good
|
Not
For Good
|
Disability
|
Company
|
||
Name
|
(a)
|
Cause
(b)
|
Cause
(c)
|
Death
(d)
|
(e)
|
Control
(f)
|
H.
Charles Maddy, III
|
$ 204,000
|
$ -
|
$
999,000
|
$2,461,000
|
$1,397,000
|
$1,471,000
|
Robert
S. Tissue
|
$ 81,000
|
$ -
|
$
290,000
|
$1,080,000
|
$ 81,000
|
$ 671,000
|
Patrick
N. Frye
|
$ 110,000
|
$ -
|
$
324,000
|
$1,223,000
|
$ 110,000
|
$ 940,000
|
C.
David Robertson
|
$ 329,000
|
$ -
|
$
614,000
|
$ 687,000
|
$ 329,000
|
$ 443,000
|
Ronald
F. Miller
|
$ 329,000
|
$ -
|
$
614,000
|
$ 737,000
|
$ 329,000
|
$ 453,000
|
|
(a)
|
Amounts
payable upon voluntary resignation consist of installment payments
commencing at normal retirement
age.
|
|
(b)
|
With
respect to Mr. Maddy, above illustration of termination for good cause
assumes an act of “gross negligence”. In the event of an act of
“simple negligence”, Mr. Maddy would receive 1 times his current annual
base salary ($397,500).
|
|
(c)
|
In
the event of termination not for good cause, each NEO receives a lump sum
payment equal to the current present value of their respective vested
benefit under the executive salary continuation agreements. In addition,
Mr. Maddy would receive a payment equal to 2 times his current base
salary. Mr. Tissue and Mr. Frye would receive a payment equal to the
greater of one year’s base salary or the total base salary for the
remainder of their respective employment agreements.
Mr. Robertson and Mr. Miller would receive a payment equal to
the greater of 6 months of their base salary or the total base salary for
the remainder of their respective employment agreements. Mr. Tissue
and Mr. Frye also receive their Company automobile. Conditions and
obligations to the receipt of payments not for good cause are described in
the Compensation Discussion and Analysis, which begins on page
28.
|
|
(d)
|
Upon
death, each NEO’s designated beneficiary would receive the NEO’s
respective split dollar life insurance death benefit and a lump sum
payment equal to the current present value of their vested benefit under
the executive salary continuation agreements. In addition, Mr.
Maddy’s designated beneficiary would receive 3 times his current annual
base salary and his family would receive continuation of their health
insurance coverage benefits on the same terms as they previously received
for 1 year.
|
|
(e)
|
With
respect to termination payments made in the event of disability, Mr. Maddy
would receive 3 times his current annual base salary plus a lump sum
payment equal to the current present value of his vested benefit under his
executive salary continuation agreement. Conditions and obligations to the
receipt of this payment are described in
the
|
|
(f)
|
Illustration
of payments in the event of termination due to a change in Company control
assumes a scenario whereby the maximum estimated potential payments with
respect to each NEO are payable. Such payments would consist
of:
|
Estimated
Payments upon Termination in Event of a Change in Company
Control
|
|||||||
Name
|
Severance
|
Value
of
Accelerated
Vesting
of
Stock
Options
|
Present
Value of
Accelerated
Benefits
under Salary Continuation Agreements
|
Continuation
of
Health
Insurance
Benefits
(1)
|
Value
of
Company
Automobile
|
Estimated
Tax
Gross
Up
(2)
|
Total
|
H.
Charles Maddy, III (3)
|
$
1,193,000
|
$
-
|
$
250,000
|
$
28,000
|
$
-
|
$
-
|
$
1,471000
|
Robert
S. Tissue (4)
|
$
442,000
|
$
-
|
$
188,000
|
$
13,000
|
$
28,000
|
$
-
|
$ 671,000
|
Patrick
N. Frye (4)
|
$
442,000
|
$
-
|
$
255,000
|
$
14,000
|
$
33,000
|
$
196,000
|
$ 940,000
|
C.
David Robertson (5)
|
$ 360,000
|
$
-
|
$
83,000
|
$
-
|
$
-
|
$
-
|
$ 443,000
|
Ronald
F. Miller (5)
|
$ 360,000
|
$
-
|
$
83,000
|
$
10,000
|
$
-
|
$
-
|
$ 453,000
|
|
(1)
|
In
the event of termination in the event of a change in Company control, each
NEO would receive continuation of their health insurance coverage benefits
on the same terms as they previously received for the following terms:
Mr. Maddy – 3 years; Mr. Tissue and Mr. Frye -- 2 years; and, Mr.
Robertson and Mr. Miller – 18
months.
|
|
(2)
|
The
estimated tax gross up is based on the 20% excise tax, grossed up for
taxes, on the amount of severance and other benefits above each NEO’s
average five-year W-2 earnings multiplied by
2.99.
|
|
(3)
|
There
are five (5) scenarios under which Mr. Maddy may be terminated and paid
severance under his Change in Control Agreement. The amount
disclosed in the severance column in the above table represents the amount
of severance under scenarios one, four and five described below. The
five scenarios are as follows:
|
|
|
• Under
the first scenario, if Mr. Maddy works for the acquiring company for a
period of one year (the “Transition Period”), then upon expiration of the
Transition Period, he is entitled to receive a payment equal to three
times the greater of (a) his Salary (as defined in the Agreement) in
effect immediately prior to the date of consummation of the change of
control or (b) his Salary in effect on the date of termination of his
employment under the Change in Control
Agreement.
|
|
|
• Under
the second scenario, if Mr. Maddy terminates his employment within six
months of a change of control, then he is entitled to a lump sum payment
equal to seventy-five percent (75%) of the greater of (a) his Salary in
effect immediately prior to the date of consummation of the change of
control or (b) his Salary in effect on the date of termination of his
employment under the Change in Control Agreement. The amount of
severance under this scenario is
$298,000.
|
|
|
• Under
the third scenario, if Mr. Maddy terminates his employment after the first
six months following the change of control, but before completion of the
Transition Period, then he is not entitled to a severance payment under
the Change in Control
Agreement.
|
|
|
• Under
the fifth scenario, if Mr. Maddy is terminated as a result of disability
or death, Mr. Maddy is entitled to a payment equal to three times the
greater of (a) his Salary in effect immediately prior to the date of
consummation of a change of control or (b) his Salary in effect on the
date of termination of his employment under the Change in Control
Agreement.
|
|
(4)
|
There
are two (2) scenarios under which Messrs. Tissue and Frye may be
terminated and paid severance under the change of control provisions in
each of their Employment Agreements. The two scenarios are as
follows:
|
|
|
• If
Messrs. Frye or Tissue are terminated for Good Reason (as defined in the
Employment Agreement) or are terminated under circumstances constituting
Wrongful Termination (as defined in the Employment Agreement), then the
terminated executive officer is entitled to a payment equal to his Salary
(as defined in the Employment Agreement) multiplied by the number of
months between the effective date of termination and the date that is
twenty four (24) months after the date of consummation of change of
control, provided in no event shall the executive officer receive a lump
sum payment that is less than 100% of his Salary. The amount in the
severance column in the above table represents the severance amount under
this scenario.
|
|
|
• If
Messrs. Frye and Tissue terminate within six months of a change of
control, the terminated executive officer is entitled to a lump sum
payment equal to seventy-five percent (75%) of his Salary in effect
immediately prior to the date of consummation of the Change of Control (as
defined in the Employment Agreement). The amount of severance under
this scenario is $166,000 for both Mr. Tissue and Mr.
Frye.
|
|
(5)
|
If
Messrs. Robertson and Miller employment are involuntarily terminated or
they voluntarily terminate their employment for the reasons described in
the Compensation Discussion and Analysis, which begins on page 28, then
they are entitled to severance equal to their monthly base salary in
effect on either (i) the date of termination; or (ii) the date immediately
preceding the change of control, whichever is higher, multiplied by the
number of full months between the date of termination and the date that is
eighteen (18) months after the date of consummation of the change of
control.
|
Name
|
Fees
Earned or Paid in Cash ($)(1)
|
Stock
Awards ($)
|
Option
Awards ($)
|
Non-Equity
Incentive Plan Compensation ($)
|
Change
in Pension Value and Nonqualified Deferred Compensation
Earnings(2)
|
All
Other Compensation (see attachment) ($) (3)
|
Total
($)
|
Frank
A. Baer, III
|
$ 9,400
|
-
|
-
|
-
|
$ -
|
$ 9,400
|
|
Oscar
M. Bean
|
$ 37,875
|
-
|
-
|
-
|
$ -
|
$ 37,875
|
|
Dewey
F. Bensenhaver
|
$ 14,350
|
-
|
-
|
-
|
$ -
|
$ 14,350
|
|
James
M. Cookman
|
$ 12,250
|
-
|
-
|
-
|
$ -
|
$ 12,250
|
|
John
W. Crites
|
$ 18,625
|
-
|
-
|
-
|
$ -
|
$ 18,625
|
|
James
P. Geary, II
|
$ 16,575
|
-
|
-
|
-
|
$ -
|
$ 16,575
|
|
Thomas
J. Hawse, III
|
$ 18,025
|
-
|
-
|
-
|
$ -
|
$ 18,025
|
|
Phoebe
F. Heishman
|
$ 14,875
|
-
|
-
|
-
|
$ -
|
$ 14,875
|
|
Gary
L. Hinkle
|
$ 18,975
|
-
|
-
|
-
|
$ -
|
$ 18,975
|
|
Gerald
W. Huffman
|
$ 15,250
|
-
|
-
|
-
|
$ -
|
$ 15,250
|
|
Duke
A. McDaniel
|
$ 12,400
|
-
|
-
|
-
|
$ -
|
$ 12,400
|
|
G.
R. Ours, Jr.
|
$ 12,900
|
-
|
-
|
-
|
$ -
|
$ 12,900
|
|
Charles
S. Piccirillo
|
$ 16,800
|
-
|
-
|
-
|
$ -
|
$ 16,800
|
|
(1)
|
Directors
of the Company received $1,100 per board meeting attended in
2008. Non-employee Directors of the Company who serve on the
Company’s Audit and Compliance Committee and Compensation and Nominating
Committee received $750 for each meeting attended. Non-employee
Directors serving on other Company Committees received $150 per committee
meeting attended.
|
(2)
|
Pursuant
to the Summit Directors’ Deferral Plan, the Company’s Directors may elect
to defer their retainer, meeting and committee fees earned. The
Company invests amounts equating to the deferrals of each participating
director in phantom investments in various mutual funds and Company
stock. Benefits payable to participant directors at retirement
under the Plan will equate to the then current value of the individual
investments. The Company’s subsidiaries have similar deferral
plans for their directors.
|
(3)
|
Certain
members of the Company’s Board of Directors receive health insurance
coverage under the Company’s health insurance plan. This
benefit is only available for directors originally elected to the Board
prior to 1994. For those still receiving health insurance
coverage, such coverage will be eliminated upon their
retirement. The amount of the coverage provided did not exceed
$10,000 for any one director.
|
Name
and Age as of the May 14, 2009
Meeting
Date
|
Position,
Principal Occupation and
Business
Experience
|
Amount
of Beneficial Ownership of Shares of Common Stock as of March 6,
2009
|
||
Shares
|
%
|
|||
H.
Charles Maddy III...(46)
|
Director
of Summit Financial Group since 1993. President and CEO of
Summit Financial Group since 1994. Co-Chairman of Board of
Directors of Summit Community Bank, a subsidiary of the Company, since
June 2007. Chairman of Board of Directors of Summit Community
Bank from 2002 to 2007. Director of the Federal Home Loan Bank
of Pittsburgh (“FHLB”) since 2002, Vice Chairman of the FHLB
Board.
|
106,008(1)
|
1.38%
|
|
Robert
S. Tissue …….(45)
|
Senior
Vice President and Chief Financial Officer of Summit Financial Group since
1998.
|
72,357(2)
|
*
|
|
Patrick
N. Frye ……..(50)
|
Director
of Summit Financial Group since 2000. Senior Vice President and
Chief Credit Officer of Summit Financial Group since December
2003. President and CEO of Summit Community Bank, a subsidiary
of the Company, from 1998 to 2004.
|
41,466(3)
|
*
|
|
C.
David Robertson …(65)
|
Co-Chairman
of Summit Community Bank Board of Directors since June
2007. President and CEO of Summit Community Bank, a subsidiary
of the Company, from February 1999 to June 2007.
|
46,364(4)
|
*
|
|
Ronald
F. Miller ……(65)
|
Director
of Summit Financial Group since 1998. President and CEO of
Summit Community Bank, a subsidiary of the Company, since
1998.
|
49,647(5)
|
*
|
|
Scott
C. Jennings ……(47)
|
Senior
Vice President and Chief Operating Officer of Summit Financial Group since
2000.
|
44,144(6)
|
*
|
|
Douglas
T. Mitchell …(45)
|
Senior
Vice President and Chief Banking Officer of Summit Financial Group since
September 2005. Senior Vice President of SunTrust Bank
2002-2005. Area Vice President of Chevy Chase Bank
2000-2002.
|
14,454(7)
|
*
|
|
(1)
|
Includes
8,009 shares owned by spouse, 20,767 fully vested shares held in Company’s
ESOP and exercisable stock options for 71,200 shares; 2,768 shares are
pledged as collateral.
|
|
(2)
|
Includes
4,939 fully vested shares held in Company’s ESOP and exercisable stock
options for 51,000 shares.
|
|
(3)
|
Includes
5,074 fully vested shares held in Company’s ESOP and exercisable stock
options for 28,400.
|
|
(4)
|
Includes
1,670 shares owned by spouse, 5,814 fully vested shares held in Company’s
ESOP and exercisable stock options for 18,880
shares.
|
|
(5)
|
Includes
6,777 fully vested shares held in Company’s ESOP and exercisable stock
options for 34,400 shares.
|
|
(6)
|
Includes
10,542 fully vested shares held in Company’s ESOP and exercisable stock
options for 33,400 shares.
|
|
(7)
|
Includes
454 fully vested Shares held in Company’s ESOP and exercisable stock
options for 10,000 shares.
|
Title of Class
|
Name
and Address
of Beneficial Owner
|
Amount
and Nature of Beneficial
Ownership
|
% of Class
|
Common
Stock
|
John
W. Crites
PO
Box 867
Petersburg,
WV 26847
|
548,816(1)
|
7.16%
|
1.
|
PURPOSE OF
PLAN. The purpose of this 2009 Officer Stock Option Plan
(“Plan”) is to further the success of the Corporation and its subsidiaries
by making stock of the Corporation available for purchase by officers of
the Corporation or its subsidiaries through stock option
grants. The Plan provides an additional incentive to such
officers to continue in the Corporation’s service and give them a greater
interest as stockholders in the success of the
Corporation.
|
2.
|
REFERENCE, CONSTRUCTION, AND
DEFINITIONS. Unless otherwise indicated, all references
made in this Plan shall be to articles, sections and subsections of this
Plan. The provisions of the Plan are intended to satisfy the
requirements of Section 16(b) of the Securities Exchange Act of 1934, and
shall be interpreted in a manner consistent with the requirements thereof,
as now or hereafter construed, interpreted, and applied by regulations,
rulings, and cases. The Plan is also designated so that options
granted hereunder intended to comply with the requirements for
“performance-based” compensation under Section 162(m) of the Code may
comply with such requirements. The creation and implementation
of the Plan shall not diminish or prejudice other compensation plans or
programs approved from time to time by the Board. This Plan
shall be construed in accordance with the laws of the state of West
Virginia. The headings and subheadings in this Plan have been
inserted for convenience of reference only and are to be ignored in
construction of the provision of this Plan. In the construction
of this Plan, the masculine shall include the feminine and singular the
plural, wherever appropriate. The following terms shall have
the meanings set forth opposite such
terms:
|
|
(b)
|
“Business
Day” means each Monday, Tuesday, Wednesday, Thursday and Friday on which
the Corporation’s Common Stock is available for purchase or
sale.
|
|
(c)
|
“Change
of Control” means (a) a report is filed with the Securities and Exchange
Commission (the “SEC”) on Schedule 13D or Schedule 14D-1 (or any successor
schedule, form or report), each as promulgated pursuant to the Exchange
Act, disclosing that any “person”, as such term is used in Section 13(d)
and Section 14(d)(2) of the Exchange Act, other than the company or any
company employee benefit plan, is or has become a beneficial owner,
directly or indirectly, of securities of the Company representing
twenty-five percent (25%) or more of the combined voting power of the
Company’s then outstanding securities; (b) the Company files a report or
proxy statement with the SEC pursuant to the Exchange Act disclosing in
response to Item 1 of Form 8-K thereunder or Item 6(e) of Schedule 14A
thereunder that a Change of Control of the Company has or may have
occurred or will or may occur in the future pursuant to any then-existing
contract or transaction; (c) the Company is merged or consolidated with
another corporation and, as a result thereof, securities representing less
than fifty percent (50%) of the combined voting power of the surviving or
resulting corporation’s securities (or of the securities of a parent
corporation in case of a merger in which the surviving or resulting
corporation becomes a wholly owned subsidiary of the parent corporation)
are owned in the aggregate by holders of the Company’s securities
immediately prior to such merger or consolidation; (d) all or
substantially all of the assets of the Company are
sold
|
|
(d)
|
“Code”
means the Internal Revenue Code of 1986, as amended from time to
time.
|
|
(e)
|
“Committee”
means the Committee of the Board appointed by the Board to administer the
Plan as constituted from time to time in accordance with Section 4(a);
provided, however, that if the Committee shall not be in existence, the
term “Committee” shall mean the
Board.
|
|
(f)
|
“Common
Stock” means the common stock ($2.50 par value) of the
Corporation.
|
|
(g)
|
“Corporation”
means Summit Financial Group, Inc., a West Virginia banking
corporation.
|
|
(h)
|
“Date
of Grant” means the date on which an option is granted under the
Plan.
|
|
(i)
|
“Effective
Date” means the date on which the Plan is approved and adopted by the
shareholders of the Corporation.
|
|
(j)
|
“Fair
Market Value” means (i) if the Common Stock is listed on an established
securities exchange, the value per share shall be based on the arithmetic
mean of its closing prices reported on such exchange at the close of
business for the last five (5) most recent Business Days on which the
Common Stock traded prior to the date of grant; provided however, if the
Common Stock did not trade for five (5) Business Days during the
continuous thirty (30) day period immediately prior to the date of grant,
then the Fair Market Value shall be the arithmetic mean of the closing
prices reported on such exchange at the close of business for the Business
Days on which the common stock traded during said thirty (30) day period
or if the Common Stock did not trade during said thirty (30) day period,
then the Fair Market Value shall equal the closing price reported on such
exchange at the close of business on the last trading day before the date
of the grant; (ii) if the Common Stock is not listed on any United States
securities exchange but is traded on any formal over-the-counter quotation
system which reports quotations from more than one broker or dealer in the
United States, the value per share shall be based on the simple average of
the closing prices reported on the last five (5) Business Days on which
the Common Stock traded prior to the date of grant provided however, if
the Common Stock did not trade for five (5) Business Days during a
continuous thirty (30) day period immediately prior to the date of grant,
then the Fair Market Value shall be the arithmetic mean of the closing
prices reported on such exchange at the close of business for the Business
Days on which the common stock traded during said thirty (30) day period
or if the Common Stock did not trade during said thirty (30) day period,
then the
|
|
(k)
|
“Non
Qualified Stock Option” means an Option which is not of the type described
in Section 422(b) or 423(b) of the
Code.
|
|
(l)
|
“Option”
means an option to purchase a share or shares of the Corporation’s par
value Common Stock.
|
|
(m)
|
“Option
Agreement” means the written agreement to be entered into by the
Corporation and the Participant, as provided in Section 6
hereof.
|
|
(n)
|
“Participant”
means any officer of the Corporation or its subsidiaries designated by the
Committee and approved by the Board to receive a stock option grant
pursuant to this Plan.
|
|
“Plan”
means this 2009 Officer Stock Option
Plan.
|
|
(p)
|
“Qualified
Stock Option” means an Option which is of the type described in Section
422(b) of the Code.
|
|
(q)
|
“Retirement”
shall mean termination of employment by the Participant (i) at the age of
65 or more, or (ii) after twenty-five years of service with the
Corporation.
|
|
(r)
|
“Term”
means the period during which a particular Option may be exercised in
accordance with Section 9(b)
hereof.
|
|
(s)
|
“Vest”
or “Vesting” means the date, event, or act prior to which an Option, in
whole or in part, is not exercisable, and as a consequence of which the
Option, in whole or in part, becomes exercisable for the first
time.
|
3.
|
STOCK SUBJECT TO
PLAN. Subject to the provisions of Sections 6, 7, 8 and
9, there shall be reserved for issuance or transfer upon the exercise of
Options to be granted from time to time under the Plan an aggregate of
three hundred and fifty thousand (350,000) shares of Common Stock, which
shares may be in whole or in part, as the Board shall from time to time
determine, authorized and unissued shares of Common Stock, or issued
shares of Common Stock which shall have been reacquired by the
Corporation. If any Option granted under the Plan shall expire,
terminate, or be canceled for any reason without having been exercised in
full, the unpurchased shares subject thereto shall again be available for
the purpose of the Plan. The maximum aggregate number of shares
that can be issued under the Plan through a Qualified Stock Option is one
hundred thousand (100,000).
|
4.
|
ADMINISTRATION.
|
|
(a)
|
The
Plan shall be administered by the Committee. Actions by the
Committee for purposes of this Plan shall be by not less than a majority
of its members. Any decision or determination reduced to
writing and signed by all Committee members shall be fully as effective as
if it had been made by a majority vote at a meeting duly called and
held. The Committee shall report all action taken by it to the
Board.
|
|
(b)
|
The
Committee may delegate to one or more of its members or to one or more
agents such administrative duties as it may deem advisable, and the
Committee or any person to
|
|
(c)
|
The
Board may authorize the Committee to administer the Plan. In
the event the Board elects to administer the Plan, the Board shall have
the power and authority otherwise delegated to the Committee in the Plan
documents and all acts performed by the Committee under the Plan shall be
performed by the Board.
|
|
(d)
|
The
Committee shall have authority in its discretion, but subject to the
express provisions of the Plan:
|
|
(1)
|
to
determine Participants to whom Option may be
granted;
|
|
(2)
|
to
determine the time or times when Option may be
granted;
|
|
(3)
|
to
determine the purchase price of the Common Stock covered by each Option
grant (notwithstanding anything in this Plan to the contrary, no Options
shall be granted with a option price of less than Fair Market
Value);
|
|
(4)
|
to
determine the number of shares of Common Stock to be subject to each
Option;
|
|
(5)
|
to
determine when an Option can be exercised and whether in whole or in
installments as the result of a Vesting schedule triggered by the passage
of time or the attainment of performance goals set by the Committee and
approved by the Board;
|
|
(6)
|
to
prescribe, amend, or rescind rules and regulations relating to the
Plan;
|
|
(7)
|
to
determine any other terms and provisions and any related amendments to the
individual Option Agreements, which need not be identical for each
Participant, including such terms and provisions and amendments as shall
be required in the judgment of the Committee to conform to any change in
any law or regulation applicable thereto, and with particular regard to
any changes in or effect of the Code and the regulations thereunder;
and
|
|
(8)
|
to
make all other determinations deemed necessary or advisable for the
administration of the Plan.
|
5.
|
PARTICIPATION. Options
may be granted to officers employed by the Corporation or its
subsidiaries. In determining the officers to whom Options may
be granted and the number of shares to be covered by each grant, the
Committee may take into account the nature of the services rendered by the
respective officers, their present and potential contributions to the
Corporation’s success, and such other factors as the Committee in its
discretion shall deem relevant. Non Qualified Stock Options may
be granted to officers who currently hold Corporate stock or who hold or
have held Options under this Plan. Qualified Stock Options may
be granted to key employees of the Corporation or its
subsidiaries. The term employees for purposes of participating
in a Qualified Stock Option is defined pursuant to Code Section 3401(c)
and the regulations issued thereunder and excludes independent contractors
and directors of the Corporation in their capacity as such. The
term “key employees” means employees of Summit or its subsidiaries who
hold the office of vice president or
higher.
|
6.
|
OPTION GRANTS AND
LIMITS.
|
|
(a)
|
Nothing
contained in this Plan or in any resolution adopted or to be adopted by
the Board shall constitute the granting of any Option
hereunder. The granting of an Option pursuant to the Plan shall
take place only when a written Option Agreement shall have been duly
executed and delivered by or on behalf of the Corporation and the officer
(or his or her duly authorized attorney-in-fact) in whom such Option is to
be granted.
|
|
(b)
|
During
the Participant’s lifetime, any Option granted under this Plan shall be
exercisable only by the Participant or any legally appointed guardian or
legal representative of the Participant, subject to the limitations of
Code Section 422, and the Option shall not be transferable except, in case
of the death of the Participant, by will or the laws of descent and
distribution, nor shall the Option be subject to attachment, execution, or
other similar process. In the event of (i) any attempt by the
Participant to alienate, assign, pledge, hypothecate, or otherwise dispose
of the Option, except as provided in this Plan, or (ii) the levy of any
attachment, execution, or similar process upon the rights or interests
conferred by the Option, the Corporation may terminate the Option by
notice to the Participant and upon such notice the Option shall become
null and void.
|
|
(c)
|
Each
Option Agreement shall include a Vesting schedule describing the date,
event, or act upon which an Option shall Vest, in whole or in part, with
respect to all or a specified portion of the shares covered by such
Option. This condition shall not impose upon the Corporation
any obligation to retain the Participant in its employ for any
period.
|
|
(d)
|
Each
Option granted pursuant to the Plan shall be evidenced by an Option
Agreement between the Corporation and the Participant, in such form as the
Committee shall from time to time approve, nonetheless each Option
Agreement shall comply with and be subject to all of the terms and
conditions in Sections 6, 7, 8, 9 and
10.
|
|
(e)
|
Options
shall include Non Qualified Stock Options and Qualified Stock Options and
each Option Agreement shall specifically state the number of shares of
Common Stock to which the Option relates and what type of Option is being
granted whether a Non Qualified Stock Option or Qualified Stock
Option.
|
7.
|
QUALIFIED STOCK
OPTIONS. Notwithstanding
any provision of this Plan to the contrary the following requirements must
be met for the issuance and exercise of a Qualified Stock
Option:
|
(a)
|
(b)
|
Key
Employees: A Qualified Stock Option shall only be
granted to a key employee of the Corporation or its
subsidiaries. The term employees for purposes of participating
in a Qualified Stock Option is defined pursuant to Code Section 3401(c)
and the regulations issued thereunder and excludes independent contractors
and directors of the Corporation in their capacity as such. The
term key employees means employees of Summit or its subsidiaries who hold
the office of vice president or
higher.
|
(c)
|
Employment
Requirement: A Participant must be an employee of the
corporation or its subsidiaries from the grant of a Qualified Stock Option
until three (3) months prior to the exercise of the Qualified Stock
Option. If a Participant is terminated due to a permanent and
total disability, said Participant must be an employee of the Corporation
or its subsidiaries from the grant of a Qualified Stock Option until one
(1) year prior to the exercise of the Qualified Stock
Option. An employment relationship will be treated
as
|
(d)
|
Ten Year Granting
Limit: Any Qualified Stock Option granted under this Plan must be
granted within ten (10) years of the earlier of (i) the date the Plan is
adopted or (ii) the date the Plan is approved by the
stockholders.
|
|
(1)
|
the
Qualified Stock Option price is at least one hundred and ten percent
(110%) of the stock's Fair Market Value on the date of grant; and
,
|
|
(2)
|
the
Qualified Stock Option, by its terms, is not exercisable more than five
years after the date granted.
|
(g)
|
Aggregate $100,000
Limit: A stock option will not be treated as a Qualified Stock
Option if the aggregate Fair Market Value as of the date of grant of the
stock options exceed one hundred thousand dollars ($100,000) when first
exercisable. Any Option grant which exceeds this aggregate
limit will be considered a Non Qualified Stock
Option.
|
(h)
|
Stock Holding
Period: Upon the transfer of stock to the Participant pursuant to
the exercise of a Qualified Stock Option, the Participant shall not make a
disposition of the share of stock so transferred before the later of the
expiration of:
|
|
(1)
|
the
two (2) year period from the date of grant of the Qualified Stock Option
under which the stock was transferred;
or
|
|
(2)
|
the
one (1) year period from the date of transfer of the share of stock to the
Participant.
|
8.
|
OPTION
PRICES. The Option price to be paid by the Participants
to the Corporation for each share purchased upon the exercise of the
Option shall be not less than the Fair Market Value of the share on the
date the Option is granted. In no event may an Option be
granted under the Plan if the Option price per share is less than the par
value of a share.
|
9.
|
EXERCISE OF
OPTIONS.
|
|
(a)
|
A
Participant may exercise any Option granted under this Plan with respect
to all or any part of the number of shares then exercisable under the
terms of the written Option Agreement by giving the Committee written
notice of intent to exercise. The notice of exercise shall
specify the number of shares to be purchased under the Option and the date
of exercise.
|
|
(b)
|
Each
Option granted under the Plan shall be exercisable only during a Term
established by the Committee as set forth in the applicable Option
Agreement.
|
|
(c)
|
Full
payment of the option price for the shares purchased shall be made by the
Participant on or before the exercise date specified in the notice of
exercise. Payment of the purchase price of any shares with
respect to which the Option is being exercised shall be (i) cash, (ii)
certified check to the order of the Corporation, or (iii) shares of Common
Stock of the Corporation valued at the Fair Market Value on such Business
Day as the Option or portion thereof is
exercised.
|
|
(d)
|
The
Corporation shall not be required to deliver certificates for such shares
until full payment of the Option price has been made. On or as
soon as is practicable after the exercise date specified in the
Participant’s notice and upon full payment of the Option price, the
Corporation shall cause to be delivered to the Participant a certificate
or certificates for the shares then being purchased (out of previously
unissued Common Stock or reacquired Common Stock, as the Corporation may
elect). The exercise of the Option and the resulting obligation
of the Corporation to deliver Common Stock shall, however, be subject to
the condition that the listing, registration, or qualification of the
Option or the shares upon any securities exchange or under any state or
federal law, or the consent, or approval of any governmental regulatory
body shall have been effected or obtained free of any conditions not
acceptable to the Committee.
|
|
(e)
|
If
the Participant fails to pay for any of the shares specified in such
notice or fails to accept delivery of the shares, his or her right to
purchase such shares may be terminated by the Corporation. The
date specified in the Participant’s notice as the date of exercise shall
be deemed the date of exercise of the Option, provided that payment in
full for the shares to be purchased upon such exercise shall have been
received by such date.
|
|
(f)
|
The
holder of an Option shall not have any of the rights of a stockholder with
respect to the shares subject to the Option until such shares shall be
issued or transferred to him or her upon the exercise of his or her
Option.
|
10.
|
TERMINATION, DISABILITY, OR
DEATH OF OPTION HOLDER. The ability to exercise Options
under this Plan shall be conditioned as
follows:
|
|
(a)
|
Exercise During and
After Employment. Unless otherwise provided in the terms
of an Option, an Option may be exercised by the Participant while he or
she is an employee if it is vested and if he or she has maintained since
the date of the grant of the Option continuous status as an
employee.
|
|
In the
event of termination of the employment of a Participant by either the
Participant or the Corporation to whom an Option has been granted under
the Plan, other than a
|
|
(b)
|
Exercise Upon
Retirement. Unless otherwise provided in the terms of an
Option, if a Participant’s continuous employment shall terminate by reason
of his or her Retirement, at a retirement date authorized by the
Committee, from the Corporation or its subsidiaries, a retired Participant
shall be come one hundred percent (100%) Vested in any Option he or she
has been granted under the Plan as of that date. A Participant
may exercise such Vested Options until the shorter of (i) the expiration
of the stated term of the Option; (ii) in the case of Non Qualified
Stock Options for a period of one (1) year from his or her retirement
date; or (iii) in the case of Qualified Stock Options for a period of
ninety (90) days from the date of such
retirement.
|
|
(c)
|
Exercise Upon
Permanent Disability. Unless otherwise provided in the
terms of an Option, if a Participant’s continuous employment shall
terminate by reason of a permanent disability (as determined by the
Participant establishing to the Committee his or her disability as defined
in Code Section 22(e)(3) of the Code, as amended from time to time), then
such Option of the disabled Participant may be exercised with respect to
the number of shares covered by the Participant’s Option that were Vested
immediately prior to that disability. Such Option of the
permanently disabled Participant may be exercised during the period the
Option would have been exercisable if the permanently disabled Participant
had not been permanently disabled and had remained in
employment. Notwithstanding the previous sentence, a Qualified
Stock Option must be exercised within one (1) year after a Participant’s
continuous employment is terminated by reason of a permanent disability,
after the expiration of said one (1) year any unexercised Qualified Stock
Options will become null and void. Notwithstanding any
provision in this subsection to the contrary, no extension to the Term of
an Option shall be extended beyond the original Term of said
Option.
|
|
(d)
|
Exercise Upon
Death. Unless otherwise provided in the terms of an
Option, if a Participant’s continuous employment shall terminate by reason
of his or her death, then to the extent that the Participant would have
been entitled to exercise the Option immediately prior to his or her
death, such Option of the deceased Participant may be exercised during the
period the Option would have been exercisable if the deceased Participant
had not died and had remained in employment, by the person or persons
(including his or her estate) to whom his or her rights under such Option
shall have passed by will or by laws of descent and
distribution. Notwithstanding the previous sentence, a
Participant must be an employee of the Corporation or its subsidiaries (i)
at the time of the Participant’s death or (ii) within three (3) months of
the Participant’s death to entitle the person or persons (including his or
her estate) to whom his or her rights under such Qualified Stock Option
shall have passed by will or by laws of descent and distribution to
exercise said Qualified Stock Option. The stock holding
requirement as provided in Section 7(h) is not applicable upon the death
of a Participant.
|
11.
|
ADJUSTMENTS.
|
|
(a)
|
In
the event that the outstanding shares of Common Stock are hereafter
increased or decreased or changed into or exchanged for a different number
or kind of shares or other securities of the Corporation or of another
corporation, by reason of a recapitalization, reclassification, stock
split-up, combination of shares or dividend or other distribution
|
|
(b)
|
In
the event of a Change of Control, any Option under the Plan shall
terminate as of a date to be fixed by the Committee, provided that not
less than ninety (90) days’ written notice of the date so fixed shall be
given to each Participant, and each such Participant shall have the right
during such period to exercise any of his or her Options as to all or any
part of the shares covered thereby including shares as to which such
Options would not otherwise be exercisable by reason of any insufficient
lapse of time. Notwithstanding any provision in this Plan to
the contrary, no extension of the Term of an Option shall be granted under
any circumstances under this Plan; consequently if the prohibition on Term
extensions and the expiration date of the original Term of an Option would
cause the above required ninety (90) day written notice period to be
violated, said notice period will be shortened appropriately to ensure
that the original Term of any Option is not
extended.
|
|
(c)
|
Adjustment
and determinations under this Section 11 shall be made by the Committee,
whose decisions as to what adjustments or determinations shall be made,
and the extent thereof, shall be final, binding, and
conclusive.
|
12.
|
CHANGE OF
CONTROL. Notwithstanding any other Plan provisions or
grant term, in the event of a Change of Control, all Options granted
hereunder shall become Vested and exercisable regardless of the number of
years that have passed since the Date of Grant and regardless of any
vesting provisions in the Option Agreements. Notwithstanding
any provision in this Section to the contrary, no extension to the Term of
an Option shall be extended beyond the original Term of said
Option.
|
13.
|
AMENDMENT AND
TERMINATION. Unless the Plan shall theretofore have been
terminated as hereinafter provided, no Option shall be granted thereunder
after the tenth (10th) anniversary of the Effective Date. All
other Plan provisions shall remain in effect with respect to Options
granted prior to the tenth (10th) anniversary of the Effective
Date. The Board may terminate the Plan or make such
modifications or amendments thereof as it shall deem advisable, or to
conform to any change in any law or regulation applicable thereto,
including without limitation (a) increasing the maximum number of shares
to which Options may be granted under the Plan, subject to shareholder
approval and the limitations applicable to issuance of Qualified Stock
Options or Non Qualified Stock Options; (b) changing the class of
employees eligible to be granted Non Qualified Stock Options, subject to
shareholder approval and the limitations applicable to issuance of
Qualified Stock Options or Non Qualified Stock Options; (c) increasing the
periods during which Non Qualified Stock Options may be granted, subject
to the limitations
|
14.
|
RESTRICTIONS ON ISSUING
SHARES. The transfer of a share of Common Stock upon the
exercise of each Option shall be subject to the condition that if at any
time the Corporation shall determine in its discretion that the
satisfaction of withholding tax or other withholding liabilities, or that
the listing, registration or qualification of any shares otherwise
deliverable upon any securities exchange or under any state or federal
law, or that the consent or approval of such regulatory body, is necessary
or desirable as a condition, of, or in connection with, such transfer of
shares pursuant thereto, then in any such event, such transfer shall not
be effective unless such withholding, listing, registration,
qualification, consent, or approval shall have been effected or obtained
under conditions acceptable to the
Corporation.
|
15.
|
USE OF
PROCEEDS. The proceeds received from the sale of Common
Stock pursuant to the exercise of Options granted under the Plan shall be
added to the Corporation’s general funds and used for general corporate
purposes.
|
16.
|
INDEMNIFICATION OF
COMMITTEE. In addition to such other rights of
indemnification as they may have as members of the Board or as members of
the Committee, the members of the Committee shall be indemnified by the
Corporation against all costs and expenses reasonably incurred by them in
connection with any action, suit, or proceeding to which they or any of
them may a be party by reason of any action taken or failure to act under
or in connection with the Plan, or any Option and against all amounts paid
by them in settlement thereof (provided such settlement is approved by
legal counsel selected by the Corporation) or paid by them in satisfaction
of a judgment in any such action, suit, or proceeding, except a judgment
based upon a finding of bad faith. Upon the institution of any
such action, suit, or proceeding, a Committee member shall notify the
Corporation in writing, giving an opportunity, at its own expense, to
handle and defend the same before such Committee member undertakes to
handle it on his or her own behalf.
|
17.
|
EFFECTIVENESS OF THE
PLAN. The Plan shall become effective as of the
Effective Date.
|
18.
|
MISCELLANEOUS.
|
|
(a)
|
Employment Not
Affected. Neither the granting of an Option nor its
exercise shall be construed as granting to the Participant any right with
respect to continuance of his or her employment with the Corporation or
its subsidiaries. Except as may otherwise be limited by a
written agreement between the Corporation or its subsidiaries and the
Participant, the right of the Corporation or its subsidiaries to terminate
at will the Participant’s employment with it at any time (whether by
dismissal, discharge, retirement, or otherwise) is specifically reserved
by the Corporation or its subsidiaries as the employer or on behalf of the
employer (whichever the case may be) and acknowledged by the
Participant.
|
|
(b)
|
Binding on Successors
and Assigns. This Plan shall be binding on the
Corporation, its successors and
assigns.
|
(c)
|
Notice. Any
notice to the Corporation provided for in this instrument shall be
addressed to it in care of its President at its principal office in West
Virginia, and any notice to the
|
|
|
Participant
shall be addressed to the Participant at the current address shown on the
payroll records of the Corporation. Any notice shall be deemed
to be duly given if and when properly addressed and posed by registered or
certified mail, postage prepaid.
|
|
(d)
|
Construction. If
any provision of the Plan or any Option Agreement is held to be illegal or
void, such illegality or invalidity shall not affect the remaining
provisions of the Plan or Option Agreement, but shall be fully severable,
and the Plan or Option Agreement shall be construed and enforced as if
said illegal or invalid provisions had never been inserted
herein. For all purposes of the Plan, where the context
permits, the singular shall include the plural, and the plural shall
include the singular. Headings of Articles and Sections herein
are inserted only for convenience of reference and are not to be
considered in the construction of the Plan. The laws of the
State of West Virginia shall govern, control and determine all questions
of law arising with respect to the Plan and the interpretation and
validity of its respective
provisions.
|
19.
|
INTERPRETATION.
|
|
(a)
|
The
terms of this Plan concerning the issue of Qualified Stock Options are
subject to all present and future regulations and rulings of the Secretary
of the Treasury or his or her delegate relating to the qualification of
incentive stock options under Code Section 422. If any
provision of the Plan applicable to Qualified Stock Options conflicts with
any such regulation or ruling, then that provision of the Plan shall be
void and of no effect and such regulation or ruling shall be deemed to be
a part of this Plan as if originally a part
hereof.
|
|
(b)
|
The
terms of this Plan concerning the issue of Non-qualified Stock Options are
subject to all present and future regulations and rulings of the Secretary
of the Treasury or his or her delegate relating thereto, including without
limitation, the provisions of § 409A of the Code. If any
provision of the Plan applicable to Non-qualified Stock Options conflicts
with any such regulation or ruling, then that provision of the Plan shall
be void and of no effect and such regulation or ruling shall be deemed to
be a part of this Plan as if originally a part
hereof.
|